Lead Deputy Court Clerk
(WCA) Wisconsin Counties Association, Kenosha, WI, United States
This is an advanced level leadership position in the Circuit Court. Under general supervision, this position will assist Deputy Court Clerks and Deputy Court Clerks Senior positions in training and using efficient methods to enhance case management and customer service. The Lead Deputy Court Clerk will assist the Court Services Manager, the Fiscal Services Manager, and the Clerk of Court to ensure statutory requirements of the Clerk’s office are met, while optimizing efficiencies and training opportunity of court staff responsibly. This position will assist in training new and existing Deputy Court Clerks on processes relating to the unit specified above. The Lead Deputy Court Clerk will provide ongoing updates and suggestions to management relating to service improvements, performance improvements, and Deputy Court Clerk development.
2026 Hiring Range: $25.65 – $29.15 per hour
Position Summary and Job Duties As a sworn Deputy Court Clerk, the Lead is expected to learn all functions of the position, including clerking in a courtroom. The Lead Deputy Court Clerk must provide outstanding professional customer service with both internal and external individuals; be able to manage a workload by timely and accurately meeting statutory timelines; have impeccable attention to detail in all assigned work; be comfortable interacting with judges, commissioners, attorneys, colleagues, public, and executive level management on a daily basis; be able to train other deputy clerks on duties assigned to this position; be committed to continuous learning; and be able to thrive in a fast-paced environment.
Working under the direction of the Clerk of Court and assigned supervisor, this position will provide administrative support for the operations of the court by assisting management in ensuring proper training of staff, process improvements, correct court record management, and support employees in enhancing program knowledge.
Job Duties
Uses state and county policies and reports to provide record and financial case management assistance to the assigned unit staff
Timely and accurate indexing, filing, and scanning of court documents
Processes payments, issues receipts, and completes account and data entry duties
Ensures unit staff are compliant with Model Court Recordkeeping procedures
In coordination with management, assists with training and development of unit staff
Continuously monitors the training needs of unit staff and provides support as it related to court policies and processes
Must be flexible with work assignments within the unit
Collaborates on proper caseload management with court staff
Represents the Clerk of Court’s office at state or local meetings
Prepares and reviews reports associated with caseload management as needed by management
Prepares and disseminates calendars
Works directly with management to create efficiencies that enhance day-to-day operations and customer service
Performs all duties associated with a Deputy Court Clerk within unit
Serves as liaison to stakeholders, including law enforcement, litigants, attorneys, and service providers
Maintains electronic court files
Prepares documents and follows procedures in accordance with statutory time limits
Explains court procedures, processes, rules, and requirements without providing legal advice
Performs financial transactions
Performs other duties as required or assigned
Success Factors
Knowledge of legal terminology and court procedures
Knowledge of CCAP database
Knowledge of Court related financial duties
Knowledge of Court recordkeeping policies
Ability to provide deputy clerk duties in a courtroom setting
Ability to perform basic math functions with assistance of technology
Ability to perform a variety of duties, often changing from one task to another
Ability to handle multiple procedural processes simultaneously
Ability to provide quality customer service
Ability to type accurately and efficiently
Ability to follow schedules and deadlines
Ability to follow oral and written instructions
Ability to maintain confidential information regarding court records and proceedings, as well as personal identifying information
Ability to operate a variety of office equipment including a computer, calculator, scanner, telephone, and fax machine
Ability to be professional and courteous
Ability to work respectfully in a diverse and inclusive environment
Ability to write clear and concise training materials and draft documents
Ability to evaluate court record case management processes
Ability to exercise critical thinking and problem-solving techniques with effective time management and prioritization
Ability to efficiently use the CCAP database, Microsoft Word, Excel and Outlook
Ability to understand and apply Kenosha County Circuit Court rules and court procedures
Ability to effectively use legal terminology and understand legal documents
Ability to adhere to strict confidential guidelines
Ability to thrive in a fast‑paced environment
Skill in customer service
Skill in organization and recordkeeping
Skill in following oral and written instructions
Job Requirements, Education, Training and Experience
High school diploma or GED equivalent
Post‑secondary education relative to office or clerical skills
Minimum two years of experience in Circuit Court Family Unit
Or any combination of education, training, and experience which provides the knowledge, skills, and abilities necessary to perform the job
Other Job Requirements
Ability to become and maintain a Notary Public in Wisconsin
Ability to work overtime as required
Professional attire and demeanor
Benefits
Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program
Flexible Spending Accounts
Employee Assistance Program
Paid Time Off
Paid Volunteer Time
Twelve Paid Holidays
Retirement Plan: Participation in the Wisconsin Retirement System which includes county‑paid life insurance
Tuition Reimbursement
Pet insurance
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position involves physical demands lifting up to 25 pounds; this would involve lifting boxes of paper and mail
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
Application Deadline Applications must be submitted no later than Friday, April 10, 2026, at 12:00 noon.
