Human Resources Specialist
The Salvation Army USA Eastern Territory, Syracuse, NY, United States
The Human Resources Specialist will assist Hiring Managers with the overall hiring and on‑boarding process of newly hired and rehired employees for Syracuse Area Services. This position is considered a dual role: a recruiter responsible for the recruitment, hiring, and on‑boarding of new and rehired employees, and an HR specialist providing administrative support and project coordination for the Human Resources Manager. The work performed is highly confidential and must be held in high regard due to the nature of the tasks assigned.
Benefits
Paid Holiday's, Vacation Time & Personal Days
Sick Time = 1 sick day per month accrual and Attendance Bonus
Remitted Tuition Program with Syracuse University
Medical, Dental (includes orthodontia ryder), Vision Insurances, and Flexible Spending Account; insurance cost is less than a 12% contribution of payment by our employees
Pension Plan and Tax‑deferred annuity savings account
Forgiveness loan – The Salvation Army is considered a qualified organization for the Federal program
Long‑Term, Short‑Term Disability Programs and Life/Supplemental Insurances
On‑site Day Care and Pre‑K program with employee discount
“Free” Parking at our covered parking lot
Human Resources Responsibilities
Assist HR Manager with the processing of confidential documents, including complaints, investigations, performance evaluations, and progressive disciplines.
Update and maintain HR‑related documents, such as job descriptions and forms, to ensure efficient and effective processes.
Ensure compliance with related Federal and State labor laws, maintaining legal compliance and fostering a positive workplace culture.
Demonstrate a high degree of confidentiality while handling privacy‑protected materials required by law.
Establish, maintain, process, and update office files and/or other confidential documents.
Assist the Divisional Compensation and Benefits Department with the local coordination of the annual employee benefit enrollment period.
Support the Human Resources Manager and Leadership through the Annual Performance Evaluation Process.
Recruitment Responsibilities
Attract a diverse and qualified applicant pool by posting approved job openings to web sites, job boards, and social media sites.
Create advertisements for job openings.
Post and cancel job postings within TSA’s website utilizing ICIMS online applicant tracking system.
Screen candidates: review resumes, conduct initial phone screenings, and evaluate qualifications against job requirements for Administration positions.
Collaborate with department heads to understand their unique needs and develop effective recruitment strategies.
Ensure compliance with all internal and external hiring requirements.
Hiring Process
Serve as point of contact with Hiring Managers to receive and audit HR‑related documents for accuracy and compliance before submission to the Command Finance Committee (CFC) for approval using TSAMM.
Prepare and extend job offers to candidates approved for hire.
Act as point of contact for the receipt, processing, and results of new hire paperwork, background investigations, drug screens, and fingerprinting.
Responsible for the processing of background screenings of newly hired and rehired employees.
Establish, review, and audit personnel file documents to ensure completeness.
Create and submit personnel file documents to DHQ‑Human Resources for entry into UKG Pro and proper storage of personnel files.
On Boarding
Schedule, coordinate, and deliver new employee onboarding.
Provide the necessary required employee trainings during onboarding.
Meet with the new or rehired employee on their first day of employment to assist with new hire documents required to be completed.
Update, maintain, and recommend onboarding activities to assist with continued engagement and retention of employees.
Qualifications
BS Degree with 1–2 years of related experience
Human Resources Skill Set
Recruitment and Interviewing Skills
Knowledge and experience using HRIS systems
Knowledge of ICIMS recruiting software preferred; knowledge and experience with AA plan requirements and reporting
Knowledge of Federal and State Employment laws
Administrative Office Skill Set
Exceedingly well organized, efficient, and able to multi‑task
Possess a high level of professionalism, confidentiality, and cultural competence
Ability to communicate with all levels of Officers, Leadership, Employees, Customers, and Stakeholders
Excellent command of the English language, verbal and written form
Proficiency with grammar and proofreading
PC Skills
Intermediate to advanced level computer skills
MS Word, Excel, PowerPoint, Adobe Illustrator
Experience working with payroll processing and financial software is helpful
Requirements
BS Degree with 1–2 years of related experience
Valid NYS Driver License that will meet The Salvation Army's driving program
Equal Opportunity Employer The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law.
