Marketing & Event Coordinator
ivision, Atlanta, GA, United States
Events & Marketing Coordinator
Department: Marketing
Reports To: Director of Marketing
Location: Atlanta, GA (Hybrid; onsite for events)
Role Overview The Events & Experiences Coordinator supports ivision’s marketing organization by planning and executing high-quality client, partner, and employee events that strengthen relationships and reinforce the ivision brand. Reporting to the Director of Marketing, this role plays a critical executional role in delivering seamless, professional event experiences across ivision’s event portfolio.
This position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable, and comfortable owning logistics while collaborating closely with marketing leadership, internal teams, vendors, and external partners.
Key Responsibilities Client, Partner & External Events
Coordinate and execute marketing-led events including client meetings, hosted dinners, conferences, sponsorships, networking events, and company-sponsored experiences
Support events involving executive leadership by preparing agendas, timelines, run-of-show documents, and briefing materials
Ensure a polished, high-touch experience for clients, partners, executives, and guests
Assist with conference logistics such as registrations, booth materials, signage, shipping, and on-site coordination
Internal & Employee Events
Plan and execute internal events including town halls, leadership meetings, team offsites, training sessions, and company celebrations
Partner with marketing leadership to align events with broader marketing and internal communication goals
Coordinate calendars, invitations, and communications using Microsoft Outlook and Teams
Planning, Logistics & Operations
Manage end-to-end event logistics including venues, vendors, contracts, catering, A/V, travel coordination, registration, and on-site execution
Track budgets, timelines, and vendor details using Excel and Microsoft Office tools
Support swag management, gifting, inventory coordination, and event materials
Maintain event documentation, templates, timelines, and shared files within Microsoft Teams and Office environments
Professional Standards & Collaboration
Represent ivision professionally with internal stakeholders, executives, clients, and external partners
Exercise sound judgment when working with sensitive information related to events, clients, and leadership participation
Collaborate cross-functionally with marketing, sales, operations, and partners to ensure smooth execution
Flexibility to support occasional domestic travel and work outside standard business hours as needed for events
Qualifications
2–5 years of experience coordinating corporate events, marketing events, hospitality, or experiential programs
Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Professional presence and comfort working with senior leaders, clients, and external partners
Preferred Qualifications
Experience supporting B2B marketing events, conferences, or sponsorships
Experience with virtual and hybrid events
Familiarity with vendor coordination, contracts, and budget tracking
Interest in growing into expanded event ownership or future Events Manager responsibilities
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Department: Marketing
Reports To: Director of Marketing
Location: Atlanta, GA (Hybrid; onsite for events)
Role Overview The Events & Experiences Coordinator supports ivision’s marketing organization by planning and executing high-quality client, partner, and employee events that strengthen relationships and reinforce the ivision brand. Reporting to the Director of Marketing, this role plays a critical executional role in delivering seamless, professional event experiences across ivision’s event portfolio.
This position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable, and comfortable owning logistics while collaborating closely with marketing leadership, internal teams, vendors, and external partners.
Key Responsibilities Client, Partner & External Events
Coordinate and execute marketing-led events including client meetings, hosted dinners, conferences, sponsorships, networking events, and company-sponsored experiences
Support events involving executive leadership by preparing agendas, timelines, run-of-show documents, and briefing materials
Ensure a polished, high-touch experience for clients, partners, executives, and guests
Assist with conference logistics such as registrations, booth materials, signage, shipping, and on-site coordination
Internal & Employee Events
Plan and execute internal events including town halls, leadership meetings, team offsites, training sessions, and company celebrations
Partner with marketing leadership to align events with broader marketing and internal communication goals
Coordinate calendars, invitations, and communications using Microsoft Outlook and Teams
Planning, Logistics & Operations
Manage end-to-end event logistics including venues, vendors, contracts, catering, A/V, travel coordination, registration, and on-site execution
Track budgets, timelines, and vendor details using Excel and Microsoft Office tools
Support swag management, gifting, inventory coordination, and event materials
Maintain event documentation, templates, timelines, and shared files within Microsoft Teams and Office environments
Professional Standards & Collaboration
Represent ivision professionally with internal stakeholders, executives, clients, and external partners
Exercise sound judgment when working with sensitive information related to events, clients, and leadership participation
Collaborate cross-functionally with marketing, sales, operations, and partners to ensure smooth execution
Flexibility to support occasional domestic travel and work outside standard business hours as needed for events
Qualifications
2–5 years of experience coordinating corporate events, marketing events, hospitality, or experiential programs
Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Professional presence and comfort working with senior leaders, clients, and external partners
Preferred Qualifications
Experience supporting B2B marketing events, conferences, or sponsorships
Experience with virtual and hybrid events
Familiarity with vendor coordination, contracts, and budget tracking
Interest in growing into expanded event ownership or future Events Manager responsibilities
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