(PT) Marketing Coordinator
Atlantic Cape Community College, Mays Landing, NJ, United States
Description
Provides operational and administrative support for the Marketing & College Relations department, ensuring efficient workflow, project routing, and financial processing. Coordinates intake, calendar management, purchasing documentation, and payroll support to promote timely and accurate execution of marketing initiatives.
Examples of Duties
Prepares and processes purchase requisitions, invoices, and related documentation in accordance with College procedures
Coordinates with Finance and vendors to support accurate and timely payment processing
Maintains organized records of marketing expenditures and supporting documentation
Assists with budget tracking and reconciliation support for the department
Maintains vendor files, contracts, and payment records
Serves as an initial point of coordination for marketing request intake and routing
Maintains marketing request reporting and volume tracking to support departmental planning
Tracks project status and maintains internal workflow tools to support the timely completion of work
Maintains and monitors the College-wide marketing and events calendar, ensuring timely updates and alignment across departments
Coordinates internal approvals and ensures required materials are received from requesting departments
Assists in maintaining the department production calendar and key deadlines
Supports meeting scheduling, agenda preparation, and follow-up as needed
Assists with list pulls and distribution logistics for marketing communications as directed Coordinates mailing logistics, including print quantities, shipping, and delivery tracking
Coordinates work-study student schedules and time tracking in accordance with departmental procedures
Monitors submission deadlines and follows up with staff to ensure payroll materials are received on time
Assists with event and campaign logistics as assigned
Performs related duties as assigned
Typical Qualifications Education
Associate's degree
Experience
Minimum two years of experience in administrative, coordination, or operational support preferred
Experience in a higher education setting is a plus
Experience in remediating documents for ADA compliance is a plus
Competencies and Skills
Excellent customer service, communication, and organizational skills
Strong attention to detail and ability to manage multiple priorities
Knowledge of Microsoft Office products
Demonstrated ability to work independently and collaboratively
Ability to maintain accurate records and follow established procedure
Supplemental Information Terms Of Employment
This part-time position requiring a consistent weekly schedule during standard business hours to support departmental operations, preferably 10 a.m. - 3 p.m, up to 26 hours per week.
Paid sick leave in accordance with NJ Sick Leave Law
Defined Contribution Retirement Program (DCRP)
Eligible part-time employees will be enrolled into the DCRP (Defined Contribution Retirement Plan) pension. Employees contribute 5% of their base salary and the college contributes 3% of base salary. Investment options are managed through Prudential Retirement. Life insurance benefits through DCRP are payable to the beneficiary at 1.5X the member's salary.
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Examples of Duties
Prepares and processes purchase requisitions, invoices, and related documentation in accordance with College procedures
Coordinates with Finance and vendors to support accurate and timely payment processing
Maintains organized records of marketing expenditures and supporting documentation
Assists with budget tracking and reconciliation support for the department
Maintains vendor files, contracts, and payment records
Serves as an initial point of coordination for marketing request intake and routing
Maintains marketing request reporting and volume tracking to support departmental planning
Tracks project status and maintains internal workflow tools to support the timely completion of work
Maintains and monitors the College-wide marketing and events calendar, ensuring timely updates and alignment across departments
Coordinates internal approvals and ensures required materials are received from requesting departments
Assists in maintaining the department production calendar and key deadlines
Supports meeting scheduling, agenda preparation, and follow-up as needed
Assists with list pulls and distribution logistics for marketing communications as directed Coordinates mailing logistics, including print quantities, shipping, and delivery tracking
Coordinates work-study student schedules and time tracking in accordance with departmental procedures
Monitors submission deadlines and follows up with staff to ensure payroll materials are received on time
Assists with event and campaign logistics as assigned
Performs related duties as assigned
Typical Qualifications Education
Associate's degree
Experience
Minimum two years of experience in administrative, coordination, or operational support preferred
Experience in a higher education setting is a plus
Experience in remediating documents for ADA compliance is a plus
Competencies and Skills
Excellent customer service, communication, and organizational skills
Strong attention to detail and ability to manage multiple priorities
Knowledge of Microsoft Office products
Demonstrated ability to work independently and collaboratively
Ability to maintain accurate records and follow established procedure
Supplemental Information Terms Of Employment
This part-time position requiring a consistent weekly schedule during standard business hours to support departmental operations, preferably 10 a.m. - 3 p.m, up to 26 hours per week.
Paid sick leave in accordance with NJ Sick Leave Law
Defined Contribution Retirement Program (DCRP)
Eligible part-time employees will be enrolled into the DCRP (Defined Contribution Retirement Plan) pension. Employees contribute 5% of their base salary and the college contributes 3% of base salary. Investment options are managed through Prudential Retirement. Life insurance benefits through DCRP are payable to the beneficiary at 1.5X the member's salary.
#J-18808-Ljbffr