#J-18808-Ljbffr
Benefits
Paid Holiday's, Vacation Time & Personal Days
Sick Time = 1 sick day per month accrual and Attendance Bonus
Remitted Tuition Program with Syracuse University
Medical, Dental (includes orthodontia ryder), Vision Insurances, and Flexible Spending Account; insurance cost is less than a 12% contribution of payment by our employees
Pension Plan and Tax‑deferred annuity savings account
Forgiveness loan – The Salvation Army is considered a qualified organization for the Federal program
Long‑Term, Short‑Term Disability Programs and Life/Supplemental Insurances
On‑site Day Care and Pre‑K program with employee discount
“Free” Parking at our covered parking lot
Human Resources Responsibilities
Assist HR Manager with the processing of confidential documents, including complaints, investigations, performance evaluations, and progressive disciplines.
Update and maintain HR‑related documents, such as job descriptions and forms, to ensure efficient and effective processes.
Ensure compliance with related Federal and State labor laws, maintaining legal compliance and fostering a positive workplace culture.
Demonstrate a high degree of confidentiality while handling privacy‑protected materials required by law.
Establish, maintain, process, and update office files and/or other confidential documents.
Assist the Divisional Compensation and Benefits Department with the local coordination of the annual employee benefit enrollment period.
Support the Human Resources Manager and Leadership through the Annual Performance Evaluation Process.
Recruitment Responsibilities
Attract a diverse and qualified applicant pool by posting approved job openings to web sites, job boards, and social media sites.
Create advertisements for job openings.
Post and cancel job postings within TSA’s website utilizing ICIMS online applicant tracking system.
Screen candidates: review resumes, conduct initial phone screenings, and evaluate qualifications against job requirements for Administration positions.
Collaborate with department heads to understand their unique needs and develop effective recruitment strategies.
Ensure compliance with all internal and external hiring requirements.
Hiring Process
Serve as point of contact with Hiring Managers to receive and audit HR‑related documents for accuracy and compliance before submission to the Command Finance Committee (CFC) for approval using TSAMM.
Prepare and extend job offers to candidates approved for hire.
Act as point of contact for the receipt, processing, and results of new hire paperwork, background investigations, drug screens, and fingerprinting.
Responsible for the processing of background screenings of newly hired and rehired employees.
Establish, review, and audit personnel file documents to ensure completeness.
Create and submit personnel file documents to DHQ‑Human Resources for entry into UKG Pro and proper storage of personnel files.
On Boarding
Schedule, coordinate, and deliver new employee onboarding.
Provide the necessary required employee trainings during onboarding.
Meet with the new or rehired employee on their first day of employment to assist with new hire documents required to be completed.
Update, maintain, and recommend onboarding activities to assist with continued engagement and retention of employees.
Qualifications
BS Degree with 1–2 years of related experience
Human Resources Skill Set
Recruitment and Interviewing Skills
Knowledge and experience using HRIS systems
Knowledge of ICIMS recruiting software preferred; knowledge and experience with AA plan requirements and reporting
Knowledge of Federal and State Employment laws
Administrative Office Skill Set
Exceedingly well organized, efficient, and able to multi‑task
Possess a high level of professionalism, confidentiality, and cultural competence
Ability to communicate with all levels of Officers, Leadership, Employees, Customers, and Stakeholders
Excellent command of the English language, verbal and written form
Proficiency with grammar and proofreading
PC Skills
Intermediate to advanced level computer skills
MS Word, Excel, PowerPoint, Adobe Illustrator
Experience working with payroll processing and financial software is helpful
Requirements
BS Degree with 1–2 years of related experience
Valid NYS Driver License that will meet The Salvation Army's driving program
Equal Opportunity Employer The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law.
#J-18808-Ljbffr