Marketing & Proposal Coordinator
Envoy, Inc. - Construction & Development, Fishers, IN, United States
Envoy has been serving communities across the state of Indiana with high-end and community-focused development and construction projects for the last 40 years. We are a multifaceted company driven to enrich our communities and our team. We are a team of collaborative self-starters who value commitment, transparency, and a family-oriented culture.
Envoy is seeking a highly organized, detail-oriented, and creative Marketing & Proposal Coordinator to support our Business Development and Marketing efforts.
This role will play a critical part in the development, coordination, and delivery of proposals (RFPs/RFQs), while also supporting ongoing marketing initiatives such as content creation, social media, and sales materials.
The ideal candidate thrives in a fast-paced environment, can manage multiple deadlines, and has both a creative eye and strong attention to detail. This position requires strong collaboration with Business Development, Marketing, and Construction teams to gather information and produce high-quality materials that reflect Envoy’s brand and capabilities.
KEY RESPONSIBILITIES Proposal Coordination
Coordinate and support the full proposal process from kickoff to submission
Assist in creating proposal interview materials, such as presentations and print materials
Assist in drafting, formatting, and assembling RFP/RFQ responses
Manage proposal timelines, deadlines, and deliverables
Ability to collaborate and gather content from internal teams such as Business Development Managers, Project Executives, Preconstruction Leaders, Project Managers, Marketing, and relevant consultants in the proposal process
Write, update, and proofread marketing content, including proposals, resumes, presentations, project descriptions, and other related materials, for spelling, grammar, consistency, quality, and overall compliance with brand standards/voice
Meet tight deadlines and manage multiple tasks
Research and maintain competitor analysis and market research
Uphold company brand standards and maintain proposal standards
Format proposals in InDesign, PowerPoint, or Google Docs to align with brand standards
Coordinate printing, binding, and delivery of proposals (digital and physical)
Maintain and organize alibrary of proposal content, resumes, and project profiles
Identify opportunities to improve proposal templates and processes
Track the lifecycle of a project and update data in a timely fashion
The end goal: to help position Envoy Construction and Development as the trusted partner of choice and win the work
Marketing Support & Content Execution
Assist in creating and updating marketing materials (project sheets, brochures, presentations)
Support social media content creation(gathering project updates, writing captions, organizing content)
Graphic design support for a variety of materials, including conferences, presentations, and award submittals
Coordinate with internal teams to collect photos, updates, and milestones
Assist with website updates and content organization
Support email campaigns and newsletters in coordination with the Marketing Manager
Help maintain brand consistency across all materials
Sales & Business Development Support
Organize and maintain sales materials and project information
Conduct research on potential clients, projects, and opportunities
Support planning and coordination of client events, conferences, and trade shows
Assist with the preparation of presentations and meeting materials
General Coordination & Administration
Help organize cloud-based storage (Google Drive) for proposals and marketing content
Assist with calendar coordination for proposal deadlines and key BD activities
Track proposal submissions and maintain records
Support team coordination across departments
REQUIREMENTS
1–3 years of experience in marketing, proposals, administration, or related field
Strong writing, editing, and proofreading skills
High attention to detail and organization
Ability to manage multiple deadlines and shifting priorities
Experience with:
Google Suite / Microsoft Office
Basic graphic design skills (layout, formatting, visual organization)
Strong communication and collaboration skills
KEY SKILLS & TRAITS
Detail-oriented
Strategic-thinker
Strong sense of urgency and accountability
Creative but also structured
Comfortable asking for information and following up with teams
Adaptable in a fast-moving environment
NICE TO HAVE (but not required)
Experience in the construction, architecture, or real estate industry
#J-18808-Ljbffr
Envoy is seeking a highly organized, detail-oriented, and creative Marketing & Proposal Coordinator to support our Business Development and Marketing efforts.
This role will play a critical part in the development, coordination, and delivery of proposals (RFPs/RFQs), while also supporting ongoing marketing initiatives such as content creation, social media, and sales materials.
The ideal candidate thrives in a fast-paced environment, can manage multiple deadlines, and has both a creative eye and strong attention to detail. This position requires strong collaboration with Business Development, Marketing, and Construction teams to gather information and produce high-quality materials that reflect Envoy’s brand and capabilities.
KEY RESPONSIBILITIES Proposal Coordination
Coordinate and support the full proposal process from kickoff to submission
Assist in creating proposal interview materials, such as presentations and print materials
Assist in drafting, formatting, and assembling RFP/RFQ responses
Manage proposal timelines, deadlines, and deliverables
Ability to collaborate and gather content from internal teams such as Business Development Managers, Project Executives, Preconstruction Leaders, Project Managers, Marketing, and relevant consultants in the proposal process
Write, update, and proofread marketing content, including proposals, resumes, presentations, project descriptions, and other related materials, for spelling, grammar, consistency, quality, and overall compliance with brand standards/voice
Meet tight deadlines and manage multiple tasks
Research and maintain competitor analysis and market research
Uphold company brand standards and maintain proposal standards
Format proposals in InDesign, PowerPoint, or Google Docs to align with brand standards
Coordinate printing, binding, and delivery of proposals (digital and physical)
Maintain and organize alibrary of proposal content, resumes, and project profiles
Identify opportunities to improve proposal templates and processes
Track the lifecycle of a project and update data in a timely fashion
The end goal: to help position Envoy Construction and Development as the trusted partner of choice and win the work
Marketing Support & Content Execution
Assist in creating and updating marketing materials (project sheets, brochures, presentations)
Support social media content creation(gathering project updates, writing captions, organizing content)
Graphic design support for a variety of materials, including conferences, presentations, and award submittals
Coordinate with internal teams to collect photos, updates, and milestones
Assist with website updates and content organization
Support email campaigns and newsletters in coordination with the Marketing Manager
Help maintain brand consistency across all materials
Sales & Business Development Support
Organize and maintain sales materials and project information
Conduct research on potential clients, projects, and opportunities
Support planning and coordination of client events, conferences, and trade shows
Assist with the preparation of presentations and meeting materials
General Coordination & Administration
Help organize cloud-based storage (Google Drive) for proposals and marketing content
Assist with calendar coordination for proposal deadlines and key BD activities
Track proposal submissions and maintain records
Support team coordination across departments
REQUIREMENTS
1–3 years of experience in marketing, proposals, administration, or related field
Strong writing, editing, and proofreading skills
High attention to detail and organization
Ability to manage multiple deadlines and shifting priorities
Experience with:
Google Suite / Microsoft Office
Basic graphic design skills (layout, formatting, visual organization)
Strong communication and collaboration skills
KEY SKILLS & TRAITS
Detail-oriented
Strategic-thinker
Strong sense of urgency and accountability
Creative but also structured
Comfortable asking for information and following up with teams
Adaptable in a fast-moving environment
NICE TO HAVE (but not required)
Experience in the construction, architecture, or real estate industry
#J-18808-Ljbffr