Deputy Court Clerk
(WCA) Wisconsin Counties Association, Madison, WI, United States
Kenosha County is seeking a highly motivated, detail oriented, and customer service focused person to join the Circuit Court staff as a Deputy Court Clerk. The selected candidate will join a team committed to continuous learning and supporting the fast‑paced court operations of Kenosha County.
Circuit Court will provide formal and informal training for this position, including software training on technologies, internal training on Circuit Court procedures, and mentoring in learning the requirements of the position.
The selected candidate will enjoy a highly sought‑after work/life balance with weekends and 12 County‑recognised holidays off, along with a work schedule of Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Join our team and help make a difference in Kenosha County!
2026 Hiring Range: $22.26 – $25.29 per hour
Note: This position will be filled no sooner than June 2, 2026.
Position Summary and Job Duties The Deputy Court Clerk provides clerical support for the operations of the court, working under the direction of the Clerk of Circuit Court and assigned supervisor. Deputy Court Clerks must provide outstanding customer service during stressful situations; be able to manage workload and meet statutory timelines; have impeccable attention to detail in all assigned work; be comfortable interacting with members of the public, judges, attorneys, and executive level management on a daily basis. Additional duties include indexing of new case filings, receipting of cash, credit card and online payments, docketing of court entries and judgments, and record searches.
Deputy Court Clerks are expected to learn all functions of the position, which include but are not limited to: proper cash handling and receipting processes, timely and accurate filing and scanning documents to criminal, civil, traffic, small claims, family, probate, juvenile, and paternity matters; providing excellent phone customer service; correctly completing data entry duties; learning and applying legal terminology; indexing documents; following general office and clerical processes; maintaining electronic court files; and preparing record responses.
Ensures all court documents are prepared accurately and distributed on a timely basis
Ensures proper application of payment information to case filings
Adheres to standard cash handling duties
Adheres to Model Court Recordkeeping procedures in maintenance of court files
Provides information to internal and external customers regarding court record information
Acts as receptionist for main customer service desk and provides back‑up to civil deputy court clerks
Serves as liaison to other departments, law enforcement, litigants, service providers, and other involved parties
Prepares responses to record requests
Distributes court calendars
Explains court procedures, processes, rules, and requirements without providing legal advice
Performs other duties as required or assigned
Success Factors
Knowledge of legal terminology, court procedures, and documents and information used in court proceedings
Skill in Microsoft Word, Outlook, and Excel
Ability to perform basic math functions with the use of technology
Ability to balance cash drawer
Ability to perform a variety of duties, often changing from one task to another
Ability to handle multiple procedural processes simultaneously
Ability to provide quality customer service and remain professional and courteous at all times
Ability to work independently to follow schedules and meet deadlines
Skill in communicating both verbally and in writing, with the ability to follow oral and written instructions
Ability to maintain confidential information, including personal identifying information and information contained in court records and proceedings
Ability to operate a variety of office equipment including a computer, calculator, scanner, telephone, and fax machine
Ability to work respectfully in a diverse and inclusive environment
Job Requirements, Education, Training and Experience
High school diploma or GED equivalent
Minimum two years of work experience in an office environment, preferably in a legal court, financial, or corrections setting
Any combination of education, training and experience which provides the knowledge, skills and abilities necessary to perform the job
Other Job Requirements
Ability to become and maintain a Notary Public in Wisconsin
Ability to work overtime as required
Benefits
Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program
Flexible Spending Accounts
Employee Assistance Program
Paid Time Off
Paid Volunteer Time Off
Twelve Paid Holidays
Retirement Plan: Participation in the Wisconsin Retirement System which includes county‑paid life insurance
Tuition Reimbursement
Pet insurance
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently
This position requires long periods of standing, up to 8 hours per shift
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
Applications must be submitted no later than Wednesday, April 15, 2026, at 12:00 noon.
To learn more about Kenosha County Circuit Court, please visit: https://www.kenoshacountywi.gov118/Clerk-of-Courts
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE7 (Min. $22.26 – Max. $28.32).
