Part-time Production Coordinator

Department: Audience Engagement Location: Santa Monica, CA As the Part-time Production Coordinator , you’ll support the day-to-day operations of our fast-moving Audience Engagement department at Big Loud Rock. The Audience Engagement Department is responsible for all strategic execution, visual and artistic elements of artist social media projects. In this role, you’ll keep creative projects organized and on track by managing files, calendars, and cross-functional communication, while supporting coordination and project workflows to ensure everything runs smoothly behind the scenes. If you’re the kind of person who color-codes your calendar, thrives on keeping things running smoothly, and never lets a detail slip through the cracks, this role has your name all over it. We’re looking for someone organized, reliable, and on top of it all, who can keep information, schedules, files, and cross-team communication perfectly in sync. What you’ll do: Support the Audience Engagement Manager with all day-to-day department operations and cross-functional requests as needed Coordinate invoicing, expense tracking, & shoot budgeting Coordinate administrative workflows including document routing, file storage, and team access management Attend recurring internal meetings and capture key updates so the creative team stays aligned on priorities, timelines, and next steps Organize and manage Air folders, file structures, permissions, and asset libraries across artist and department needs Help ensure projects do not fall through the cracks by tracking follow-ups, flagging gaps, and maintaining organized systems What you must have: Prior office or production coordinator experience in a fast-paced environment (could be some combination of high impact internships and work experience) Strong organizational skills and close attention to detail Clear written and verbal communication Comfort managing multiple moving pieces at once Experience with Google Workspace, especially Google Sheets and Calendar Experience working in Box, Dropbox, or similar cloud-based file systems Experience using project tracking software such as Monday.com or similar tools Excellent follow-through and a habit of responding promptly and reliably Ability to work in person in Santa Monica and support video/photo on-set needs as required What is nice to have: Experience supporting a creative, marketing, production, or entertainment team Familiarity with asset management, release tracking, or project coordination workflows Exposure to shoot production, call sheets, budgets, or vendor coordination Interest in learning more about production operations over time What Success Looks Like in the First 6 to 12 Months Team calendars and updates are accurate and consistently maintained The AE team has clear visibility into priorities, schedule changes, and project status Box folders, permissions, and assets are organized and easy to navigate Monday.com tasks and requests are tracked and responded to promptly Internal stakeholders feel informed and supported Fewer details fall through the cracks because operational follow-through is strong The role becomes a reliable support system for the broader AE function #J-18808-Ljbffr