Commercial Property Admin Assistant
Insight Global, Hillsboro, OR, United States
Title:
Property Administration Assistant
Duration:
3-5 month contract
Location:
Hillsboro, OR 97124
Must-Haves
At least three years of related administrative / office experience in property management or real estate
Proficiency in Microsoft Word, Excel and Outlook.
A proven record of providing excellent internal and external customer service.
A valid driver's license and reliable transportation (you will need to visit various properties from time to time).
Strong organizational skills and a detail orientation.
The ability to multitask and manage multiple activities and priorities.
Plusses
Experience with Yardi or similar property management software.
Day-to-Day As a Property Assistant you will provide diverse support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping. Your specific activities will include:
Supporting the planning, budgeting, and control of operating and capital expenditures.
Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
Scheduling and facilitating maintenance with vendors and customers.
Documenting and tracking all certificates of insurance from vendors and customers.
Maintaining accurate and pertinent information for vendors and customers.
Preparing correspondence to customers and vendors.
Establishing and maintaining effective working relationships with internal and external customers and vendors.
Maintaining all lease and property related files.
Answering and directing incoming calls.
Conducting site visits to check and stock clerical supplies, etc.
#J-18808-Ljbffr
Property Administration Assistant
Duration:
3-5 month contract
Location:
Hillsboro, OR 97124
Must-Haves
At least three years of related administrative / office experience in property management or real estate
Proficiency in Microsoft Word, Excel and Outlook.
A proven record of providing excellent internal and external customer service.
A valid driver's license and reliable transportation (you will need to visit various properties from time to time).
Strong organizational skills and a detail orientation.
The ability to multitask and manage multiple activities and priorities.
Plusses
Experience with Yardi or similar property management software.
Day-to-Day As a Property Assistant you will provide diverse support to a team that includes Real Estate Managers, Assistant Real Estate Managers and others. The role is essentially a combination of administrative support and bookkeeping. Your specific activities will include:
Supporting the planning, budgeting, and control of operating and capital expenditures.
Assisting in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
Assisting with accounts receivable and accounts payable, including collection of rent, accruals, payment of expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms and preparation of all related
Responding to customer requests and needs and coordinating with the Property Management Team to assist in resolving
Assisting in the selection and performance of vendor services, including preparation of requests for proposals and service
You'll also monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
Scheduling and facilitating maintenance with vendors and customers.
Documenting and tracking all certificates of insurance from vendors and customers.
Maintaining accurate and pertinent information for vendors and customers.
Preparing correspondence to customers and vendors.
Establishing and maintaining effective working relationships with internal and external customers and vendors.
Maintaining all lease and property related files.
Answering and directing incoming calls.
Conducting site visits to check and stock clerical supplies, etc.
#J-18808-Ljbffr