Director of Facilities & Operations (.6 FTE)
The Rashi School, Dedham, MA, United States
Company Description
The Rashi School, located on a picturesque campus along the Charles River in Dedham, MA, is Greater Boston's Reform Jewish independent school for students in Grades Pre-K through 8. Serving a diverse community, including interfaith families, the school offers a nurturing, academically challenging, and values-driven environment that integrates Jewish studies with secular learning. With a focus on social justice and a robust interdisciplinary curriculum, Rashi prepares students to become compassionate leaders who are committed to making a difference in the world. The campus also features a unique partnership with NewBridge on the Charles, promoting meaningful intergenerational connections.
Position Summary
The Director of Facilities is responsible for the strategic oversight, maintenance, safety, and operational performance of the School’s physical plant (approximately 82,000 square feet). This role manages outsourced vendors, ensures regulatory compliance, oversees preventive maintenance systems, and supports capital planning.
This is a
part-time (0.6 FTE), exempt, on-site role
based in Dedham, MA. The position focuses on
management and oversight rather than hands-on technical work , with day-to-day maintenance handled by internal staff and external service providers. Compensation This position offers an annual salary range of
$52,000 – $65,000 , commensurate with experience. The Rashi School offers a competitive benefits package for eligible employees. Key ResponsibilitiesFacilities Operations & Systems Oversight Oversee all building systems, including HVAC, electrical, plumbing, and life safety systems Ensure reliable, safe, and efficient operation of the campus Establish and maintain standard operating procedures for routine and emergency situations Vendor Management (Primary Function) Manage all outsourced facilities vendors (cleaning, HVAC, security, landscaping, etc.) Negotiate contracts, monitor performance, and ensure service level expectations are met Conduct regular vendor reviews and identify cost optimization opportunities Preventive Maintenance & Work Order Systems Lead full implementation and utilization of the School’s work order system (FMX) Develop and maintain a comprehensive preventive maintenance program Ensure timely resolution and tracking of all work orders Regulatory Compliance & Safety Ensure compliance with all applicable federal, state, and local regulations Maintain inspection schedules (fire, boiler, elevator, etc.) and documentation Partner with school leadership on safety planning and emergency preparedness Capital Planning & Deferred Maintenance Develop and maintain a rolling 1–3 year capital and deferred maintenance plan Identify, prioritize, and budget for facility improvements and major repairs Support long-range facilities planning aligned with institutional priorities Budget Management Develop and manage the annual facilities operating budget Monitor spending and identify efficiencies while maintaining service quality Provide regular reporting and forecasting to the Director of Finance & Operations Team Coordination Supervise and support the on-site maintenance staff member Clearly define responsibilities between internal staff and external vendors Ensure effective daily operations and communication Security & Access Control Oversee building access systems, key control, and vendor access protocols Partner with leadership on campus security enhancements and systems Qualifications 5–10+ years of facilities management experience, preferably in a school, campus, or institutional setting Demonstrated experience managing outsourced vendor models Strong knowledge of building systems, preventive maintenance, and regulatory compliance Experience with facilities management software (FMX or similar preferred) Proven ability to manage budgets and prioritize competing needs Excellent organizational, communication, and problem-solving skills Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred Key Competencies Strategic oversight vs. hands-on execution Vendor accountability and performance management Systems thinker (process-driven, not reactive) Financial and operational discipline Risk awareness and compliance focus Work Schedule Approximately
24 hours per week Flexible schedule with availability for urgent issues as needed Reporting Structure Reports to the Director of Finance & Operations Supervises maintenance staff (1 FTE) Works closely with school leadership and external vendors
part-time (0.6 FTE), exempt, on-site role
based in Dedham, MA. The position focuses on
management and oversight rather than hands-on technical work , with day-to-day maintenance handled by internal staff and external service providers. Compensation This position offers an annual salary range of
$52,000 – $65,000 , commensurate with experience. The Rashi School offers a competitive benefits package for eligible employees. Key ResponsibilitiesFacilities Operations & Systems Oversight Oversee all building systems, including HVAC, electrical, plumbing, and life safety systems Ensure reliable, safe, and efficient operation of the campus Establish and maintain standard operating procedures for routine and emergency situations Vendor Management (Primary Function) Manage all outsourced facilities vendors (cleaning, HVAC, security, landscaping, etc.) Negotiate contracts, monitor performance, and ensure service level expectations are met Conduct regular vendor reviews and identify cost optimization opportunities Preventive Maintenance & Work Order Systems Lead full implementation and utilization of the School’s work order system (FMX) Develop and maintain a comprehensive preventive maintenance program Ensure timely resolution and tracking of all work orders Regulatory Compliance & Safety Ensure compliance with all applicable federal, state, and local regulations Maintain inspection schedules (fire, boiler, elevator, etc.) and documentation Partner with school leadership on safety planning and emergency preparedness Capital Planning & Deferred Maintenance Develop and maintain a rolling 1–3 year capital and deferred maintenance plan Identify, prioritize, and budget for facility improvements and major repairs Support long-range facilities planning aligned with institutional priorities Budget Management Develop and manage the annual facilities operating budget Monitor spending and identify efficiencies while maintaining service quality Provide regular reporting and forecasting to the Director of Finance & Operations Team Coordination Supervise and support the on-site maintenance staff member Clearly define responsibilities between internal staff and external vendors Ensure effective daily operations and communication Security & Access Control Oversee building access systems, key control, and vendor access protocols Partner with leadership on campus security enhancements and systems Qualifications 5–10+ years of facilities management experience, preferably in a school, campus, or institutional setting Demonstrated experience managing outsourced vendor models Strong knowledge of building systems, preventive maintenance, and regulatory compliance Experience with facilities management software (FMX or similar preferred) Proven ability to manage budgets and prioritize competing needs Excellent organizational, communication, and problem-solving skills Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred Key Competencies Strategic oversight vs. hands-on execution Vendor accountability and performance management Systems thinker (process-driven, not reactive) Financial and operational discipline Risk awareness and compliance focus Work Schedule Approximately
24 hours per week Flexible schedule with availability for urgent issues as needed Reporting Structure Reports to the Director of Finance & Operations Supervises maintenance staff (1 FTE) Works closely with school leadership and external vendors