Administrative Assistant IV - Assistant to Director of Staff Development - Board
Texas Department of Criminal Justice TX, Austin, TX, United States
Administrative Assistant IV - Assistant to Director of Staff Development - Board of Pardons and Paroles
Organization: BOARD OF PARDONS & PAROLE Primary Location: United States-Texas-AUSTIN Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Salary/Salary Range: $3,512.27 (RET 2.5% Less) Pay Basis: Monthly Hazardous duty/Longevity Pay: Longevity Pay Training Academy: No Work Site Visits: No Study Material: No Overtime Status: Non-exempt Job Posting: Apr 8, 2026, 5:00:00 AM Closing Date: Apr 18, 2026, 4:59:00 AM Job Summary
Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. Essential Functions
Participates in the planning and execution of administrative projects for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding technical program rules, regulations, policies, and procedures. Maintains filing, record keeping, and records management systems; tracks TLETS training, monitors certification dates, and notifies employees when recertification is due; and copies, codes, alphabetizes, files, and maintains library of reference materials, documents, and records. Coordinates work with departments of the agency; and provides liaison with Board staff and other agency officials. Answers and routes telephone calls; manages and maintains appointments, schedules, and travel arrangements; coordinates meetings, conferences, and seminars; and prepares related documentation. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. Minimum Qualifications
A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of applicable state and federal laws, rules, regulations, and statutes. 4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 7. Skill in administrative problem-solving techniques. 8. Skill to interpret and apply rules, regulations, policies, and procedures. 9. Skill to review technical data and prepare technical reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 12. Skill to prepare and maintain complex records and files in an automated system. 13. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 14. Skill in the electronic transmission of communications. 15. Skill to type 45 words per minute (with no more than 10 errors) preferred. Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Questions regarding this posting may be directed to: Leslie Enderton 14-HR/BPP 8610 Shoal Creek BLVD Austin, TX 787575 PH (512) 406-5462 EMAIL Leslie.Enderton@TDCJ.Texas.Gov Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office EEO Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
Organization: BOARD OF PARDONS & PAROLE Primary Location: United States-Texas-AUSTIN Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Salary/Salary Range: $3,512.27 (RET 2.5% Less) Pay Basis: Monthly Hazardous duty/Longevity Pay: Longevity Pay Training Academy: No Work Site Visits: No Study Material: No Overtime Status: Non-exempt Job Posting: Apr 8, 2026, 5:00:00 AM Closing Date: Apr 18, 2026, 4:59:00 AM Job Summary
Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. Essential Functions
Participates in the planning and execution of administrative projects for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding technical program rules, regulations, policies, and procedures. Maintains filing, record keeping, and records management systems; tracks TLETS training, monitors certification dates, and notifies employees when recertification is due; and copies, codes, alphabetizes, files, and maintains library of reference materials, documents, and records. Coordinates work with departments of the agency; and provides liaison with Board staff and other agency officials. Answers and routes telephone calls; manages and maintains appointments, schedules, and travel arrangements; coordinates meetings, conferences, and seminars; and prepares related documentation. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. Minimum Qualifications
A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of applicable state and federal laws, rules, regulations, and statutes. 4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 7. Skill in administrative problem-solving techniques. 8. Skill to interpret and apply rules, regulations, policies, and procedures. 9. Skill to review technical data and prepare technical reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 12. Skill to prepare and maintain complex records and files in an automated system. 13. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 14. Skill in the electronic transmission of communications. 15. Skill to type 45 words per minute (with no more than 10 errors) preferred. Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Questions regarding this posting may be directed to: Leslie Enderton 14-HR/BPP 8610 Shoal Creek BLVD Austin, TX 787575 PH (512) 406-5462 EMAIL Leslie.Enderton@TDCJ.Texas.Gov Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office EEO Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.