Associate Director of Alumni Programs - Alumni Relations
University at Albany, Albany, NY, United States
Associate Director of Alumni Programs - Alumni Relations
Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses. Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.
Job Description The University at Albany seeks an Associate Director of Alumni Programs who will be responsible for a wide array of activities in support of the University's Alumni Association. The Associate Director is responsible for building substantial and lasting relationships with alumni through programs, services and events designed to inform and involve alumni in the life of the University, resulting in increased participation through volunteerism and philanthropy.
Primary Responsibilities
Engage and advance UAlbany alumni, students, and the University community by successfully executing programs and events that broaden opportunities to involve and cultivate a diverse alumni body.
Grow support for University initiatives by building relationships with alumni, making it easy for them to get involved and positioning the Alumni Association as a valuable network.
Maintain and increase partnerships with the University's Schools and Colleges to support initiatives that increase alumni engagement and bring recognition to the Alumni Association.
Coordinate and promote the scholarship program to various segments of the institution with the goal of creating a diverse pool of scholarship candidates.
Promote the visibility of the Alumni Association as a University partner in the promotion of arts and culture within the UAlbany community by providing in partnership with a committee of volunteers, underwriting support for art-related initiatives on campus.
Promote test prep courses as a benefit and service for students and alumni and coordinate and manage all aspects of the test prep program including schedules, promotions, registration, materials, etc.
Work with the Diversity Equity Inclusion and Belonging (DEIB) Committee within the Alumni Association board of directors to eliminate any perceived marginalization of any of our demographics and continuously strive to increase the belonging of all groups at the University at Albany for students, faculty, and alumni.
Encourage philanthropy before, during and after events to secure additional donors.
Assist and support affinity groups in planning reunions and/or special events with the goal of increased alumni participation, philanthropy, and visibility for the Alumni Association.
Identify affinity groups that have not been engaged and establish partnerships and opportunities for collaboration with these groups.
Coordinate class milestone reunions and assist classes where there is interest in non-milestone reunions.
Recruit Admissions Ambassadors to volunteer at college fairs, accepted student receptions and writing and calling programs.
Train Admissions Ambassadors and recognize them for their efforts.
Coordinate with Enrollment Management to establish new strategies to partner with volunteers and assist the admission teams with their initiatives specifically about increasing alumni participation in the admission process.
Leverage legacy connections to help increase enrollment of legacy students.
Recruit admission ambassadors and career advisors before, during and after events.
Functional and Supervisory Relationships
Reports to Director of Alumni Programs
Supervises the following positions: None
Job Requirements
Enjoys collaborating with others and contributing to a positive, team-oriented culture.
Strong organizational skills and ability to manage multiple projects while staying flexible and creative.
Ability to work independently and take initiative, with the opportunity to own projects from concept to completion.
Commitment to building inclusive, welcoming, and equitable experiences for alumni, students, and colleagues.
Excellent verbal and written communication skills with the ability to connect effectively with a wide range of audiences.
Demonstrated experience using Microsoft Office and Zoom to coordinate and track project tasks, deliver timely communications, and support successful event execution.
A desire to continue growing relationship-building and engagement skills.
An enthusiasm for creating memorable and meaningful experiences.
The ability to foster positive and productive volunteer relationships.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Minimum Qualifications
Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
One to three years of professional experience working with alumni or students.
Preferred Qualifications
Master's degree from an accredited college or university in a field that supports continued growth in higher education, engagement, or related fields.
Three or more years of professional experience in a college or university office in alumni relations, advancement, development, student affairs, or a closely related field.
Familiarity with the University at Albany community, or a strong interest in learning UAlbany's traditions, culture, and alumni network.
Experience planning and leading special events.
Typical office environment.
Limited evening or weekend hours for signature events, with advance notice. Occasional travel related to special programs or professional development.
Additional Information This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.
Professional Rank and Salary Grade Associate Director of Alumni Affairs, SL3, $65,000-$70,000.
Special Note Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format (PDF) by clicking this link http://police.albany.edu/ASR.shtml
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
EO/AA/IRCA/ADA Employer THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Applicants MUST submit the following documents
Resume
Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
List of 3 professional references with e-mail addresses and telephone numbers
Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
Returning Applicants - Login to your UAlbany Careers Account to check your completed application.
