Executive Assistant - Executive Directors 2026-2027
Mesa Public Schools, Arizona City, AZ, United States
Employment Type
Full-time
Hourly Rate $22.00
Class/Calendar B23, 12 months
Benefits Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
Performance Pay Available annually
New Hire Experience 1% of the base hourly rate granted for each year of verified similar experience (within ten years) beyond the requirement, up to a ten-year maximum
New Hire Education 1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary Provides complex, confidential, and executive-level administrative support to district leadership, including oversight of the Teaching & Learning divisions and School Regions. This position serves as a trusted administrative partner to executive leaders and requires an understanding of PreK–12 academic systems, school operations, and districtwide initiatives. The role exercises a high degree of discretion, independent judgment, and anticipatory support to ensure efficient executive operations, effective communication, and alignment with district priorities.
Key Responsibilities Instructional & Academic Support
Support the coordination of districtwide instructional initiatives and school improvement efforts
Assist with the preparation, organization, and coordination of materials and reports in support of district academic programs, operational functions, and special initiatives
Maintain calendars and timelines related to district academic programs, operational priorities, and special initiatives
Executive & Strategic Support
Provide advanced and confidential administrative support to assigned executive district leadership
Anticipate administrative, communication, and logistical needs related to Governing Board meetings, cabinet work, executive leadership sessions, and district initiatives
Independently prepare, compose, and format executive-level correspondence, reports, agendas, presentations, and meeting minutes
Track executive action items, cross-departmental deliverables, and leadership commitments; proactively follow-up to ensure completion and alignment with executive direction
District, School & Stakeholder Coordination and Support
Serve as a primary liaison between executive leadership, principals, district departments, and external partners and families
Coordinate communication, logistics, and materials for leadership meetings, committees, and cross-functional teams
Support onboarding, communication, and information flow for new administrators and district leaders and between schools, departments, and external stakeholders
Receive, document, and synthesize parent, community, and stakeholder concerns for executive review
Gather relevant information, data, and documentation to support executive leaders in responding to complex or sensitive issues
Support executive leadership in de‑escalating concerns through clear, timely, and professional communication
Coordinate follow‑up communication and track resolution steps in alignment with executive direction
Data, Systems, & Documentation
Assist with the organization, tracking, and submission of academic data, reports, and compliance documentation
Maintain confidential digital and physical records related to instructional programs, school performance, personnel, payroll, attendance, and leadership initiatives
Use district systems to track budgets, grants, instructional resources, and program expenditures
Process documentation such as personnel actions, purchasing requests, travel requests, and related records
Support procurement and budget management activities by monitoring and tracking expenditures, processing purchasing documentation, and maintaining accurate financial records using district systems
Professional Discretion & Judgment
Exercise a high degree of discretion when handling sensitive academic, personnel, and district and school‑related matters
Independently prioritize work in alignment with district goals and leadership expectations
Synthesize information, data, and stakeholder concerns to support executive decision‑making and issue resolution
General Administrative Support
Coordinate schedules, meetings, travel arrangements, agendas, and logistical support
Respond to inquiries from staff, families, and the public by providing accurate information or appropriate direction
Attend meetings as assigned to gather and disseminate information
Assist with special projects and other related duties to support the efficient operation of the work unit
May require flexible scheduling to support executive meetings or district events, including occasional evenings or weekends
Maintain regular and on‑time attendance
Required Qualifications
High School education required
Three years of progressively responsible secretarial work
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Familiarity with district academic and school improvement processes
Experience supporting cabinet‑level or executive academic leadership
Experience preparing materials for Governing Board or executive leadership meetings
Demonstrated experience providing advanced, confidential administrative or executive‑level support
Knowledge of PreK–12 instructional systems, school operations, or district academic structures
Experience supporting senior leaders responsible for curriculum, instruction, assessment, school leadership, or district operations
Ability to manage competing priorities
Experience working with confidential student, staff, or school and district performance information
Strong attention to detail when handling instructional documents, Governing Board materials, and compliance‑related reporting
Strong organizational, analytical, and communication skills with the ability to prioritize, manage multiple tasks, and meet deadlines in a fast‑paced environment
Knowledge of district procurement processes, purchasing procedures, and budget management systems
Demonstrated proficiency with modern office productivity tools, including Google Suite, word processing, spreadsheets, email, and presentation software
Proven ability to quickly learn and effectively utilize district‑supported enterprise systems, cloud‑based platforms, and emerging AI technologies
Excellent written and verbal communication skills
Demonstrated ability to maintain strict confidentiality and professional discretion
Work Environment & Physical Requirements
Primarily works in an administrative office within the school district's central office or occasionally within a school building
Interacts with superintendents, school board members, principals, teachers, and sometimes the public or parents
Must handle multiple tasks at once, such as managing calendars, preparing reports, scheduling meetings, and taking minutes during board meetings
Works with sensitive information related to students, staff, and district operations
Heavy use of computers, phones, printers, and other office equipment; proficient with Microsoft Office, Google Workspace, and specialized school administration software (e.g., PowerSchool, Skyward)
May need to lift or move items such as office supplies, file boxes, or presentation materials (generally less than 25 lbs.)
