Commercial Real Estate Legal Secretary
Triumph Professional Staffing, Miami, FL, United States
Full service Brickell law firm is seeking an experienced Legal Secretary to provide high-level administrative and organizational support to attorneys in the Commercial Real Estate Department. The ideal candidate will be detail-oriented, proactive, and capable of handling multiple priorities in a fast-paced environment.
Responsibilities
Provide comprehensive administrative support to attorneys, including calendar management, scheduling meetings, and coordinating travel arrangements.
Draft, format, proofread, and edit correspondence, legal documents, and transactional materials with accuracy and attention to detail.
Assist in the preparation of closing binders and coordinate document distribution.
Manage electronic and physical filing systems, ensuring documents are organized and easily accessible.
Handle incoming calls, emails, and correspondence in a professional and timely manner.
Open, organize, and maintain client files in compliance with firm procedures.
Coordinate with clients, title companies, lenders, and other parties involved in real estate transactions.
Process expense reports, time entries, and billing as required.
Record and file legal documents with the Clerk of the Circuit Court and the Secretary of State’s office.
Maintain confidentiality and exercise discretion in all matters.
Support attorneys and paralegals with special projects and other duties as assigned.
Qualifications
Minimum of 5 years of legal secretary in commercial real estate.
Proficiency in MS Word, Excel, Outlook, and Adobe.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Strong time management skills and ability to coordinate and manage assignments for multiple attorneys.
Excellent written and verbal communication skills.
Ability to work independently while being a collaborative team player.
Major law firm experience strongly preferred.
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Responsibilities
Provide comprehensive administrative support to attorneys, including calendar management, scheduling meetings, and coordinating travel arrangements.
Draft, format, proofread, and edit correspondence, legal documents, and transactional materials with accuracy and attention to detail.
Assist in the preparation of closing binders and coordinate document distribution.
Manage electronic and physical filing systems, ensuring documents are organized and easily accessible.
Handle incoming calls, emails, and correspondence in a professional and timely manner.
Open, organize, and maintain client files in compliance with firm procedures.
Coordinate with clients, title companies, lenders, and other parties involved in real estate transactions.
Process expense reports, time entries, and billing as required.
Record and file legal documents with the Clerk of the Circuit Court and the Secretary of State’s office.
Maintain confidentiality and exercise discretion in all matters.
Support attorneys and paralegals with special projects and other duties as assigned.
Qualifications
Minimum of 5 years of legal secretary in commercial real estate.
Proficiency in MS Word, Excel, Outlook, and Adobe.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Strong time management skills and ability to coordinate and manage assignments for multiple attorneys.
Excellent written and verbal communication skills.
Ability to work independently while being a collaborative team player.
Major law firm experience strongly preferred.
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