Intellectual Property Legal Assistant - Patent & Trademark Prosecution Required
Permanent Placements LLC, Chicago, IL, United States
A nationally respected law firm is seeking an experienced Intellectual Property Legal Assistant to support its Chicago-based IP practice. This role supports attorneys and paralegals in a fast-paced environment focused on patent and trademark prosecution.
This is an excellent opportunity for someone with strong IP experience who thrives in a detail-oriented, deadline-driven setting and enjoys managing high-volume workflows.
Work Structure
Primarily onsite in the Chicago office
Eligible to work from home one day per week after the first 90 days, based on team needs and manager approval
Key Responsibilities
Prepare, review, and process patent and trademark filings, applications, and renewals
Support patent and trademark prosecution workflows, including U.S. and foreign filings
Draft and proofread correspondence, transmittals, and related documentation
Monitor and manage docketing deadlines, ensuring timely filings and follow-up
Communicate with clients, outside counsel, and the U.S. Patent and Trademark Office
Maintain organized electronic and physical files in accordance with internal procedures
Track and process incoming and outgoing correspondence Assist with billing entries, time tracking, and invoice review as needed
Collaborate with attorneys and team members to ensure smooth workflow and timely completion of tasks
Qualifications
3+ years of experience supporting intellectual property, specifically patent and trademark prosecution
Strong knowledge of USPTO procedures, terminology, and deadlines
Experience with IP docketing systems and workflow management
Excellent organizational skills with the ability to manage multiple priorities and deadlines
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Proficiency with Microsoft Office, including Word, Outlook, and Excel
Ability to work collaboratively while maintaining ownership of responsibilities
Salary range: $75,000 – $97,000, depending on experience
Comprehensive benefits package including medical, dental, vision, 401(k), and PTO
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This is an excellent opportunity for someone with strong IP experience who thrives in a detail-oriented, deadline-driven setting and enjoys managing high-volume workflows.
Work Structure
Primarily onsite in the Chicago office
Eligible to work from home one day per week after the first 90 days, based on team needs and manager approval
Key Responsibilities
Prepare, review, and process patent and trademark filings, applications, and renewals
Support patent and trademark prosecution workflows, including U.S. and foreign filings
Draft and proofread correspondence, transmittals, and related documentation
Monitor and manage docketing deadlines, ensuring timely filings and follow-up
Communicate with clients, outside counsel, and the U.S. Patent and Trademark Office
Maintain organized electronic and physical files in accordance with internal procedures
Track and process incoming and outgoing correspondence Assist with billing entries, time tracking, and invoice review as needed
Collaborate with attorneys and team members to ensure smooth workflow and timely completion of tasks
Qualifications
3+ years of experience supporting intellectual property, specifically patent and trademark prosecution
Strong knowledge of USPTO procedures, terminology, and deadlines
Experience with IP docketing systems and workflow management
Excellent organizational skills with the ability to manage multiple priorities and deadlines
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Proficiency with Microsoft Office, including Word, Outlook, and Excel
Ability to work collaboratively while maintaining ownership of responsibilities
Salary range: $75,000 – $97,000, depending on experience
Comprehensive benefits package including medical, dental, vision, 401(k), and PTO
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