Closing date for receipt of applications: April 3, 2026.
#J-18808-Ljbffr
Job Description The University at Albany seeks an Associate Director of Alumni Programs who will be responsible for a wide array of activities in support of the University's Alumni Association. The Associate Director is responsible for building substantial and lasting relationships with alumni through programs, services and events designed to inform and involve alumni in the life of the University, resulting in increased participation through volunteerism and philanthropy.
Primary Responsibilities
Engage and advance UAlbany alumni, students, and the University community by successfully executing programs and events that broaden opportunities to involve and cultivate a diverse alumni body.
Grow support for University initiatives by building relationships with alumni, making it easy for them to get involved and positioning the Alumni Association as a valuable network.
Maintain and increase partnerships with the University's Schools and Colleges to support initiatives that increase alumni engagement and bring recognition to the Alumni Association.
Coordinate and promote the scholarship program to various segments of the institution with the goal of creating a diverse pool of scholarship candidates.
Promote the visibility of the Alumni Association as a University partner in the promotion of arts and culture within the UAlbany community by providing in partnership with a committee of volunteers, underwriting support for art-related initiatives on campus.
Promote test prep courses as a benefit and service for students and alumni and coordinate and manage all aspects of the test prep program including schedules, promotions, registration, materials, etc.
Work with the Diversity Equity Inclusion and Belonging (DEIB) Committee within the Alumni Association board of directors to eliminate any perceived marginalization of any of our demographics and continuously strive to increase the belonging of all groups at the University at Albany for students, faculty, and alumni.
Encourage philanthropy before, during and after events to secure additional donors.
Assist and support affinity groups in planning reunions and/or special events with the goal of increased alumni participation, philanthropy, and visibility for the Alumni Association.
Identify affinity groups that have not been engaged and establish partnerships and opportunities for collaboration with these groups.
Coordinate class milestone reunions and assist classes where there is interest in non-milestone reunions.
Recruit Admissions Ambassadors to volunteer at college fairs, accepted student receptions and writing and calling programs.
Train Admissions Ambassadors and recognize them for their efforts.
Coordinate with Enrollment Management to establish new strategies to partner with volunteers and assist the admission teams with their initiatives specifically about increasing alumni participation in the admission process.
Leverage legacy connections to help increase enrollment of legacy students.
Recruit admission ambassadors and career advisors before, during and after events.
Functional and Supervisory Relationships
Reports to Director of Alumni Programs
Supervises the following positions: None
Job Requirements
Enjoys collaborating with others and contributing to a positive, team-oriented culture.
Strong organizational skills and ability to manage multiple projects while staying flexible and creative.
Ability to work independently and take initiative, with the opportunity to own projects from concept to completion.
Commitment to building inclusive, welcoming, and equitable experiences for alumni, students, and colleagues.
Excellent verbal and written communication skills with the ability to connect effectively with a wide range of audiences.
Demonstrated experience using Microsoft Office and Zoom to coordinate and track project tasks, deliver timely communications, and support successful event execution.
A desire to continue growing relationship-building and engagement skills.
An enthusiasm for creating memorable and meaningful experiences.
The ability to foster positive and productive volunteer relationships.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Minimum Qualifications
Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
One to three years of professional experience working with alumni or students.
Preferred Qualifications
Master's degree from an accredited college or university in a field that supports continued growth in higher education, engagement, or related fields.
Three or more years of professional experience in a college or university office in alumni relations, advancement, development, student affairs, or a closely related field.
Familiarity with the University at Albany community, or a strong interest in learning UAlbany's traditions, culture, and alumni network.
Experience planning and leading special events.
Typical office environment.
Limited evening or weekend hours for signature events, with advance notice. Occasional travel related to special programs or professional development.
Additional Information This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.
Professional Rank and Salary Grade Associate Director of Alumni Affairs, SL3, $65,000-$70,000.
Special Note Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format (PDF) by clicking this link http://police.albany.edu/ASR.shtml
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
EO/AA/IRCA/ADA Employer THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Applicants MUST submit the following documents
Resume
Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
List of 3 professional references with e-mail addresses and telephone numbers
Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
Returning Applicants - Login to your UAlbany Careers Account to check your completed application.
Closing date for receipt of applications: April 3, 2026.
#J-18808-Ljbffr