Senior Purchasing & Contract Associate - Purchasing
University at Albany, Albany, NY, United States
University at Albany – Senior Purchasing & Contract Associate – Purchasing
Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany’s broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses. Located in Albany, New York, the University is convenient to Boston, New York City, and the Adirondacks.
Job Description:
The Procurement Services Office at the University at Albany is seeking a Senior Purchasing & Contract Associate to join a dynamic and supportive team. This role involves assisting in the procurement of goods and services from inception through contract execution. Responsibilities include developing complex solicitations, collaborating with key stakeholders, and conducting negotiations. The Senior Purchasing & Contract Associate will focus on ensuring and maintaining compliance with all applicable NYS, SUNY, and University procurement policies and procedures.
Primary Responsibilities
Develop complex solicitation documents (e.g., Invitation for Bids, Request for Proposals, and Request for Quotes) for specific goods and services required by the University community.
Review and negotiate terms and conditions as they relate to expenditure, consultant, and revenue contracts.
Serve as the liaison between Contractors, the University’s Counsel Office and Oversight Agencies (i.e., the NYS Office of the Attorney General and Comptroller).
Advise key campus stakeholders on the best procurement approach for all threshold levels.
Train the University community on NYS, SUNY, and University specific procurement policies and procedures.
Create and update solicitation templates, procurement compliance checklists, and internal procedure documents.
Compile data and reports utilizing NYS and SUNY systems (i.e., the New York State Contract Reporter, SUNY Financial Management System, SUNY Business Intelligence System, and the NYS Openbook database).
Other reasonable duties as assigned.
Functional and Supervisory Relationships
Reports to the Director of Procurement Services.
Job Requirements
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Requirements Minimum Qualifications
Bachelor’s degree from a college or university accredited by the US Department of Education (DOE) or an internationally recognized accrediting organization.
A minimum of three years of relevant experience in procurement, compliance work, or the legal field.
Strong project management, organizational, and customer service skills.
Proficiency with tools such as MS Excel, SharePoint, and other office products.
Working knowledge of procurement practices.
Preferred Qualifications
Master’s degree in business administration or a related field from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization.
Experience in higher education procurement practices.
Experience with navigating complex procurements and contracts.
Experience with financial management systems, and/or eProcurement systems.
Additional Information Professional Rank and Salary Grade: Purchase Associate, SL‑4, $75,000‑$82,500.
Special Note:
Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report includes the university’s crime statistics for the past three years and disclosures regarding the university’s current campus security policies. The University at Albany’s Annual Security Report is available in PDF format by clicking this link: http://police.albany.edu/ASR.shtml
Pursuant to NYS Labor Law 194‑A, no state entity may request an applicant’s current wage or salary history as a condition for interview or employment consideration until a conditional offer has been extended. For more information, contact the Governor’s Office of Employee Relations at 518‑474‑6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER.
Application Materials
Resume
Cover letter stating all required minimum qualifications and any applicable preferred qualifications.
List of 3 professional references with e‑mail addresses and telephone numbers.
Note:
After submitting your resume, the subsequent pages give instructions for uploading additional documents (e.g., cover letter).
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
Returning Applicants – Log in to your UAlbany Careers Account to check your completed application.
Preference will be given to applications received by April 15, 2026.
#J-18808-Ljbffr
Job Description:
The Procurement Services Office at the University at Albany is seeking a Senior Purchasing & Contract Associate to join a dynamic and supportive team. This role involves assisting in the procurement of goods and services from inception through contract execution. Responsibilities include developing complex solicitations, collaborating with key stakeholders, and conducting negotiations. The Senior Purchasing & Contract Associate will focus on ensuring and maintaining compliance with all applicable NYS, SUNY, and University procurement policies and procedures.
Primary Responsibilities
Develop complex solicitation documents (e.g., Invitation for Bids, Request for Proposals, and Request for Quotes) for specific goods and services required by the University community.
Review and negotiate terms and conditions as they relate to expenditure, consultant, and revenue contracts.
Serve as the liaison between Contractors, the University’s Counsel Office and Oversight Agencies (i.e., the NYS Office of the Attorney General and Comptroller).
Advise key campus stakeholders on the best procurement approach for all threshold levels.
Train the University community on NYS, SUNY, and University specific procurement policies and procedures.
Create and update solicitation templates, procurement compliance checklists, and internal procedure documents.
Compile data and reports utilizing NYS and SUNY systems (i.e., the New York State Contract Reporter, SUNY Financial Management System, SUNY Business Intelligence System, and the NYS Openbook database).
Other reasonable duties as assigned.
Functional and Supervisory Relationships
Reports to the Director of Procurement Services.
Job Requirements
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Requirements Minimum Qualifications
Bachelor’s degree from a college or university accredited by the US Department of Education (DOE) or an internationally recognized accrediting organization.
A minimum of three years of relevant experience in procurement, compliance work, or the legal field.
Strong project management, organizational, and customer service skills.
Proficiency with tools such as MS Excel, SharePoint, and other office products.
Working knowledge of procurement practices.
Preferred Qualifications
Master’s degree in business administration or a related field from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization.
Experience in higher education procurement practices.
Experience with navigating complex procurements and contracts.
Experience with financial management systems, and/or eProcurement systems.
Additional Information Professional Rank and Salary Grade: Purchase Associate, SL‑4, $75,000‑$82,500.
Special Note:
Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report includes the university’s crime statistics for the past three years and disclosures regarding the university’s current campus security policies. The University at Albany’s Annual Security Report is available in PDF format by clicking this link: http://police.albany.edu/ASR.shtml
Pursuant to NYS Labor Law 194‑A, no state entity may request an applicant’s current wage or salary history as a condition for interview or employment consideration until a conditional offer has been extended. For more information, contact the Governor’s Office of Employee Relations at 518‑474‑6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER.
Application Materials
Resume
Cover letter stating all required minimum qualifications and any applicable preferred qualifications.
List of 3 professional references with e‑mail addresses and telephone numbers.
Note:
After submitting your resume, the subsequent pages give instructions for uploading additional documents (e.g., cover letter).
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
Returning Applicants – Log in to your UAlbany Careers Account to check your completed application.
Preference will be given to applications received by April 15, 2026.
#J-18808-Ljbffr