Senior Executive Personal Assistant, NYC
Career Group, New York, NY, United States
Senior Executive Personal Assistant, Midtown Manhattan
Our client is an active, international family currently based in NYC. They are a large family with multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. The household is fully staffed, well-organized, and high-functioning.
THE ROLE The Senior Executive Personal Assistant is the primary point of contact for all day-to-day matters relating to the principals — professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. We are looking for an exceptional individual who can manage the family’s busy lifestyle across time zones, residences, and interests.
KEY RESPONSIBILITES
Act as the primary point of contact for the principals, managing all professional, personal, and household communications and requests
Oversee, coordinate, and review the work of two support assistants, ensuring consistently high standards and quality across the team
Coordinate and manage domestic staff to ensure seamless service delivery on behalf of the principals
Handle complex calendar management across multiple time zones, residences, and professional and personal commitments
Plan and execute private aviation and multi-leg international travel, including accommodations and ground logistics, with exceptional attention to detail
Manage correspondence with consultants, advisors, and the wider family office, exercising accuracy and discretion at all times
Support property administration by liaising with property managers, contractors, and household staff
Handle highly sensitive and confidential matters with the utmost professionalism and discretion
Proactively anticipate needs, monitor outstanding tasks, and ensure timely follow-through on all priorities
Maintain highly organized records, files, and administrative systems to support both household and professional operations
WHAT WE ARE LOOKING FOR The family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly.
An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environment
Exceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precision
Dedicated with the ability to commit whole heatedly – this is not a role for the faint of heart
Proactive and anticipatory — always one step ahead, identifying what is needed before being asked
Discreet and trustworthy, with impeccable judgment and an instinct for confidentiality
A composed and confident communicator, able to engage professionally on the principal's behalf
Experienced in coordinating complex international travel and logistics, including private aviation
Comfortable leading a small team and setting high standards through example rather than authority
IT proficient specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independently
A NYC resident with full right to work in the USA but with the ability to travel and support internationally
TERMS & COMPENSATION Compensation: $175-225k, DOE
Health Insurance: Employer contribution provided
Start Date: Immediately
Travel: Travel and accommodation outside NYC at employer’s expense
Commitment: 50-60 hours per week; on-call mentality expected.
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Our client is an active, international family currently based in NYC. They are a large family with multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. The household is fully staffed, well-organized, and high-functioning.
THE ROLE The Senior Executive Personal Assistant is the primary point of contact for all day-to-day matters relating to the principals — professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. We are looking for an exceptional individual who can manage the family’s busy lifestyle across time zones, residences, and interests.
KEY RESPONSIBILITES
Act as the primary point of contact for the principals, managing all professional, personal, and household communications and requests
Oversee, coordinate, and review the work of two support assistants, ensuring consistently high standards and quality across the team
Coordinate and manage domestic staff to ensure seamless service delivery on behalf of the principals
Handle complex calendar management across multiple time zones, residences, and professional and personal commitments
Plan and execute private aviation and multi-leg international travel, including accommodations and ground logistics, with exceptional attention to detail
Manage correspondence with consultants, advisors, and the wider family office, exercising accuracy and discretion at all times
Support property administration by liaising with property managers, contractors, and household staff
Handle highly sensitive and confidential matters with the utmost professionalism and discretion
Proactively anticipate needs, monitor outstanding tasks, and ensure timely follow-through on all priorities
Maintain highly organized records, files, and administrative systems to support both household and professional operations
WHAT WE ARE LOOKING FOR The family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly.
An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environment
Exceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precision
Dedicated with the ability to commit whole heatedly – this is not a role for the faint of heart
Proactive and anticipatory — always one step ahead, identifying what is needed before being asked
Discreet and trustworthy, with impeccable judgment and an instinct for confidentiality
A composed and confident communicator, able to engage professionally on the principal's behalf
Experienced in coordinating complex international travel and logistics, including private aviation
Comfortable leading a small team and setting high standards through example rather than authority
IT proficient specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independently
A NYC resident with full right to work in the USA but with the ability to travel and support internationally
TERMS & COMPENSATION Compensation: $175-225k, DOE
Health Insurance: Employer contribution provided
Start Date: Immediately
Travel: Travel and accommodation outside NYC at employer’s expense
Commitment: 50-60 hours per week; on-call mentality expected.
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