Entry Level Legal Assistant/Office Assistant
Allen Norton & Blue, P.A., Coral Gables, FL, United States
A well-established Labor and Employment management defense law firm is seeking an Entry‑Level Legal Assistant/Office Assistant. This hybrid role combines traditional office support duties with hands‑on legal experience, making it perfect for someone looking to launch their legal career while learning from experienced attorneys in a supportive environment.
Key Responsibilities
Legal Support & Learning:
Assist with organizing and maintaining client files and legal documents Support deposition, mediation, and trial preparation under attorney supervision Help with calendaring court deadlines and legal appointments Assist in editing and finalizing documents for filing with State and Federal courts Learn litigation procedures and employment law basics through hands‑on experience Administrative & Office Operations:
Answer phones and provide professional client communication Make copies, scan documents, and maintain organized filing systems Inventory and order office supplies Set up office operations each morning Manage general administrative tasks Deliver legal documents to courts, opposing counsel, and clients Transport documents between office locations Daily post office runs for mail and court filings Various driving errands as needed (mileage reimbursed) Required Qualifications
High school diploma or equivalent Valid driver's license with clean driving record Current auto insurance and reliable vehicle Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and multitasking abilities Excellent attention to detail and professional communication skills Ability to lift/move 50lb boxes and stand for extended periods Ability to work independently with minimal supervision Preferred Qualifications:
Some legal experience or paralegal coursework Familiarity with legal terminology Experience with document management systems Knowledge of court filing procedures What We Offer
Learning & Growth:
Hands‑on training in litigation and employment law Mentorship from experienced attorneys and staff Opportunity to develop paralegal skills Potential for career advancement within the firm Mileage reimbursement for driving duties Monday to Friday, flexible work hours Fast‑paced, engaging work environment In‑person position with direct attorney interaction This position is ideal for someone who wants to enter the legal field while contributing meaningfully to a busy law practice. You'll gain valuable experience in both administrative operations and legal procedures, setting the foundation for a successful career in law.
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Legal Support & Learning:
Assist with organizing and maintaining client files and legal documents Support deposition, mediation, and trial preparation under attorney supervision Help with calendaring court deadlines and legal appointments Assist in editing and finalizing documents for filing with State and Federal courts Learn litigation procedures and employment law basics through hands‑on experience Administrative & Office Operations:
Answer phones and provide professional client communication Make copies, scan documents, and maintain organized filing systems Inventory and order office supplies Set up office operations each morning Manage general administrative tasks Deliver legal documents to courts, opposing counsel, and clients Transport documents between office locations Daily post office runs for mail and court filings Various driving errands as needed (mileage reimbursed) Required Qualifications
High school diploma or equivalent Valid driver's license with clean driving record Current auto insurance and reliable vehicle Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and multitasking abilities Excellent attention to detail and professional communication skills Ability to lift/move 50lb boxes and stand for extended periods Ability to work independently with minimal supervision Preferred Qualifications:
Some legal experience or paralegal coursework Familiarity with legal terminology Experience with document management systems Knowledge of court filing procedures What We Offer
Learning & Growth:
Hands‑on training in litigation and employment law Mentorship from experienced attorneys and staff Opportunity to develop paralegal skills Potential for career advancement within the firm Mileage reimbursement for driving duties Monday to Friday, flexible work hours Fast‑paced, engaging work environment In‑person position with direct attorney interaction This position is ideal for someone who wants to enter the legal field while contributing meaningfully to a busy law practice. You'll gain valuable experience in both administrative operations and legal procedures, setting the foundation for a successful career in law.
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