Human Resources Specialist
United States Courts, Saint Louis, MO, United States
Court Name/Organization Missouri Eastern District Court
Overview of the Position The Human Resources Specialist provides HR generalist administrative and technical support for human resources programs, recruiting, labor relations, personnel transactions and training activities in accordance with approved procedures and policies. The incumbent performs in a shared services consolidated human resources office providing support to the District Court, Probation and Pretrial Services and reports to the Human Resources Manager. This position is located in the District Court headquarters office in St. Louis, MO and provides support to locations: St. Louis, MO, Cape Girardeau, MO and Hannibal, Missouri.
Summary of Representative Duties and Responsibilities:
Full cycle recruiting includes preparing vacancy announcements, position description development and management, recruitment strategy, screening, and administration of candidates, interviewing process, administering employment tests, administering background checks and investigations, offer process, employee onboarding. Maintain recruiting and hiring statistics for the Fair Employment Practices Report. Maintain applicant log for each vacancy announcement and track backfill headcount. Ability to maintain continuous communication with Hiring Managers and court unit executives regarding status of positions. Administer onboarding process including presenting new employee orientation.
Assist with employee relations issues, including conflict resolution, counseling, communication, and documentation. Ensure a detailed investigation process, including investigation coordination, responses, and maintenance of accurate and detailed records and notes of the confidential investigatory process.
Process a variety of human resources and payroll actions such as appointments, promotions, separations, terminations/retirements, within grade increases. Prepare and utilize spreadsheets to track personnel actions. Process WorkersCompensation claim forms via a designated website.
Maintain and monitor human resources records, including payroll and leave records and communications
Maintain leave tracking administration and communication including but not limited to; accommodation process, FMLA, paid parental leave, workers compensation and leave without pay
Assisting with the development and maintaining the Human Resources Intranet page
Assist in researching, developing, and recommending human resources related procedures or policies for the court
Assist with benefit program coordination, including benefits presentations for open enrollment, benefits fair, maintaining and distributing benefits materials, processing forms, and resolving benefits issues
Assist with employee recognition programs, internship programs and fellowship programs
Assist with training activities related to human resources matters within the court unit, such as maintaining training records, assisting with preparing materials and resources, and scheduling resources (e.g. meeting rooms, web-based resources, etc.)
Assist with preparation of local and national required reports and other HR metrics
This position requires the incumbent to maintain leadership and employee confidentiality while championing the Guide to Judiciary Policy including but not limited to the Code of Conduct, Employee Dispute Resolution process and other policies and guidelines
Perform other related duties as assigned
Qualifications Minimum Qualifications:
The successful candidate must possess the following qualifications:
Extensive knowledge of human resources procedures and practices, including full cycle recruitment
Knowledge of professional and ethical investigation standards and human resources processes and procedures
Skill and accuracy with a high focus on detail in data entry and ability to process human resources paperwork and electronic transactions is critical. Have a high regard for deadlines and follow-up.
Comprehensive knowledge of human resources management such as staffing, classification, and compensation
Extensive knowledge in working with employee benefit programs, leave, pay policies and retirement procedures. Ability to learn and adeptly administer federal programs.
Excellent verbal and written communication skills, including the ability to communicate effectively with individuals and groups to provide information regarding human resources and training matters
Skills in gathering and analyzing information to process and perform human resources activities according to policies, procedures and internal controls
Ability to handle a variety of personnel issues with a calm approach which includes a variety of subject areas and transactions while tactfully maintaining confidentiality
Ability to assist in the review of organizational functions and make recommendations on staffing, structure, and other human resources matters
Ability to travel to the Cape Girardeau, MO courthouse when needed and other occasional travel to conferences or other recurring events
Required Skills and Abilities:
Applications and tool experience with Microsoft applications including but not limited to; Outlook, Word, Excel. SharePoint experience is preferred
Ability to learn applications such as internal Human Resources Information System, Teams, SharePoint, PowerPoint, OneDrive and OneNote and other associated programs.
Ability to learn the position duties from a combination of training resources which includes but is not limited to; recorded PowerPoints, reading established agency policies and procedures, Guide to Judiciary Policy, on the job training and other required position related material. It is required to take detailed notes to reference.
Ability to train others, cross training peers and other employees
Bachelor's Degree in Human Resources or a related field preferred. Education transcripts may be requested in the selection process. Experience of one year of specialized experience in human resources equivalent to work at a CL-24 level is required for the CL-25. Prior or current CL-25 level experience is required for the CL-26 level. Specialized experience is defined as: progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles in the area of human resources.
Employee Benefits
Paid Holidays (11)
Flexible Work Schedule
Health Insurance
Group Life Insurance
Defined contribution retirement benefits (FERS)
Thrift Savings Plan (TSP)- 401 (k)-styled program with up to 5% match
Employee Assistance Program
Virtual Judiciary Online University
Applicants must be U.S. citizens or eligible to work in the United States. Appointment is contingent upon providing proof of U.S. citizenship or proof of authorization to work in the United States as required by the Immigration Reform and Control Act of 1986. Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed.
Applicants may be asked to participate in proficiency tests.
The organization reserves the right to assign and/or reassign an employee to any location within the district based on the needs of the organization.
The federal Judiciary is an Equal Employment Opportunity employer.
