Communications Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: https://www.hdrinc.com/our-story Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side‑by‑side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future. Communications Coordinator – Role Overview HDR is seeking a Communications Coordinator to join our team and support communications and engagement. This role is ideal for a highly organized, detail‑oriented professional who is passionate about community engagement, enjoys collaboration, and is excited about supporting strategic communications and public engagement initiatives. As a Communications Coordinator, you will work closely with the Minnesota–Wisconsin Strategic Communications team to develop, execute, and manage community engagement and communications activities. Responsibilities Coordinate logistics for public meetings, open houses, and other community engagement events. Organize and assist with meeting logistics and vendor management. Develop and manage detailed project schedules to keep tasks on track and deadlines met. Maintain organized notes, assign tasks with clear deadlines, track progress, and follow up to ensure accountability. Implement engagement strategies and communications plans for projects, ensuring alignment with project goals and community needs. Draft and edit copy for newsletters, websites, presentations, advertisements, mailings, and other communications materials. Work collaboratively with multi‑disciplinary teams—including creative staff, other coordinators, and technical colleagues—to achieve project objectives. Assist with information gathering, note‑taking, and supporting project managers during meetings. Partner with HDR clients to develop, refine, and carry out stakeholder and public outreach strategies. Travel to project locations (including overnight stays) to support on‑site engagement efforts. Lead the identification of stakeholders and manage the development of distribution lists for inclusion in project databases. Preferred Qualifications Bachelor’s degree in a related field or three years of relevant experience. Strong attention to detail, organization, and time management. Excellent written and verbal communication skills, including experience writing for diverse media. Experience in public outreach, community relations, and event planning. Service‑ and client‑oriented mindset. Willingness to travel. Proficiency with Microsoft Office (Word, Excel, etc.). Ability to drive or navigate independently within project areas. Familiarity with the architecture and engineering consulting industry. Preference given to local candidates. Required Qualifications A minimum of 3 years of relevant industry experience. Strong written and verbal communication skills. Strong organizational skills. Service‑ and client‑oriented personality, able to handle multiple assignments at a time and meet set deadlines. Self‑starter who can work well independently or in a team environment. Experience using social networking/social media programs. Attention to detail. An attitude and commitment to being an active participant of our employee‑owned culture is a must. What We Believe HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust, and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups—Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals—help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. Primary Location: United States, Wisconsin, Madison Industry: Strategic Communications Schedule: Full‑time Employee Status: Regular BusinessClass: Strategic Communications Job Posting Date: Mar 25, 2026 At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. #J-18808-Ljbffr