Administrative Assistant to Director of Field Services
Etowah High School, Canton, GA, United States
Clerical Position
Perform a variety of responsible clerical assignments requiring independent judgment in the recording, disposition, and maintenance of critical information or records. Knowledge and ability to manage complex work cycles and varied work procedures and practices is necessary. Work is usually performed without assistance and with a review of results only. The employee may be required to check the work of other clerical staff, assist with routine details and advise other employees on how to handle work problems. Successfully and independently, fulfill advanced secretarial/clerical duties and limited management responsibilities. Train colleagues as needed for successful department operation. Prepare correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor's attention. Review the need for purchases and/or other resources in order to prepare appropriate purchase orders; and monitor the quality of all supplies, services and equipment. Assist with development of departmental budget and tracking and reporting of expenses. Work cooperatively with employees/stakeholders of purchased goods and services to ensure decisions are sensitive to needs. Coordinate all accounting processes to ensure accurate financial processing; type correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor's attention. Examine, check and verify complex statistical and other reports for completeness and accuracy of computation; determine conformity to established requirements, and personally follow up on the more complicated discrepancies. Answer telephone, screen callers and refer to appropriate person; greet visitors, ascertain nature of business and direct visitors to appropriate person. Able to work in a fast-paced environment. Handle multiple tasks at any given time. Exercise a significant amount of authority to complete assigned duties with minimal review by the administrator. Arrange meetings, conferences and trips for administrators. Maintain data, records, statistics and other information, and prepare reports, as required. Assist in maintaining efficient office operations by providing clerical relief whenever and wherever needed. Interact effectively with the general public, staff, students, teachers, parents and administrators, using tact and good judgment. Operate standard office equipment such as word processor, copier, etc., as well as equipment developed from future technology, as required by the job. Duplicate, collate, and disseminate written materials to schools and appropriate personnel. Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position. Follow work scheduling and attendance requirements in a regular, predictable and punctual manner. Participate in required training programs to increase skills and proficiency related to the assignment. Review current documents, literature and technical source information related to job responsibilities. Ensure adherence to good safety procedures. Follow federal and state laws, as well as School Board policies. Perform other duties as assigned. Supports the Technology Field Services Department within the scope of a general Administrative Assistant role. Requires experience with Destiny Inventory for asset tracking and management. Requires experience with Munis for purchasing and financial processes. Requires experience with Incident IQ for service requests and ticket management. Demonstrates ability to support day-to-day operations using key district technology systems.
Perform a variety of responsible clerical assignments requiring independent judgment in the recording, disposition, and maintenance of critical information or records. Knowledge and ability to manage complex work cycles and varied work procedures and practices is necessary. Work is usually performed without assistance and with a review of results only. The employee may be required to check the work of other clerical staff, assist with routine details and advise other employees on how to handle work problems. Successfully and independently, fulfill advanced secretarial/clerical duties and limited management responsibilities. Train colleagues as needed for successful department operation. Prepare correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor's attention. Review the need for purchases and/or other resources in order to prepare appropriate purchase orders; and monitor the quality of all supplies, services and equipment. Assist with development of departmental budget and tracking and reporting of expenses. Work cooperatively with employees/stakeholders of purchased goods and services to ensure decisions are sensitive to needs. Coordinate all accounting processes to ensure accurate financial processing; type correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor's attention. Examine, check and verify complex statistical and other reports for completeness and accuracy of computation; determine conformity to established requirements, and personally follow up on the more complicated discrepancies. Answer telephone, screen callers and refer to appropriate person; greet visitors, ascertain nature of business and direct visitors to appropriate person. Able to work in a fast-paced environment. Handle multiple tasks at any given time. Exercise a significant amount of authority to complete assigned duties with minimal review by the administrator. Arrange meetings, conferences and trips for administrators. Maintain data, records, statistics and other information, and prepare reports, as required. Assist in maintaining efficient office operations by providing clerical relief whenever and wherever needed. Interact effectively with the general public, staff, students, teachers, parents and administrators, using tact and good judgment. Operate standard office equipment such as word processor, copier, etc., as well as equipment developed from future technology, as required by the job. Duplicate, collate, and disseminate written materials to schools and appropriate personnel. Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position. Follow work scheduling and attendance requirements in a regular, predictable and punctual manner. Participate in required training programs to increase skills and proficiency related to the assignment. Review current documents, literature and technical source information related to job responsibilities. Ensure adherence to good safety procedures. Follow federal and state laws, as well as School Board policies. Perform other duties as assigned. Supports the Technology Field Services Department within the scope of a general Administrative Assistant role. Requires experience with Destiny Inventory for asset tracking and management. Requires experience with Munis for purchasing and financial processes. Requires experience with Incident IQ for service requests and ticket management. Demonstrates ability to support day-to-day operations using key district technology systems.