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Overview of the Position The Human Resources Specialist provides HR generalist administrative and technical support for human resources programs, recruiting, labor relations, personnel transactions and training activities in accordance with approved procedures and policies. The incumbent performs in a shared services consolidated human resources office providing support to the District Court, Probation and Pretrial Services and reports to the Human Resources Manager. This position is located in the District Court headquarters office in St. Louis, MO and provides support to locations: St. Louis, MO, Cape Girardeau, MO and Hannibal, Missouri.
Summary of Representative Duties and Responsibilities:
Full cycle recruiting includes preparing vacancy announcements, position description development and management, recruitment strategy, screening, and administration of candidates, interviewing process, administering employment tests, administering background checks and investigations, offer process, employee onboarding. Maintain recruiting and hiring statistics for the Fair Employment Practices Report. Maintain applicant log for each vacancy announcement and track backfill headcount. Ability to maintain continuous communication with Hiring Managers and court unit executives regarding status of positions. Administer onboarding process including presenting new employee orientation.
Assist with employee relations issues, including conflict resolution, counseling, communication, and documentation. Ensure a detailed investigation process, including investigation coordination, responses, and maintenance of accurate and detailed records and notes of the confidential investigatory process.
Process a variety of human resources and payroll actions such as appointments, promotions, separations, terminations/retirements, within grade increases. Prepare and utilize spreadsheets to track personnel actions. Process WorkersCompensation claim forms via a designated website.
Maintain and monitor human resources records, including payroll and leave records and communications
Maintain leave tracking administration and communication including but not limited to; accommodation process, FMLA, paid parental leave, workers compensation and leave without pay
Assisting with the development and maintaining the Human Resources Intranet page
Assist in researching, developing, and recommending human resources related procedures or policies for the court
Assist with benefit program coordination, including benefits presentations for open enrollment, benefits fair, maintaining and distributing benefits materials, processing forms, and resolving benefits issues
Assist with employee recognition programs, internship programs and fellowship programs
Assist with training activities related to human resources matters within the court unit, such as maintaining training records, assisting with preparing materials and resources, and scheduling resources (e.g. meeting rooms, web-based resources, etc.)
Assist with preparation of local and national required reports and other HR metrics
This position requires the incumbent to maintain leadership and employee confidentiality while championing the Guide to Judiciary Policy including but not limited to the Code of Conduct, Employee Dispute Resolution process and other policies and guidelines
Perform other related duties as assigned
Qualifications Minimum Qualifications:
The successful candidate must possess the following qualifications:
Extensive knowledge of human resources procedures and practices, including full cycle recruitment
Knowledge of professional and ethical investigation standards and human resources processes and procedures
Skill and accuracy with a high focus on detail in data entry and ability to process human resources paperwork and electronic transactions is critical. Have a high regard for deadlines and follow-up.
Comprehensive knowledge of human resources management such as staffing, classification, and compensation
Extensive knowledge in working with employee benefit programs, leave, pay policies and retirement procedures. Ability to learn and adeptly administer federal programs.
Excellent verbal and written communication skills, including the ability to communicate effectively with individuals and groups to provide information regarding human resources and training matters
Skills in gathering and analyzing information to process and perform human resources activities according to policies, procedures and internal controls
Ability to handle a variety of personnel issues with a calm approach which includes a variety of subject areas and transactions while tactfully maintaining confidentiality
Ability to assist in the review of organizational functions and make recommendations on staffing, structure, and other human resources matters
Ability to travel to the Cape Girardeau, MO courthouse when needed and other occasional travel to conferences or other recurring events
Required Skills and Abilities:
Applications and tool experience with Microsoft applications including but not limited to; Outlook, Word, Excel. SharePoint experience is preferred
Ability to learn applications such as internal Human Resources Information System, Teams, SharePoint, PowerPoint, OneDrive and OneNote and other associated programs.
Ability to learn the position duties from a combination of training resources which includes but is not limited to; recorded PowerPoints, reading established agency policies and procedures, Guide to Judiciary Policy, on the job training and other required position related material. It is required to take detailed notes to reference.
Ability to train others, cross training peers and other employees
Bachelor's Degree in Human Resources or a related field preferred. Education transcripts may be requested in the selection process. Experience of one year of specialized experience in human resources equivalent to work at a CL-24 level is required for the CL-25. Prior or current CL-25 level experience is required for the CL-26 level. Specialized experience is defined as: progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles in the area of human resources.
Employee Benefits
Paid Holidays (11)
Flexible Work Schedule
Health Insurance
Group Life Insurance
Defined contribution retirement benefits (FERS)
Thrift Savings Plan (TSP)- 401 (k)-styled program with up to 5% match
Employee Assistance Program
Virtual Judiciary Online University
Applicants must be U.S. citizens or eligible to work in the United States. Appointment is contingent upon providing proof of U.S. citizenship or proof of authorization to work in the United States as required by the Immigration Reform and Control Act of 1986. Applicants selected for interviews must travel at their own expense and relocation expenses will not be reimbursed.
Applicants may be asked to participate in proficiency tests.
The organization reserves the right to assign and/or reassign an employee to any location within the district based on the needs of the organization.
The federal Judiciary is an Equal Employment Opportunity employer.
#J-18808-Ljbffr