Commercial Real Estate Administrative Assistant Industrial Brokerage
SVN | Wood Properties, Knoxville, TN, United States
Overview
SVN | Wood Properties is a commercial real estate brokerage and property management firm specializing in industrial, retail, and office properties throughout East Tennessee. Our team works with property owners, investors, and businesses to lease, purchase, and manage commercial real estate.
We are looking for a highly organized
Administrative Assistant
to support our Industrial Brokerage Team. This role plays an important part in keeping transactions, marketing efforts, and internal operations running smoothly. This position is ideal for someone who enjoys organization, coordination, and working behind the scenes to help a team succeed.
Location:
Knoxville, TN
Schedule:
Full-Time
Compensation:
Monday–Friday $45,000–$55,000 annually (based on experience)
Position Overview The Commercial Real Estate Administrative Assistant provides operational and transaction support to the Industrial brokerage team. This role assists with listing preparation, marketing coordination, transaction documentation, scheduling, and internal data management throughout the commercial real estate deal process. The ideal candidate is organized, detail-oriented, and comfortable managing multiple tasks while supporting a fast-paced brokerage environment.
Key Responsibilities
Transaction & Deal Coordination
Assist with preparing purchase and sale agreements, leases, and amendments
Track transaction deadlines including due diligence periods and earnest money deposits
Coordinate inspections, environmental reports, surveys, and appraisals
Maintain organized transaction records and internal deal files
Assist with closing coordination and transaction documentation
Administrative & Team Support
Schedule property tours, meetings, and client appointments
Coordinate with buyers, tenants, sellers, landlords, and title companies
Maintain CRM databases and property ownership records
Enter new leads, contacts, and comparable sales information into internal systems
Organize files and maintain documentation in Google Drive and internal platforms
Marketing & Listing Support
Assist with launching new property listings
Prepare marketing materials and listing packages
Support email marketing campaigns and online property marketing platforms
Help maintain listing information and property marketing content
Additional Team Support
Track team expenses and assist with commission processing
Coordinate travel, meetings, and team events when needed
Support internal reporting and compliance tracking
Qualifications
1–3 years of administrative, office, or transaction coordination experience preferred
Interest in commercial real estate, business, or brokerage operations is a plus
Strong organizational and time management skills
Ability to manage multiple tasks and deadlines
Strong written and verbal communication skills
Proficiency with Google Workspace or similar office software
Experience with CRM systems or databases is helpful but not required
Recent graduates with strong organizational and administrative skills are encouraged to apply
Benefits:
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development
Equal Opportunity Employer SVN | Wood Properties is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.
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We are looking for a highly organized
Administrative Assistant
to support our Industrial Brokerage Team. This role plays an important part in keeping transactions, marketing efforts, and internal operations running smoothly. This position is ideal for someone who enjoys organization, coordination, and working behind the scenes to help a team succeed.
Location:
Knoxville, TN
Schedule:
Full-Time
Compensation:
Monday–Friday $45,000–$55,000 annually (based on experience)
Position Overview The Commercial Real Estate Administrative Assistant provides operational and transaction support to the Industrial brokerage team. This role assists with listing preparation, marketing coordination, transaction documentation, scheduling, and internal data management throughout the commercial real estate deal process. The ideal candidate is organized, detail-oriented, and comfortable managing multiple tasks while supporting a fast-paced brokerage environment.
Key Responsibilities
Transaction & Deal Coordination
Assist with preparing purchase and sale agreements, leases, and amendments
Track transaction deadlines including due diligence periods and earnest money deposits
Coordinate inspections, environmental reports, surveys, and appraisals
Maintain organized transaction records and internal deal files
Assist with closing coordination and transaction documentation
Administrative & Team Support
Schedule property tours, meetings, and client appointments
Coordinate with buyers, tenants, sellers, landlords, and title companies
Maintain CRM databases and property ownership records
Enter new leads, contacts, and comparable sales information into internal systems
Organize files and maintain documentation in Google Drive and internal platforms
Marketing & Listing Support
Assist with launching new property listings
Prepare marketing materials and listing packages
Support email marketing campaigns and online property marketing platforms
Help maintain listing information and property marketing content
Additional Team Support
Track team expenses and assist with commission processing
Coordinate travel, meetings, and team events when needed
Support internal reporting and compliance tracking
Qualifications
1–3 years of administrative, office, or transaction coordination experience preferred
Interest in commercial real estate, business, or brokerage operations is a plus
Strong organizational and time management skills
Ability to manage multiple tasks and deadlines
Strong written and verbal communication skills
Proficiency with Google Workspace or similar office software
Experience with CRM systems or databases is helpful but not required
Recent graduates with strong organizational and administrative skills are encouraged to apply
Benefits:
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development
Equal Opportunity Employer SVN | Wood Properties is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.
#J-18808-Ljbffr