Senior Executive Personal Assistant, NYC

Senior Executive Personal Assistant, Midtown Manhattan Our client is an active, international family currently based in NYC. They are a large family with multiple properties across the US and internationally, and a broad portfolio of business, personal and financial interests. The household is fully staffed, well-organized, and high-functioning. THE ROLE The Senior Executive Personal Assistant is the primary point of contact for all day-to-day matters relating to the principals professional, personal, and household. This is a senior EA role requiring exceptional standards of organization, discretion, and delivery. We are looking for an exceptional individual who can manage the familys busy lifestyle across time zones, residences, and interests. KEY RESPONSIBILITES Act as the primary point of contact for the principals, managing all professional, personal, and household communications and requests Oversee, coordinate, and review the work of two support assistants, ensuring consistently high standards and quality across the team Coordinate and manage domestic staff to ensure seamless service delivery on behalf of the principals Handle complex calendar management across multiple time zones, residences, and professional and personal commitments Plan and execute private aviation and multi-leg international travel, including accommodations and ground logistics, with exceptional attention to detail Manage correspondence with consultants, advisors, and the wider family office, exercising accuracy and discretion at all times Support property administration by liaising with property managers, contractors, and household staff Handle highly sensitive and confidential matters with the utmost professionalism and discretion Proactively anticipate needs, monitor outstanding tasks, and ensure timely follow-through on all priorities Maintain highly organized records, files, and administrative systems to support both household and professional operations WHAT WE ARE LOOKING FOR The family's preference is for a warm, highly capable, and utterly dependable individual who takes genuine pride in the quality of their work and the support they provide. This is a role for someone who finds deep satisfaction in getting the details right and making a busy, complex life run smoothly. Candidates should be: An experienced Senior EA or Personal Assistant with a strong track record supporting a principal in a private household, family office, or UHNWI environment Exceptionally organized and detail-oriented, with the ability to manage multiple threads simultaneously without losing precision Dedicated with the ability to commit whole heatedly this is not a role for the faint of heart Proactive and anticipatory always one step ahead, identifying what is needed before being asked Discreet and trustworthy, with impeccable judgment and an instinct for confidentiality A composed and confident communicator, able to engage professionally on the principal's behalf Experienced in coordinating complex international travel and logistics, including private aviation Comfortable leading a small team and setting high standards through example rather than authority IT proficient specifically an Excel power user who can build, automate and troubleshoot complex spreadsheets and reporting tools independently A NYC resident with full right to work in the USA but with the ability to travel and support internationally TERMS & COMPENSATION Compensation: $175-225k, DOE Health Insurance: Employer contribution provided Start Date: Immediately Travel: Travel and accommodation outside NYC at employers expense Commitment: 50-60 hours per week; on-call mentality expected. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.