This position is located in Kenosha County, an expanding community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, please visit: https://www.visitkenosha.com/ or https://lifebalancedkenosha.com/
Thank you for your interest in employment with Kenosha County!
#J-18808-Ljbffr
Circuit Court will provide formal and informal training for this position, including software training on technologies, internal training on Circuit Court procedures, and mentoring in learning the requirements of the position.
The selected candidate will enjoy a highly sought‑after work/life balance with weekends and 12 County‑recognised holidays off, along with a work schedule of Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Join our team and help make a difference in Kenosha County!
2026 Hiring Range: $22.26 – $25.29 per hour
Note: This position will be filled no sooner than June 2, 2026.
Position Summary and Job Duties The Deputy Court Clerk provides clerical support for the operations of the court, working under the direction of the Clerk of Circuit Court and assigned supervisor. Deputy Court Clerks must provide outstanding customer service during stressful situations; be able to manage workload and meet statutory timelines; have impeccable attention to detail in all assigned work; be comfortable interacting with members of the public, judges, attorneys, and executive level management on a daily basis. Additional duties include indexing of new case filings, receipting of cash, credit card and online payments, docketing of court entries and judgments, and record searches.
Deputy Court Clerks are expected to learn all functions of the position, which include but are not limited to: proper cash handling and receipting processes, timely and accurate filing and scanning documents to criminal, civil, traffic, small claims, family, probate, juvenile, and paternity matters; providing excellent phone customer service; correctly completing data entry duties; learning and applying legal terminology; indexing documents; following general office and clerical processes; maintaining electronic court files; and preparing record responses.
Ensures all court documents are prepared accurately and distributed on a timely basis
Ensures proper application of payment information to case filings
Adheres to standard cash handling duties
Adheres to Model Court Recordkeeping procedures in maintenance of court files
Provides information to internal and external customers regarding court record information
Acts as receptionist for main customer service desk and provides back‑up to civil deputy court clerks
Serves as liaison to other departments, law enforcement, litigants, service providers, and other involved parties
Prepares responses to record requests
Distributes court calendars
Explains court procedures, processes, rules, and requirements without providing legal advice
Performs other duties as required or assigned
Success Factors
Knowledge of legal terminology, court procedures, and documents and information used in court proceedings
Skill in Microsoft Word, Outlook, and Excel
Ability to perform basic math functions with the use of technology
Ability to balance cash drawer
Ability to perform a variety of duties, often changing from one task to another
Ability to handle multiple procedural processes simultaneously
Ability to provide quality customer service and remain professional and courteous at all times
Ability to work independently to follow schedules and meet deadlines
Skill in communicating both verbally and in writing, with the ability to follow oral and written instructions
Ability to maintain confidential information, including personal identifying information and information contained in court records and proceedings
Ability to operate a variety of office equipment including a computer, calculator, scanner, telephone, and fax machine
Ability to work respectfully in a diverse and inclusive environment
Job Requirements, Education, Training and Experience
High school diploma or GED equivalent
Minimum two years of work experience in an office environment, preferably in a legal court, financial, or corrections setting
Any combination of education, training and experience which provides the knowledge, skills and abilities necessary to perform the job
Other Job Requirements
Ability to become and maintain a Notary Public in Wisconsin
Ability to work overtime as required
Benefits
Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program
Flexible Spending Accounts
Employee Assistance Program
Paid Time Off
Paid Volunteer Time Off
Twelve Paid Holidays
Retirement Plan: Participation in the Wisconsin Retirement System which includes county‑paid life insurance
Tuition Reimbursement
Pet insurance
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently
This position requires long periods of standing, up to 8 hours per shift
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
Applications must be submitted no later than Wednesday, April 15, 2026, at 12:00 noon.
To learn more about Kenosha County Circuit Court, please visit: https://www.kenoshacountywi.gov118/Clerk-of-Courts
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE7 (Min. $22.26 – Max. $28.32).
This position is located in Kenosha County, an expanding community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, please visit: https://www.visitkenosha.com/ or https://lifebalancedkenosha.com/
Thank you for your interest in employment with Kenosha County!
#J-18808-Ljbffr