Cook County Health is hiring: EXECUTIVE ASSISTANT - PUBLIC RELATIONS in Chicago

Applicants may apply for this position by submitting a resume/CV to the following email address: mgmtrecruit@cookcountyhhs.org. When submitting a resume/CV by email, you must include the job title and posting number in the subject line of your email. An application or resume/CV must be filed for each position which interests you. This position is exempt from Career Service under the CCH Personnel Rules. To receive Veteran Preference, appropriate discharge papers must be attached to the online application or must be included with your emailed resume/CV. Job Summary The Executive Assistant–CCHHS provides executive support to the Direct Appointee and serves as the primary point of contact for the office of the Direct Appointee. This role provides administrative support, representation, event planning, and project management as well as interfacing with entities and organizations as requested. Organizes, coordinates, and oversees special projects. Must be creative and enjoy working in an environment that is mission focused, results driven, and community oriented. Typical Duties Plans the Direct Appointee’s daily calendar, tracks all appointments, and prepares materials for all meetings. Composes high-level correspondence and memoranda independently and with professional quality. Prepares executive correspondence and performs complex administrative duties, including the preparation of spreadsheets, charts, and research. Maintains and coordinates communication lines within the organization, specifically between the Direct Appointee and designated contacts. Follows up on meeting-generated tasks. Coordinates travel plans, including meeting scheduling, itinerary, and material preparation. Handles telephone calls professionally and courteously, initiating appropriate disposition. Answers informational questions and determines appropriate courses of action for sensitive issues of organizational visibility. Exercises good judgment, strong written and verbal communication skills, and administrative organization. Works on projects from conception to completion while handling a wide variety of activities and confidential matters with discretion. Builds influential and strategic relationships at all levels across the system. Maintains confidentiality of information and decisions made within the Direct Appointee’s office. Creates Word documents, Excel spreadsheets, PowerPoint presentations, and related materials. Edits and proofreads all written materials and verifies the validity of data before submission. Deals discreetly with highly sensitive, confidential communication concerning staff, department, and hospital matters. Maintains confidential materials related to patients according to hospital standards and HIPAA regulations. Plans, organizes, and coordinates meetings or special events, including reserving rooms, sending and tracking invitations, procuring food and beverage, and ensuring vendor payment. Coordinates appropriate room setup and equipment for meetings. Works with multiple internal departments, external agencies, the public, and individuals on a wide range of projects. Acts as a representative for the Health System in all interactions, exercising customer service skills and good judgment. Other duties as assigned. Reporting Relationship Reports to the Direct Appointee. Minimum Qualifications Bachelor’s or higher-level degree. Five (5) years of full-time work experience as an Executive Assistant to individuals at a Chief, President, Executive, and/or Vice President level. Intermediate proficiency in Microsoft Office Excel, PowerPoint, and Word. Preferred Qualifications Prior healthcare experience. Knowledge, Skills, Abilities And Other Characteristics Excellent verbal and written communication skills necessary to communicate with all levels of staff and a diverse patient population. Strong customer service skills. Demonstrates intermediate proficiency with Microsoft Office Excel, PowerPoint, and Word. Exhibits good phone and email etiquette with strong response times. Shows attention to detail, accuracy, and precision. Is proactive and self-starting, able to advance goals with minimal supervision. Can plan, lead, and complete projects on time. Works with organizational performance metrics, analyzes data, creates reports, and presents information clearly to decision makers. Comfortable creating, implementing, managing, and executing business processes. Exhibits excellent leadership skills and the ability to influence others with energy and enthusiasm. Can define and solve problems, collect data, establish facts, and draw valid conclusions. Prioritizes, plans, and organizes projects and tasks. Can multi-task and meet deadlines in a fast-paced, stressful environment. Maintains professional standards for customer service, confidentiality, and quality of work. Adheres to department policies and standards using best practices. Maintains a professional demeanor and composure when challenged. Functions autonomously and as part of a multidisciplinary team. Physical and Environmental Demands This position functions within a healthcare environment. The incumbent is responsible for adherence to all hospital and department-specific safety requirements, including but not limited to personal protective equipment, hand washing, sanitization, engineering controls, and any other hospital-wide safety precautions. Veteran Preference When applying for employment with Cook County Health, preference is given to honorably discharged Veterans who have served at least six months of continuous service. To receive Veteran Preference, appropriate discharge papers must be attached to the application or emailed resume/CV. Meet the minimum qualifications for the position. Identify yourself as a Veteran by answering yes to the "Are you a Military Veteran?" question on the application. Attach the most recent DD‑214, DD‑215, or NGB‑22. Coast Guard veterans must submit a certified copy from the Department of Transportation (before 9/11) or Department of Homeland Security (after 9/11). Discharge papers must list an Honorable Discharge Status. Non‑honorable discharges are not accepted. Alternatively, provide a valid State ID Card or Driver’s License identifying you as a veteran. Failure to provide required items will disqualify you from Veteran Preference. Veterans must provide applicable discharge papers or a state ID/driver’s license at interview. Benefits Package Medical, Dental, and Vision Coverage. Basic Term Life Insurance. Pension Plan and Deferred Compensation Program. Employee Assistance Program. Paid Holidays, Vacation, and Sick Time. Potential eligibility for the Public Service Loan Forgiveness Program (PSLF). Cook County Health is an Equal Opportunity Employer. #J-18808-Ljbffr