Marketing & Event Coordinator

Events & Marketing Coordinator Department: Marketing Reports To: Director of Marketing Location: Atlanta, GA (Hybrid; onsite for events) Role Overview The Events & Experiences Coordinator supports ivision’s marketing organization by planning and executing high-quality client, partner, and employee events that strengthen relationships and reinforce the ivision brand. Reporting to the Director of Marketing, this role plays a critical executional role in delivering seamless, professional event experiences across ivision’s event portfolio. This position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable, and comfortable owning logistics while collaborating closely with marketing leadership, internal teams, vendors, and external partners. Key Responsibilities Client, Partner & External Events Coordinate and execute marketing-led events including client meetings, hosted dinners, conferences, sponsorships, networking events, and company-sponsored experiences Support events involving executive leadership by preparing agendas, timelines, run-of-show documents, and briefing materials Ensure a polished, high-touch experience for clients, partners, executives, and guests Assist with conference logistics such as registrations, booth materials, signage, shipping, and on-site coordination Internal & Employee Events Plan and execute internal events including town halls, leadership meetings, team offsites, training sessions, and company celebrations Partner with marketing leadership to align events with broader marketing and internal communication goals Coordinate calendars, invitations, and communications using Microsoft Outlook and Teams Planning, Logistics & Operations Manage end-to-end event logistics including venues, vendors, contracts, catering, A/V, travel coordination, registration, and on-site execution Track budgets, timelines, and vendor details using Excel and Microsoft Office tools Support swag management, gifting, inventory coordination, and event materials Maintain event documentation, templates, timelines, and shared files within Microsoft Teams and Office environments Professional Standards & Collaboration Represent ivision professionally with internal stakeholders, executives, clients, and external partners Exercise sound judgment when working with sensitive information related to events, clients, and leadership participation Collaborate cross-functionally with marketing, sales, operations, and partners to ensure smooth execution Flexibility to support occasional domestic travel and work outside standard business hours as needed for events Qualifications 2–5 years of experience coordinating corporate events, marketing events, hospitality, or experiential programs Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams Exceptional organizational skills and attention to detail Strong written and verbal communication skills Ability to manage multiple priorities and deadlines in a fast-paced environment Professional presence and comfort working with senior leaders, clients, and external partners Preferred Qualifications Experience supporting B2B marketing events, conferences, or sponsorships Experience with virtual and hybrid events Familiarity with vendor coordination, contracts, and budget tracking Interest in growing into expanded event ownership or future Events Manager responsibilities #J-18808-Ljbffr