Executive Assistant (Hybrid - El Segundo, CA)
The Mom Project, El Segundo, CA, United States
Our Customer is an endoscope manufacturer, offering systems for human and veterinary medicine as well as for industrial applications. They are headquartered in El Segundo, California.
Our Customer is seeking an
Executive Assistant
on a
contract basis
to help support their business needs. This role is
hybrid in El Segundo, CA.
The primary responsibility of this position is to provide executive administrative support for assigned Executive(s) in accomplishing their goals and objectives through an understanding of the Executive department and team operations, culture, and policies and procedures.
Responsibilities
Provide high-level administrative support to executives and departments to ensure efficient operations
Manage complex calendars, scheduling, and reminders to optimize executive productivity
Coordinate travel arrangements, including lodging, transportation, and itineraries
Prepare and process expense reports, purchase orders, and invoices
Draft, edit, and proofread emails, memos, presentations, and other communications
Maintain strict confidentiality when handling sensitive and executive-level information
Provide program management support to ensure deadlines and deliverables are met
Plan and coordinate meetings, including agendas, logistics, and follow-ups
Support departmental operations, including ordering supplies, coordinating events, and managing logistics
Develop and maintain an understanding of business operations, workflows, and organizational structure
Assist in creating departmental materials such as policies, programs, and training documents
Screen and manage communications, routing inquiries appropriately, and responding when needed
Escalate critical issues to leadership when necessary
Collaborate with internal and global stakeholders, including executives and administrative teams
Provide backup support to other executive assistants as needed
Ensure adherence to company policies, safety protocols, and quality standards
Skills and Qualifications
Minimum 7+ years of experience supporting executives or C-level leaders
Associate degree required; Bachelor’s degree preferred
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Strong organizational and multitasking abilities with attention to detail
Strong written and verbal communication skills
Strong interpersonal skills with the ability to work across all levels of an organization
Ability to handle confidential information with discretion
Strong problem-solving skills and sound judgment
Ability to manage multiple priorities in a fast-paced environment
Strong program coordination and project management support experience
Ability to work independently and collaboratively
Professional, diplomatic, and adaptable working style
Preferred Qualifications
Bachelor’s degree with 5+ years of executive support experience
Experience supporting global teams and senior leadership
Experience coordinating large-scale meetings, events, and travel logistics
We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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Our Customer is seeking an
Executive Assistant
on a
contract basis
to help support their business needs. This role is
hybrid in El Segundo, CA.
The primary responsibility of this position is to provide executive administrative support for assigned Executive(s) in accomplishing their goals and objectives through an understanding of the Executive department and team operations, culture, and policies and procedures.
Responsibilities
Provide high-level administrative support to executives and departments to ensure efficient operations
Manage complex calendars, scheduling, and reminders to optimize executive productivity
Coordinate travel arrangements, including lodging, transportation, and itineraries
Prepare and process expense reports, purchase orders, and invoices
Draft, edit, and proofread emails, memos, presentations, and other communications
Maintain strict confidentiality when handling sensitive and executive-level information
Provide program management support to ensure deadlines and deliverables are met
Plan and coordinate meetings, including agendas, logistics, and follow-ups
Support departmental operations, including ordering supplies, coordinating events, and managing logistics
Develop and maintain an understanding of business operations, workflows, and organizational structure
Assist in creating departmental materials such as policies, programs, and training documents
Screen and manage communications, routing inquiries appropriately, and responding when needed
Escalate critical issues to leadership when necessary
Collaborate with internal and global stakeholders, including executives and administrative teams
Provide backup support to other executive assistants as needed
Ensure adherence to company policies, safety protocols, and quality standards
Skills and Qualifications
Minimum 7+ years of experience supporting executives or C-level leaders
Associate degree required; Bachelor’s degree preferred
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Strong organizational and multitasking abilities with attention to detail
Strong written and verbal communication skills
Strong interpersonal skills with the ability to work across all levels of an organization
Ability to handle confidential information with discretion
Strong problem-solving skills and sound judgment
Ability to manage multiple priorities in a fast-paced environment
Strong program coordination and project management support experience
Ability to work independently and collaboratively
Professional, diplomatic, and adaptable working style
Preferred Qualifications
Bachelor’s degree with 5+ years of executive support experience
Experience supporting global teams and senior leadership
Experience coordinating large-scale meetings, events, and travel logistics
We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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