Live Event / Trade Show Planners
University of Utah, Campus, IL, United States
Please see Special Instructions for more details.
Must be available to work a flexible schedule, including varying days of the week, evenings, and weekends.
Job Summary The SJ Quinney College of Law Conference & Events department’s mission is to ensure our in‑person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event. Our Event Coordinators plan, implement and manage various logistical, tech, and financial details associated with small to large‑scale special events.
The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, tech‑savvy (or willing to learn), adaptable, very self‑motivated, and comfortable collaborating with a team.
Responsibilities
Plan, coordinate and follow through with details for in‑person, hybrid, and virtual events for internal and external clients.
Provide on‑site presence and support for in‑person and hybrid events to ensure coordination of all aspects of the event, including vendor selection, catering, collateral materials, logistics, technology support and registration.
Design virtual and hybrid events and create dynamic, engaging experiences, leveraging digital event platforms and innovative solutions.
Maintain fiscal responsibility for event activities, including purchasing, reimbursements, payments, invoicing, expense reports, budgets, record‑keeping and purchasing‑card reconciliations.
Perform a versatile role that includes project management, meeting and event management, communications, community building, fostering relationships, and contract management/negotiation with vendors.
Assist in evaluating ROI for College of Law events, making adjustments for future events as needed.
Demonstrate strong customer service skills, a positive attitude, adaptability, problem‑solving skills and a desire to support faculty and student success.
Maintain files and update the spreadsheet/database with event details and participant information.
Work a varied schedule, including early mornings, evenings, and weekends, dependent on event calendars.
Resolve conflicts and differences through dialogue and open communication in a timely manner.
Manage office supplies and equipment and act as a liaison with vendors.
Ensure a flexible schedule, including varying days of the week, evenings, and weekends, as required.
Minimum Qualifications
Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (e.g., a bachelor’s degree = 4 years of directly related work experience).
Live Event / Trade Show Planner, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences
Lifelong learner with a highly positive attitude who collaborates well with others.
Team‑oriented approach to achieving work responsibilities and goals.
Embraces a spirit of continuous improvement.
Ability to work quickly and accurately.
Familiarity with webinars, virtual meetings, webinar platforms and other event technology.
Candidate must be available to work varying days of the week and shifts, including night and weekend shifts.
EEO Statement Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Please contact Utah Retirement Systems for further information.
Applicants may be required to complete a criminal background check and/or drug screen.
For questions about Title IX, contact the Title IX Coordinator; for allegations of sexual misconduct or harassment, contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO).
Contact Information University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 Email: employment@utah.edu
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Job Summary The SJ Quinney College of Law Conference & Events department’s mission is to ensure our in‑person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event. Our Event Coordinators plan, implement and manage various logistical, tech, and financial details associated with small to large‑scale special events.
The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to “business”. Be professional, tech‑savvy (or willing to learn), adaptable, very self‑motivated, and comfortable collaborating with a team.
Responsibilities
Plan, coordinate and follow through with details for in‑person, hybrid, and virtual events for internal and external clients.
Provide on‑site presence and support for in‑person and hybrid events to ensure coordination of all aspects of the event, including vendor selection, catering, collateral materials, logistics, technology support and registration.
Design virtual and hybrid events and create dynamic, engaging experiences, leveraging digital event platforms and innovative solutions.
Maintain fiscal responsibility for event activities, including purchasing, reimbursements, payments, invoicing, expense reports, budgets, record‑keeping and purchasing‑card reconciliations.
Perform a versatile role that includes project management, meeting and event management, communications, community building, fostering relationships, and contract management/negotiation with vendors.
Assist in evaluating ROI for College of Law events, making adjustments for future events as needed.
Demonstrate strong customer service skills, a positive attitude, adaptability, problem‑solving skills and a desire to support faculty and student success.
Maintain files and update the spreadsheet/database with event details and participant information.
Work a varied schedule, including early mornings, evenings, and weekends, dependent on event calendars.
Resolve conflicts and differences through dialogue and open communication in a timely manner.
Manage office supplies and equipment and act as a liaison with vendors.
Ensure a flexible schedule, including varying days of the week, evenings, and weekends, as required.
Minimum Qualifications
Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (e.g., a bachelor’s degree = 4 years of directly related work experience).
Live Event / Trade Show Planner, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences
Lifelong learner with a highly positive attitude who collaborates well with others.
Team‑oriented approach to achieving work responsibilities and goals.
Embraces a spirit of continuous improvement.
Ability to work quickly and accurately.
Familiarity with webinars, virtual meetings, webinar platforms and other event technology.
Candidate must be available to work varying days of the week and shifts, including night and weekend shifts.
EEO Statement Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post‑retirement rules and restrictions. Please contact Utah Retirement Systems for further information.
Applicants may be required to complete a criminal background check and/or drug screen.
For questions about Title IX, contact the Title IX Coordinator; for allegations of sexual misconduct or harassment, contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO).
Contact Information University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: (801) 581-2169 Email: employment@utah.edu
#J-18808-Ljbffr