Contract Management Specialist 1 (SG-18), Contract Management Specialist Trainee
Office of the NYS Comptroller Thomas P. DiNapoli, Albany, NY, United States
Duties Description
Assist in the performance of a wide variety of activities associated with contractual, administrative, and fiscal management services. The duties might include serving as an agency liaison person; providing technical assistance; negotiating, developing, preparing, implementing, processing, and tracking contracts; auditing and processing contract claims and vouchers; reviewing and approving contract payments and assuring that they are in accordance with contract terms; evaluating Requests for Proposals (RFPs), Invitation for Bids (IFBs), or Sole/Single Source Procurements; and supervision of staff.
Those serving as a Contact Management Specialist 1, or as a Trainee 1 or 2, for the Office of the State Comptroller, Bureau of Contracts, will perform a wide range of contract audit activities, including reviewing procurements and other related financial documents, recommending contract transactions for approval or non-approval, providing guidance, technical assistance and training to agency staff and assisting with the development of audit guidelines and standards for contract transaction reviews.
Minimum Qualifications Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Contract Management Specialist Trainee 1 (SG-14), you must have four years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, fiscal reporting); contract development (requests for proposals); contract execution (securing signatory approval from control agencies); monitoring and review of contract terms.
For appointment to the Contract Management Specialist Trainee 2 (SG-16), you must have five years of experience managing contracts and related budgets, including the same areas as above.
For appointment to the Contract Management Specialist 1 (SG-18), you must have six years of experience managing contracts and related budgets, including the same areas as above.
Education Substitution:
An associate’s degree in a related field may substitute for two years of experience.
A bachelor’s degree in a related field may substitute for four years of experience.
A master’s degree in a related field may substitute for five years of experience.
A doctorate degree in a related field may substitute for six years of experience.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law. For transfer to a Contract Management Specialist 1 (SG‑18), you must have one year of permanent competitive, or 55‑b/55‑c service in an approved title for transfer allocated to an SG‑16 or above, SG‑14 or above for a Trainee 2, SG‑12 or above for a Trainee 1, depending on qualifications. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S‑grades or one M‑grade. Depending on qualifications, you may be required to serve a 1 or 2‑year traineeship that leads to the full level SG‑18 position. 55 b/55 c Program appointment may be designated 55 b/c and is subject to verification of applicant eligibility. Traineeship salary information: the position may be filled at Contract Management Specialist Trainee 1 equated to SG‑14 ($53,764), Contract Management Specialist Trainee 2 equated to SG‑16 ($59,994), or full performance Contract Management Specialist 1 SG‑18 ($66,951) based on education, experience, and previous state service. Salary is non‑negotiable. Candidates hired at the trainee level will be advanced to the full performance Contract Management Specialist 1 SG‑18 following successful completion of the traineeship.
Preferred Qualifications / Knowledge, Skills and Abilities
Ability to read and comprehend documents
Ability to compare documents to laws, rules, and regulations for conformity
Ability to communicate contract requirements to agency staff
Telecommuting The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based on the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial restriction, if an employee’s primary residence, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need accommodation for any part of the application and hiring process, notify the Division of Human Resources at (518) 474‑1924.
Equal Opportunity Employment The Office of the New York State Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self‑evaluation and improvement, as well as acceptance and support of coworkers.
Benefits
A state pension with vesting after five years’ service
Comprehensive medical, dental and vision insurance available to all employees and their dependents
Flexible spending accounts for dependent and health care
Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
Public Service Loan Forgiveness (PSLF)
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
Holiday and paid time off
Shift and geographic pay differentials
A committed continuous learning environment
Informational Brown Bag sessions
Wellness at Work Programs to promote employee health and wellness
OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
And much more
#J-18808-Ljbffr
Those serving as a Contact Management Specialist 1, or as a Trainee 1 or 2, for the Office of the State Comptroller, Bureau of Contracts, will perform a wide range of contract audit activities, including reviewing procurements and other related financial documents, recommending contract transactions for approval or non-approval, providing guidance, technical assistance and training to agency staff and assisting with the development of audit guidelines and standards for contract transaction reviews.
Minimum Qualifications Non-Competitive Qualifications for appointment under the NYHELPS Program:
For appointment to the Contract Management Specialist Trainee 1 (SG-14), you must have four years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, fiscal reporting); contract development (requests for proposals); contract execution (securing signatory approval from control agencies); monitoring and review of contract terms.
For appointment to the Contract Management Specialist Trainee 2 (SG-16), you must have five years of experience managing contracts and related budgets, including the same areas as above.
For appointment to the Contract Management Specialist 1 (SG-18), you must have six years of experience managing contracts and related budgets, including the same areas as above.
Education Substitution:
An associate’s degree in a related field may substitute for two years of experience.
A bachelor’s degree in a related field may substitute for four years of experience.
A master’s degree in a related field may substitute for five years of experience.
A doctorate degree in a related field may substitute for six years of experience.
Competitive Minimum Qualifications:
You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program, or eligible to transfer to this title under Section 70.1, 52.6 or 70.4 of the Civil Service Law. For transfer to a Contract Management Specialist 1 (SG‑18), you must have one year of permanent competitive, or 55‑b/55‑c service in an approved title for transfer allocated to an SG‑16 or above, SG‑14 or above for a Trainee 2, SG‑12 or above for a Trainee 1, depending on qualifications. Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S‑grades or one M‑grade. Depending on qualifications, you may be required to serve a 1 or 2‑year traineeship that leads to the full level SG‑18 position. 55 b/55 c Program appointment may be designated 55 b/c and is subject to verification of applicant eligibility. Traineeship salary information: the position may be filled at Contract Management Specialist Trainee 1 equated to SG‑14 ($53,764), Contract Management Specialist Trainee 2 equated to SG‑16 ($59,994), or full performance Contract Management Specialist 1 SG‑18 ($66,951) based on education, experience, and previous state service. Salary is non‑negotiable. Candidates hired at the trainee level will be advanced to the full performance Contract Management Specialist 1 SG‑18 following successful completion of the traineeship.
Preferred Qualifications / Knowledge, Skills and Abilities
Ability to read and comprehend documents
Ability to compare documents to laws, rules, and regulations for conformity
Ability to communicate contract requirements to agency staff
Telecommuting The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based on the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial restriction, if an employee’s primary residence, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need accommodation for any part of the application and hiring process, notify the Division of Human Resources at (518) 474‑1924.
Equal Opportunity Employment The Office of the New York State Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self‑evaluation and improvement, as well as acceptance and support of coworkers.
Benefits
A state pension with vesting after five years’ service
Comprehensive medical, dental and vision insurance available to all employees and their dependents
Flexible spending accounts for dependent and health care
Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
Public Service Loan Forgiveness (PSLF)
NYS Deferred Compensation plan
Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
Holiday and paid time off
Shift and geographic pay differentials
A committed continuous learning environment
Informational Brown Bag sessions
Wellness at Work Programs to promote employee health and wellness
OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
And much more
#J-18808-Ljbffr