Executive Personal Assistant | San Francisco Bay Area | Local Candidates Only
Oceanside Staffing, San Francisco, CA, United States
Schedule: Full-time; Monday-Friday, 10:00 AM 6:00 PM (flexibility as needed)
Start Date: ASAP
Requirements
Reliable transportation
About the Household This is a lively, dynamic household of a single, busy executive who works from an office in San Francisco and enjoys frequent travel. The principal is seeking a highly organized, self-starting personal assistant to manage the daily operations of his primary home in San Francisco. This is a hybrid role of 80% Personal Assistant, 20% Household Manager. While many tasks will center around the primary home, the role is ultimately closer to that of a personal assistant. Given the nature of this role, a reliable, proactive individual who can handle unusual tasks with charm, judgment, and taste will be essential. The principal won't be home most of the time, so the ideal candidate must be able to execute tasks independently, maintain the household, and stay on top of ongoing requests, handling everything with meticulous care and enthusiasm. The household is fast-paced and dynamic, focused on embracing life to the fullest. The principal thrives on high-energy, out-of-the-box experiences, often involving unique and once-in-a-lifetime activities that require quick thinking, discretion, and a willingness to dive into the eccentric. This is an exciting, unique role that requires someone who can not only execute an unconventional vision but who also enjoys doing so.
Who You Are / What We're Looking For You are an energetic, self-starting individual who thrives in a flexible, fast-paced environment. Your warm, personable, and fun-loving personality helps you tackle even the most unusual requests with a creative eye and solution-oriented approach. Highly detail-oriented, adaptable, and an excellent multitasker, you have a knack for discerning underlying needs and making a vision come to life whether it's renting a private arena, creating custom swag, or organizing a last-minute sporting trip. You're a master at reading between the lines and delivering what's needed with speed, precision, and care. A background in luxury event planning, private tour planning, and/or project management would be a great asset, as would experience working with creatives in fields like graphic design or artisan goods. You take pride in problem-solving, managing multiple projects simultaneously, and staying ahead of the game. With strong communication skills, you're tech-savvy and comfortable executing a wide range of tasks independently. Above all, you thrive in environments where life is dynamic, and the unusual becomes part of your everyday routine. High trust and discretion are essential, as you'll be working closely with the principal on tasks that require a level of sensitivity and creativity that aligns with his high-energy lifestyle.
Key Responsibilities Administrative & Personal Assistant Support
Oversee travel planning, scheduling, and logistics
Manage personal calendar and reminders
Schedule appointments (meetings, doctor's visits, etc.)
Manage personal shopping and maintain wardrobe
Brainstorming projects with the Principal
Execute highly customized special projects to completion, including managing outsourced talent such as designers, vendors, and artisans (private events, swag, invitations, etc.)
Example Special Projects:
Reaching out to academics and national figures to arrange meetings and private events with the Principal
Organizing a bespoke, multi-day sporting event for 30 people with a follow truck providing food & bedding
Inventory & Errands
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists->L
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Household Organization & Maintenance
Maintain household organization systems (closets, storage, pantry)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Load/unload washing machine & dryer, put away clothes, arrange dry cleaning as appropriate
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, recology, window cleaners)
Conduct seasonal swaps (clothing, dcor, bedding, etc.)
Prepare for in-home events, holidays, and guest stays
Prepare and coordinate returns/donation drop-offs and pick-ups
Support packing/unpacking for travel
Manage routine upkeep across one or multiple properties
Research and coordinate repairs, maintenance, and quotes
Meal Support
Stock kitchen with essential items
Maintain kitchen tidiness and cleanliness
How to Apply Please submit a brief introductory letter, updated resume, and at least three professional references. This role requires a background check.
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Start Date: ASAP
Requirements
Reliable transportation
About the Household This is a lively, dynamic household of a single, busy executive who works from an office in San Francisco and enjoys frequent travel. The principal is seeking a highly organized, self-starting personal assistant to manage the daily operations of his primary home in San Francisco. This is a hybrid role of 80% Personal Assistant, 20% Household Manager. While many tasks will center around the primary home, the role is ultimately closer to that of a personal assistant. Given the nature of this role, a reliable, proactive individual who can handle unusual tasks with charm, judgment, and taste will be essential. The principal won't be home most of the time, so the ideal candidate must be able to execute tasks independently, maintain the household, and stay on top of ongoing requests, handling everything with meticulous care and enthusiasm. The household is fast-paced and dynamic, focused on embracing life to the fullest. The principal thrives on high-energy, out-of-the-box experiences, often involving unique and once-in-a-lifetime activities that require quick thinking, discretion, and a willingness to dive into the eccentric. This is an exciting, unique role that requires someone who can not only execute an unconventional vision but who also enjoys doing so.
Who You Are / What We're Looking For You are an energetic, self-starting individual who thrives in a flexible, fast-paced environment. Your warm, personable, and fun-loving personality helps you tackle even the most unusual requests with a creative eye and solution-oriented approach. Highly detail-oriented, adaptable, and an excellent multitasker, you have a knack for discerning underlying needs and making a vision come to life whether it's renting a private arena, creating custom swag, or organizing a last-minute sporting trip. You're a master at reading between the lines and delivering what's needed with speed, precision, and care. A background in luxury event planning, private tour planning, and/or project management would be a great asset, as would experience working with creatives in fields like graphic design or artisan goods. You take pride in problem-solving, managing multiple projects simultaneously, and staying ahead of the game. With strong communication skills, you're tech-savvy and comfortable executing a wide range of tasks independently. Above all, you thrive in environments where life is dynamic, and the unusual becomes part of your everyday routine. High trust and discretion are essential, as you'll be working closely with the principal on tasks that require a level of sensitivity and creativity that aligns with his high-energy lifestyle.
Key Responsibilities Administrative & Personal Assistant Support
Oversee travel planning, scheduling, and logistics
Manage personal calendar and reminders
Schedule appointments (meetings, doctor's visits, etc.)
Manage personal shopping and maintain wardrobe
Brainstorming projects with the Principal
Execute highly customized special projects to completion, including managing outsourced talent such as designers, vendors, and artisans (private events, swag, invitations, etc.)
Example Special Projects:
Reaching out to academics and national figures to arrange meetings and private events with the Principal
Organizing a bespoke, multi-day sporting event for 30 people with a follow truck providing food & bedding
Inventory & Errands
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists->L
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Household Organization & Maintenance
Maintain household organization systems (closets, storage, pantry)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Load/unload washing machine & dryer, put away clothes, arrange dry cleaning as appropriate
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, recology, window cleaners)
Conduct seasonal swaps (clothing, dcor, bedding, etc.)
Prepare for in-home events, holidays, and guest stays
Prepare and coordinate returns/donation drop-offs and pick-ups
Support packing/unpacking for travel
Manage routine upkeep across one or multiple properties
Research and coordinate repairs, maintenance, and quotes
Meal Support
Stock kitchen with essential items
Maintain kitchen tidiness and cleanliness
How to Apply Please submit a brief introductory letter, updated resume, and at least three professional references. This role requires a background check.
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