To learn more about Kenosha County Circuit Court, please visit: https://www.kenoshacountywi.gov/118/Clerk-of-Courts
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE9 (Min. $25.65 – Max. $32.65).
This position is located in Kenosha County, an expanding community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, please visit: https://www.visitkenosha.com/ or https://lifebalancedkenosha.com/
Thank you for your interest in employment with Kenosha County!
#J-18808-Ljbffr
2026 Hiring Range: $25.65 – $29.15 per hour
Position Summary and Job Duties As a sworn Deputy Court Clerk, the Lead is expected to learn all functions of the position, including clerking in a courtroom. The Lead Deputy Court Clerk must provide outstanding professional customer service with both internal and external individuals; be able to manage a workload by timely and accurately meeting statutory timelines; have impeccable attention to detail in all assigned work; be comfortable interacting with judges, commissioners, attorneys, colleagues, public, and executive level management on a daily basis; be able to train other deputy clerks on duties assigned to this position; be committed to continuous learning; and be able to thrive in a fast-paced environment.
Working under the direction of the Clerk of Court and assigned supervisor, this position will provide administrative support for the operations of the court by assisting management in ensuring proper training of staff, process improvements, correct court record management, and support employees in enhancing program knowledge.
Job Duties
Uses state and county policies and reports to provide record and financial case management assistance to the assigned unit staff
Timely and accurate indexing, filing, and scanning of court documents
Processes payments, issues receipts, and completes account and data entry duties
Ensures unit staff are compliant with Model Court Recordkeeping procedures
In coordination with management, assists with training and development of unit staff
Continuously monitors the training needs of unit staff and provides support as it related to court policies and processes
Must be flexible with work assignments within the unit
Collaborates on proper caseload management with court staff
Represents the Clerk of Court’s office at state or local meetings
Prepares and reviews reports associated with caseload management as needed by management
Prepares and disseminates calendars
Works directly with management to create efficiencies that enhance day-to-day operations and customer service
Performs all duties associated with a Deputy Court Clerk within unit
Serves as liaison to stakeholders, including law enforcement, litigants, attorneys, and service providers
Maintains electronic court files
Prepares documents and follows procedures in accordance with statutory time limits
Explains court procedures, processes, rules, and requirements without providing legal advice
Performs financial transactions
Performs other duties as required or assigned
Success Factors
Knowledge of legal terminology and court procedures
Knowledge of CCAP database
Knowledge of Court related financial duties
Knowledge of Court recordkeeping policies
Ability to provide deputy clerk duties in a courtroom setting
Ability to perform basic math functions with assistance of technology
Ability to perform a variety of duties, often changing from one task to another
Ability to handle multiple procedural processes simultaneously
Ability to provide quality customer service
Ability to type accurately and efficiently
Ability to follow schedules and deadlines
Ability to follow oral and written instructions
Ability to maintain confidential information regarding court records and proceedings, as well as personal identifying information
Ability to operate a variety of office equipment including a computer, calculator, scanner, telephone, and fax machine
Ability to be professional and courteous
Ability to work respectfully in a diverse and inclusive environment
Ability to write clear and concise training materials and draft documents
Ability to evaluate court record case management processes
Ability to exercise critical thinking and problem-solving techniques with effective time management and prioritization
Ability to efficiently use the CCAP database, Microsoft Word, Excel and Outlook
Ability to understand and apply Kenosha County Circuit Court rules and court procedures
Ability to effectively use legal terminology and understand legal documents
Ability to adhere to strict confidential guidelines
Ability to thrive in a fast‑paced environment
Skill in customer service
Skill in organization and recordkeeping
Skill in following oral and written instructions
Job Requirements, Education, Training and Experience
High school diploma or GED equivalent
Post‑secondary education relative to office or clerical skills
Minimum two years of experience in Circuit Court Family Unit
Or any combination of education, training, and experience which provides the knowledge, skills, and abilities necessary to perform the job
Other Job Requirements
Ability to become and maintain a Notary Public in Wisconsin
Ability to work overtime as required
Professional attire and demeanor
Benefits
Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program
Flexible Spending Accounts
Employee Assistance Program
Paid Time Off
Paid Volunteer Time
Twelve Paid Holidays
Retirement Plan: Participation in the Wisconsin Retirement System which includes county‑paid life insurance
Tuition Reimbursement
Pet insurance
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position involves physical demands lifting up to 25 pounds; this would involve lifting boxes of paper and mail
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
Application Deadline Applications must be submitted no later than Friday, April 10, 2026, at 12:00 noon.
To learn more about Kenosha County Circuit Court, please visit: https://www.kenoshacountywi.gov/118/Clerk-of-Courts
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE9 (Min. $25.65 – Max. $32.65).
This position is located in Kenosha County, an expanding community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, please visit: https://www.visitkenosha.com/ or https://lifebalancedkenosha.com/
Thank you for your interest in employment with Kenosha County!
#J-18808-Ljbffr