Assistant Property Manager (CRE)
Cushman & Wakefield, San Diego, CA, United States
Job Title
Assistant Property Manager (CRE)
Job Description Summary The Assistant Property Manager assists in all areas defined as part of the Sr. Assistant Property Manager job description, as well as performing property administration duties when no property administrator role is available. The Assistant Property Manager ensures a high level of professionalism and fosters positive relationships with tenants and clients.
Essential Functions and Responsibilities
Provide full administrative support, including phone support, typing, reports, filing, and distribution of correspondence; coordinate office supplies in absence of a property administrator
Assist in lease administration activities, including abstracting leases and keeping the database current
Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
Prepare and coordinate bid proposals and service contracts
Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client‑directed policies
Ensure invoices are processed in accounting with appropriate back‑up and according to established procedures
Coordinate tenant move‑ins and move‑outs, including furniture delivery and pick‑up
Oversee maintenance of work order and purchase order systems
Responsible for development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and tenant training meetings or programs; ensure tenant information in the database is current
Update and maintain office procedures in the Property Operation’s Procedure Manual under direction of manager
Ensure Certificates of Insurance for tenants and vendors are up to date
Oversee the processing of management and maintenance staff hours, expense reports, and check requests for review and approval
Ensure that above‑standard tenant bill‑back charges for electrical usage, after‑hours HVAC, and similar charges are processed promptly
Assist supervisor with aspects of annual budget preparation and monthly financial reports, and prepare bank deposits if processed at the on‑site management office
Lead regular inspections of properties with janitorial, landscape, and other service providers as directed by the manager
Participate in performance oversight of all service contractors who perform contract services
Key Competencies
Customer Service Focus
Organization skills
Time Management skills
Communication Proficiency (oral and written)
Initiative
Multi‑Tasking
Sense of Urgency
Important Education
High school diploma/GED equivalent; Bachelor’s Degree preferred
Important Experience
At least 1 year of real estate property management or related experience
Additional Eligibility Qualifications
Proficiency in Microsoft Office Suite
Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
Work Environment This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The employee is regularly required to travel outside between properties in varying weather conditions.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may need to travel from floor to floor, climb stairs, and travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time and regularly operate office machinery.
Other Duties This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Equal Opportunity Employer Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
Accommodation for Disabilities In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at
1-888-365-5406
or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.
Compensation Compensation for this position is $29.43 - $34.62 per hour.
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Job Description Summary The Assistant Property Manager assists in all areas defined as part of the Sr. Assistant Property Manager job description, as well as performing property administration duties when no property administrator role is available. The Assistant Property Manager ensures a high level of professionalism and fosters positive relationships with tenants and clients.
Essential Functions and Responsibilities
Provide full administrative support, including phone support, typing, reports, filing, and distribution of correspondence; coordinate office supplies in absence of a property administrator
Assist in lease administration activities, including abstracting leases and keeping the database current
Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
Prepare and coordinate bid proposals and service contracts
Obtain aging report for management and follow up on all delinquencies, utilizing C&W or client‑directed policies
Ensure invoices are processed in accounting with appropriate back‑up and according to established procedures
Coordinate tenant move‑ins and move‑outs, including furniture delivery and pick‑up
Oversee maintenance of work order and purchase order systems
Responsible for development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and tenant training meetings or programs; ensure tenant information in the database is current
Update and maintain office procedures in the Property Operation’s Procedure Manual under direction of manager
Ensure Certificates of Insurance for tenants and vendors are up to date
Oversee the processing of management and maintenance staff hours, expense reports, and check requests for review and approval
Ensure that above‑standard tenant bill‑back charges for electrical usage, after‑hours HVAC, and similar charges are processed promptly
Assist supervisor with aspects of annual budget preparation and monthly financial reports, and prepare bank deposits if processed at the on‑site management office
Lead regular inspections of properties with janitorial, landscape, and other service providers as directed by the manager
Participate in performance oversight of all service contractors who perform contract services
Key Competencies
Customer Service Focus
Organization skills
Time Management skills
Communication Proficiency (oral and written)
Initiative
Multi‑Tasking
Sense of Urgency
Important Education
High school diploma/GED equivalent; Bachelor’s Degree preferred
Important Experience
At least 1 year of real estate property management or related experience
Additional Eligibility Qualifications
Proficiency in Microsoft Office Suite
Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
Work Environment This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The employee is regularly required to travel outside between properties in varying weather conditions.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may need to travel from floor to floor, climb stairs, and travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time and regularly operate office machinery.
Other Duties This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Equal Opportunity Employer Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
Accommodation for Disabilities In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at
1-888-365-5406
or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.
Compensation Compensation for this position is $29.43 - $34.62 per hour.
#J-18808-Ljbffr