Equal Opportunity Employer Statement Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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Hourly Rate $22.00
Class/Calendar B23, 12 months
Benefits Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
Performance Pay Available annually
New Hire Experience 1% of the base hourly rate granted for each year of verified similar experience (within ten years) beyond the requirement, up to a ten-year maximum
New Hire Education 1% of the base hourly rate awarded for an AA or higher degree if not required for the position
Job Summary Provides complex, confidential, and executive-level administrative support to district leadership, including oversight of the Teaching & Learning divisions and School Regions. This position serves as a trusted administrative partner to executive leaders and requires an understanding of PreK–12 academic systems, school operations, and districtwide initiatives. The role exercises a high degree of discretion, independent judgment, and anticipatory support to ensure efficient executive operations, effective communication, and alignment with district priorities.
Key Responsibilities Instructional & Academic Support
Support the coordination of districtwide instructional initiatives and school improvement efforts
Assist with the preparation, organization, and coordination of materials and reports in support of district academic programs, operational functions, and special initiatives
Maintain calendars and timelines related to district academic programs, operational priorities, and special initiatives
Executive & Strategic Support
Provide advanced and confidential administrative support to assigned executive district leadership
Anticipate administrative, communication, and logistical needs related to Governing Board meetings, cabinet work, executive leadership sessions, and district initiatives
Independently prepare, compose, and format executive-level correspondence, reports, agendas, presentations, and meeting minutes
Track executive action items, cross-departmental deliverables, and leadership commitments; proactively follow-up to ensure completion and alignment with executive direction
District, School & Stakeholder Coordination and Support
Serve as a primary liaison between executive leadership, principals, district departments, and external partners and families
Coordinate communication, logistics, and materials for leadership meetings, committees, and cross-functional teams
Support onboarding, communication, and information flow for new administrators and district leaders and between schools, departments, and external stakeholders
Receive, document, and synthesize parent, community, and stakeholder concerns for executive review
Gather relevant information, data, and documentation to support executive leaders in responding to complex or sensitive issues
Support executive leadership in de‑escalating concerns through clear, timely, and professional communication
Coordinate follow‑up communication and track resolution steps in alignment with executive direction
Data, Systems, & Documentation
Assist with the organization, tracking, and submission of academic data, reports, and compliance documentation
Maintain confidential digital and physical records related to instructional programs, school performance, personnel, payroll, attendance, and leadership initiatives
Use district systems to track budgets, grants, instructional resources, and program expenditures
Process documentation such as personnel actions, purchasing requests, travel requests, and related records
Support procurement and budget management activities by monitoring and tracking expenditures, processing purchasing documentation, and maintaining accurate financial records using district systems
Professional Discretion & Judgment
Exercise a high degree of discretion when handling sensitive academic, personnel, and district and school‑related matters
Independently prioritize work in alignment with district goals and leadership expectations
Synthesize information, data, and stakeholder concerns to support executive decision‑making and issue resolution
General Administrative Support
Coordinate schedules, meetings, travel arrangements, agendas, and logistical support
Respond to inquiries from staff, families, and the public by providing accurate information or appropriate direction
Attend meetings as assigned to gather and disseminate information
Assist with special projects and other related duties to support the efficient operation of the work unit
May require flexible scheduling to support executive meetings or district events, including occasional evenings or weekends
Maintain regular and on‑time attendance
Required Qualifications
High School education required
Three years of progressively responsible secretarial work
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Familiarity with district academic and school improvement processes
Experience supporting cabinet‑level or executive academic leadership
Experience preparing materials for Governing Board or executive leadership meetings
Demonstrated experience providing advanced, confidential administrative or executive‑level support
Knowledge of PreK–12 instructional systems, school operations, or district academic structures
Experience supporting senior leaders responsible for curriculum, instruction, assessment, school leadership, or district operations
Ability to manage competing priorities
Experience working with confidential student, staff, or school and district performance information
Strong attention to detail when handling instructional documents, Governing Board materials, and compliance‑related reporting
Strong organizational, analytical, and communication skills with the ability to prioritize, manage multiple tasks, and meet deadlines in a fast‑paced environment
Knowledge of district procurement processes, purchasing procedures, and budget management systems
Demonstrated proficiency with modern office productivity tools, including Google Suite, word processing, spreadsheets, email, and presentation software
Proven ability to quickly learn and effectively utilize district‑supported enterprise systems, cloud‑based platforms, and emerging AI technologies
Excellent written and verbal communication skills
Demonstrated ability to maintain strict confidentiality and professional discretion
Work Environment & Physical Requirements
Primarily works in an administrative office within the school district's central office or occasionally within a school building
Interacts with superintendents, school board members, principals, teachers, and sometimes the public or parents
Must handle multiple tasks at once, such as managing calendars, preparing reports, scheduling meetings, and taking minutes during board meetings
Works with sensitive information related to students, staff, and district operations
Heavy use of computers, phones, printers, and other office equipment; proficient with Microsoft Office, Google Workspace, and specialized school administration software (e.g., PowerSchool, Skyward)
May need to lift or move items such as office supplies, file boxes, or presentation materials (generally less than 25 lbs.)
Equal Opportunity Employer Statement Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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