HR Assistant -Healthcare Entry Level
Link Jobs, Sandy Springs, GA, United States
Overview
JOB DESCRIPTION
JOB TITLE
Human Resources Assistant
REPORTS TO
Director or Human Resources Manager
FLSA STATUS
Non-Exempt
Job Summary JOB SUMMARY
The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment in accordance with company policies and procedures; State and Federal law; and the rules and regulations of individual reimbursement programs.
Qualifications JOB QUALIFICATIONS
The Human Resources Assistant must possess the following qualifications:
Associate’s degree and / or 1-2 years experience in a related field.
*Preference will be given to applicants with medical / clinical / healthcare experience
Requirements
Have the ability to communicate both verbally and in writing.
Provide positive work and personal references.
Submit to and receive satisfactory results of a criminal background check.
Have reliable transportation.
Be eligible to work in the U.S.
Possess a caring and understanding attitude toward individuals who are elderly, disabled, or frail.
Be flexible and tolerant of varied lifestyles and cultures.
Be able to work under supervision and independently as the need dictates.
Have the ability to manage multiple responsibilities simultaneously, often under pressure, and be flexible to changes in priorities.
Have excellent customer service skills.
Be proficient in Microsoft Office systems such as Word, Excel, Outlook, and Power Point.
Have the ability to handle sensitive and confidential information appropriately.
Possess attention to detail and strong organizational skills.
Be able to think creatively in order to develop strategies for completing work.
Physical Demands & Work Environment PHYSICAL DEMANDS
The Human Resource Assistant must have the ability to stand and work or have mobility through mechanical assistance. Must be able to lift and carry items weighing up to 20 pounds. This is primarily a sedentary position which requires stooping, bending, reaching, hearing, and vision in order to operate office equipment such as a phone, computer, copy machine, and facsimile.
WORK LOCATION & ENVIRONMENT
Home-like and office settings with varying degrees of background noise. Light and ventilation as found in a typical home or office setting. Smoking areas are designated at work locations. Hazards may exist if the employee fails to use proper body mechanics.
Duties and Responsibilities The essential functions of the Human Resource Assistant job are:
EMPLOYEE RELATIONS
Work with department supervisors to ensure positive relations with their subordinates
Inform employees and supervisors of needed employment requirements including: evaluations, Tb testing, and continuing education
Attend employee counseling sessions as needed to ensure proper documentation is provided to the employee.
TRAINING & DEVELOPMENT
Facilitate new hire orientation
Assist with the facilitation of the semi-annual inservice training sessions for all field staff, and ensure that they all receive the minimum number of required hours for their position
Ensure all clinical staff receive updated CPR training as needed
RECRUITMENT & RETENTION
Assist the HR Department with the procurement of qualified candidates to fill open positions throughout the company
Attend job fairs as needed
Place help wanted advertisements as needed
Assist with other recruitment efforts as required
EMPLOYEE REQUIREMENTS
Maintain an accurate list of current MedSide employees
Ensure that employees maintain their employment requirements as required for their position and mandated by MedSide’s policies and procedures; State and Federal law; and the rules and regulations of individual reimbursement programs
Provide a list of employees to the department supervisors weekly of all employees who need to update requirements
ADMINISTRATIVE SUPPORT
Enter new employees into the MedSide database
Update employee demographics in the database as needed
Assemble new employee files and maintaining existing employee files
Remove terminated employees from the MedSide database’s active list
SAFETY & RISK MANAGEMENT
Maintain a safe/clean environment
Set a good example for others by own self-discipline and behavior
Report observations of risk/liability and actions taken to appropriate person(s)
Verbalize understanding that proactive interventions are preferred to reactive interventions whenever possible
Follow established policies on health, safety, and security
Report circumstances or situations that present possible health hazards/risks
Verbalize clear understanding of Emergency Response Plans
OTHER
Serve as a Resource
Maintains working knowledge of state licensure rules, accrediting body standards, program requirements for all programs served by MedSide, agency standards of care and service, regulations related to programs and services provided by MedSide
Maintains working knowledge of MedSide’s administrative and clinical policies, procedures, and protocols
Responsible for Actions
Dependable, accepts responsibility for attendance and punctuality
Works when scheduled
Observes policies regarding scheduling and time-off
Flexible, adjusts workload to accommodate changes in priorities and workload
Demonstrates accountability and responsibility for job-related behaviors and actions
Demonstrate Professionalism
Presents a neat, clean appearance and dresses appropriately for the job
Effectively utilizes time
Handles information in a confidential manner
Cooperates and is willing to assist others, accepts direction
Seeks assistance as needed
Understands limits of role
Demonstrates critical thinking skills
Demonstrates behaviors which effectively enhance public perception of service delivery
Contributes effectively to the overall efficient and ethical operations of MedSide
Regularly participates in and contributes to group meetings and discussions
Supports the standards, philosophies, ethical principles, and behaviors expected and established by MedSide
Interacts collaboratively with peers, subordinates, supervisory personnel, and customers
Follow Policies and Procedures
Reports significant/major incidents or accidents
Performs work according to the code of ethics, regulations, policies, and guidelines
Cooperates in external/internal investigations as requested
Does not engage in activities other than official business during working hours
This job description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonably related duties as assigned by the immediate supervisor.
