Administrative Assistant Senior AHWFB
Atrium Health, Ardmore, NC, United States
Department:
38707 Wake Forest University Health Sciences - Family Medicine
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
Weekdays 1st shift, onsite
Pay Range $26.55 - $39.85 Experienced senior administrative assistant needed to provide a wide variety of administrative duties in support of the department and Chair of Family Medicine in Winston‑Salem, NC. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation.
EDUCATION / EXPERIENCE
Associate's degree in Secretarial Science preferred. High school diploma or GED equivalent required.
Four years administrative support experience in a professional setting.
SKILLS / QUALIFICATIONS
Professionalism
Excellent communication skills
Broad knowledge of organization's operations and policies
Ability to build collaborative relationships
Detail oriented
Ability to meet deadlines
Ability to multi-task and prioritize
Proficiency in Microsoft Office programs
Proactively seek ways to improve skills
ESSENTIAL FUNCTIONS 1. Functions as point of contact for department leader(s).
2. Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible.
3. Manages leader's calendar, discussing with leader as appropriate; schedules locations and resources needed.
4. Optimizes leader's travel schedules and expedites expense reports.
5. Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate WFBH official.
6. Provides administrative support at meetings of significance.
7. Assists with departmental budget by processing expenditures for accurate accounting.
8. Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement.
9. Compiles confidential WFBH information using discretion as to appropriate action.
10. Composes correspondence and signs on behalf of leader as delegated.
11. Assists with coordination of administrative support functions in the office. 12. Provides direction to other administrative staff in department as appropriate.
13. Performs other related duties as requested.
WORK ENVIRONMENT Onsite at clean, well-lit, office environment
Our Commitment to You Advocate Health offers a comprehensive suite of Total Rewards: benefits and well‑being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits and more
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
About Advocate Health Advocate Health is the third‑largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value‑based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
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38707 Wake Forest University Health Sciences - Family Medicine
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
Weekdays 1st shift, onsite
Pay Range $26.55 - $39.85 Experienced senior administrative assistant needed to provide a wide variety of administrative duties in support of the department and Chair of Family Medicine in Winston‑Salem, NC. Performs calendar management, travel/meeting/event coordination, project support, and document/presentation preparation.
EDUCATION / EXPERIENCE
Associate's degree in Secretarial Science preferred. High school diploma or GED equivalent required.
Four years administrative support experience in a professional setting.
SKILLS / QUALIFICATIONS
Professionalism
Excellent communication skills
Broad knowledge of organization's operations and policies
Ability to build collaborative relationships
Detail oriented
Ability to meet deadlines
Ability to multi-task and prioritize
Proficiency in Microsoft Office programs
Proactively seek ways to improve skills
ESSENTIAL FUNCTIONS 1. Functions as point of contact for department leader(s).
2. Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible.
3. Manages leader's calendar, discussing with leader as appropriate; schedules locations and resources needed.
4. Optimizes leader's travel schedules and expedites expense reports.
5. Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate WFBH official.
6. Provides administrative support at meetings of significance.
7. Assists with departmental budget by processing expenditures for accurate accounting.
8. Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement.
9. Compiles confidential WFBH information using discretion as to appropriate action.
10. Composes correspondence and signs on behalf of leader as delegated.
11. Assists with coordination of administrative support functions in the office. 12. Provides direction to other administrative staff in department as appropriate.
13. Performs other related duties as requested.
WORK ENVIRONMENT Onsite at clean, well-lit, office environment
Our Commitment to You Advocate Health offers a comprehensive suite of Total Rewards: benefits and well‑being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits and more
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
About Advocate Health Advocate Health is the third‑largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value‑based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
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