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JOB TITLE
Human Resources Assistant
REPORTS TO
Director or Human Resources Manager
FLSA STATUS
Non-Exempt
Job Summary JOB SUMMARY
The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The HR assistant carries out responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organization development, executive administration, and employment in accordance with company policies and procedures; State and Federal law; and the rules and regulations of individual reimbursement programs.
Qualifications JOB QUALIFICATIONS
The Human Resources Assistant must possess the following qualifications:
Associate’s degree and / or 1-2 years experience in a related field.
*Preference will be given to applicants with medical / clinical / healthcare experience
Requirements
Have the ability to communicate both verbally and in writing.
Provide positive work and personal references.
Submit to and receive satisfactory results of a criminal background check.
Have reliable transportation.
Be eligible to work in the U.S.
Possess a caring and understanding attitude toward individuals who are elderly, disabled, or frail.
Be flexible and tolerant of varied lifestyles and cultures.
Be able to work under supervision and independently as the need dictates.
Have the ability to manage multiple responsibilities simultaneously, often under pressure, and be flexible to changes in priorities.
Have excellent customer service skills.
Be proficient in Microsoft Office systems such as Word, Excel, Outlook, and Power Point.
Have the ability to handle sensitive and confidential information appropriately.
Possess attention to detail and strong organizational skills.
Be able to think creatively in order to develop strategies for completing work.
Physical Demands & Work Environment PHYSICAL DEMANDS
The Human Resource Assistant must have the ability to stand and work or have mobility through mechanical assistance. Must be able to lift and carry items weighing up to 20 pounds. This is primarily a sedentary position which requires stooping, bending, reaching, hearing, and vision in order to operate office equipment such as a phone, computer, copy machine, and facsimile.
WORK LOCATION & ENVIRONMENT
Home-like and office settings with varying degrees of background noise. Light and ventilation as found in a typical home or office setting. Smoking areas are designated at work locations. Hazards may exist if the employee fails to use proper body mechanics.
Duties and Responsibilities The essential functions of the Human Resource Assistant job are:
EMPLOYEE RELATIONS
Work with department supervisors to ensure positive relations with their subordinates
Inform employees and supervisors of needed employment requirements including: evaluations, Tb testing, and continuing education
Attend employee counseling sessions as needed to ensure proper documentation is provided to the employee.
TRAINING & DEVELOPMENT
Facilitate new hire orientation
Assist with the facilitation of the semi-annual inservice training sessions for all field staff, and ensure that they all receive the minimum number of required hours for their position
Ensure all clinical staff receive updated CPR training as needed
RECRUITMENT & RETENTION
Assist the HR Department with the procurement of qualified candidates to fill open positions throughout the company
Attend job fairs as needed
Place help wanted advertisements as needed
Assist with other recruitment efforts as required
EMPLOYEE REQUIREMENTS
Maintain an accurate list of current MedSide employees
Ensure that employees maintain their employment requirements as required for their position and mandated by MedSide’s policies and procedures; State and Federal law; and the rules and regulations of individual reimbursement programs
Provide a list of employees to the department supervisors weekly of all employees who need to update requirements
ADMINISTRATIVE SUPPORT
Enter new employees into the MedSide database
Update employee demographics in the database as needed
Assemble new employee files and maintaining existing employee files
Remove terminated employees from the MedSide database’s active list
SAFETY & RISK MANAGEMENT
Maintain a safe/clean environment
Set a good example for others by own self-discipline and behavior
Report observations of risk/liability and actions taken to appropriate person(s)
Verbalize understanding that proactive interventions are preferred to reactive interventions whenever possible
Follow established policies on health, safety, and security
Report circumstances or situations that present possible health hazards/risks
Verbalize clear understanding of Emergency Response Plans
OTHER
Serve as a Resource
Maintains working knowledge of state licensure rules, accrediting body standards, program requirements for all programs served by MedSide, agency standards of care and service, regulations related to programs and services provided by MedSide
Maintains working knowledge of MedSide’s administrative and clinical policies, procedures, and protocols
Responsible for Actions
Dependable, accepts responsibility for attendance and punctuality
Works when scheduled
Observes policies regarding scheduling and time-off
Flexible, adjusts workload to accommodate changes in priorities and workload
Demonstrates accountability and responsibility for job-related behaviors and actions
Demonstrate Professionalism
Presents a neat, clean appearance and dresses appropriately for the job
Effectively utilizes time
Handles information in a confidential manner
Cooperates and is willing to assist others, accepts direction
Seeks assistance as needed
Understands limits of role
Demonstrates critical thinking skills
Demonstrates behaviors which effectively enhance public perception of service delivery
Contributes effectively to the overall efficient and ethical operations of MedSide
Regularly participates in and contributes to group meetings and discussions
Supports the standards, philosophies, ethical principles, and behaviors expected and established by MedSide
Interacts collaboratively with peers, subordinates, supervisory personnel, and customers
Follow Policies and Procedures
Reports significant/major incidents or accidents
Performs work according to the code of ethics, regulations, policies, and guidelines
Cooperates in external/internal investigations as requested
Does not engage in activities other than official business during working hours
This job description is not intended to be all inclusive. Therefore, the employee may be requested to perform other reasonably related duties as assigned by the immediate supervisor.
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