Meetings and Communications Specialist - Office and Administrative Specialist In
Minnesota Department of Employment and Economic Development, Saint Paul, MN, United States
Overview
Working Title: Meetings and Communications Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Department of Employment and Economic Development
Location: St. Paul (Telework Eligible: Yes, may be eligible for some telework)
Job ID: 93068
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: This vacancy is open for bids and all qualified job seekers simultaneously.
Date Posted: 04/07/2026
Closing Date: 04/13/2026
Division/Unit: Governor's Workforce Development Board
Work Shift/Hours: Day Shift, 8:00AM - 4:30PM
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 hourly; $43,346 - $57,482 annually
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Responsibilities The Meetings and Communications Specialist provides essential administrative, logistical, and communications support for the Governor’s Workforce Development Board (GWDB), Interagency Workforce Alignment (IWA), and the Office of Public Service (OPS). This position:
Coordinates meeting and event scheduling, supports in-person and virtual meeting operations, and prepares and distributes accessible meeting materials.
Manages official rosters and communications and ensures compliance with Minnesota’s Open Meeting Law and accessibility standards.
Works closely with internal DEED partners, external stakeholders, board and committee members, and the public to support smooth, professional, and timely execution of meetings and daily operations.
Demonstrates strong organizational skills, attention to detail, confidentiality, and the ability to support leadership and manage multiple priorities in a fast-paced environment.
Minimum Qualifications Please ensure that your resume clearly describes your experience in the areas listed and includes beginning and ending month/year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each minimum qualification will be considered.
Skill in database management to develop and maintain databases and calendars for staff.
Knowledge of communications to follow detailed instructions and explain complex processes to customers.
Knowledge of communications to share information with stakeholders and colleagues.
Skill in word processing (e.g., Microsoft Word) to type and format letters, memos, reports, and meeting minutes.
Skill in data entry to maintain accurate records and reports.
Skill in using spreadsheet applications (e.g., Microsoft Excel or Google Sheets) to enter, compile, store, and retrieve data.
Preferred Qualifications
Experience coordinating meetings or events, including logistics, room setup, AV/virtual platform support, or material preparation.
Experience preparing documents that meet accessibility standards (e.g., WCAG or Minnesota Accessibility Standards).
Experience working in environments with Open Meeting Law posting and documentation requirements.
Experience managing shared calendars and board/committee rosters in government, nonprofit, or complex stakeholder environments.
Experience collaborating with diverse internal and external partners (state agencies, elected officials, community organizations, employers, Tribal Nations, public stakeholders).
Experience troubleshooting technical issues related to virtual meetings, AV equipment, or livestream support.
Commitment to cultural responsiveness and working effectively with people from diverse backgrounds.
Additional Requirements A job offer is contingent upon successfully passing a background check, which may include Criminal Background Check, Employment Records Check (current/former State employees), Employment Reference Check, Conflict of Interest Review, and Driver’s License and Records Check. The Minnesota Department of Employment and Economic Development will not sponsor work visas. All applicants must be legally authorized to work in the U.S.
How To Apply Select “Apply for Job” at the top of this page. For questions about applying, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. For more information about the application process, visit http://www.mn.gov/careers.
Connect 700 Program To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.
Veterans To be considered with Veteran's Status, indicate this on your application and submit a copy of your DD-214 and other required documentation by the closing date. RSV and Disabled Veteran provisions may apply by law.
Current State Employees
Please apply via Self Service. If eligible for bidding or expression of interest, this vacancy will be open for bids/expression of interest and current DEED employees in the same classification, eligible and who apply within seven days, will be considered prior to other methods.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits. Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF; Diabetes care; Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborns or newly adopted children
Pension plan and employer-paid life insurance
Disability insurance and tax-free accounts for health and dependent care
Resources supporting well-being and work-life balance
Equal Opportunity Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, sex, gender identity/expression, marital status, age, sexual orientation, disability, veteran status, or other protected status. Applicants with disabilities may request accommodations by contacting Careers Help Desk.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to applicants. If you need assistance searching or applying for jobs, contact the Careers Help Desk or the listed contacts. The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer.
#J-18808-Ljbffr
Job ID: 93068
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: This vacancy is open for bids and all qualified job seekers simultaneously.
Date Posted: 04/07/2026
Closing Date: 04/13/2026
Division/Unit: Governor's Workforce Development Board
Work Shift/Hours: Day Shift, 8:00AM - 4:30PM
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $20.76 - $27.53 hourly; $43,346 - $57,482 annually
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Responsibilities The Meetings and Communications Specialist provides essential administrative, logistical, and communications support for the Governor’s Workforce Development Board (GWDB), Interagency Workforce Alignment (IWA), and the Office of Public Service (OPS). This position:
Coordinates meeting and event scheduling, supports in-person and virtual meeting operations, and prepares and distributes accessible meeting materials.
Manages official rosters and communications and ensures compliance with Minnesota’s Open Meeting Law and accessibility standards.
Works closely with internal DEED partners, external stakeholders, board and committee members, and the public to support smooth, professional, and timely execution of meetings and daily operations.
Demonstrates strong organizational skills, attention to detail, confidentiality, and the ability to support leadership and manage multiple priorities in a fast-paced environment.
Minimum Qualifications Please ensure that your resume clearly describes your experience in the areas listed and includes beginning and ending month/year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each minimum qualification will be considered.
Skill in database management to develop and maintain databases and calendars for staff.
Knowledge of communications to follow detailed instructions and explain complex processes to customers.
Knowledge of communications to share information with stakeholders and colleagues.
Skill in word processing (e.g., Microsoft Word) to type and format letters, memos, reports, and meeting minutes.
Skill in data entry to maintain accurate records and reports.
Skill in using spreadsheet applications (e.g., Microsoft Excel or Google Sheets) to enter, compile, store, and retrieve data.
Preferred Qualifications
Experience coordinating meetings or events, including logistics, room setup, AV/virtual platform support, or material preparation.
Experience preparing documents that meet accessibility standards (e.g., WCAG or Minnesota Accessibility Standards).
Experience working in environments with Open Meeting Law posting and documentation requirements.
Experience managing shared calendars and board/committee rosters in government, nonprofit, or complex stakeholder environments.
Experience collaborating with diverse internal and external partners (state agencies, elected officials, community organizations, employers, Tribal Nations, public stakeholders).
Experience troubleshooting technical issues related to virtual meetings, AV equipment, or livestream support.
Commitment to cultural responsiveness and working effectively with people from diverse backgrounds.
Additional Requirements A job offer is contingent upon successfully passing a background check, which may include Criminal Background Check, Employment Records Check (current/former State employees), Employment Reference Check, Conflict of Interest Review, and Driver’s License and Records Check. The Minnesota Department of Employment and Economic Development will not sponsor work visas. All applicants must be legally authorized to work in the U.S.
How To Apply Select “Apply for Job” at the top of this page. For questions about applying, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. For more information about the application process, visit http://www.mn.gov/careers.
Connect 700 Program To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.
Veterans To be considered with Veteran's Status, indicate this on your application and submit a copy of your DD-214 and other required documentation by the closing date. RSV and Disabled Veteran provisions may apply by law.
Current State Employees
Please apply via Self Service. If eligible for bidding or expression of interest, this vacancy will be open for bids/expression of interest and current DEED employees in the same classification, eligible and who apply within seven days, will be considered prior to other methods.
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits. Your benefits may include:
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF; Diabetes care; Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborns or newly adopted children
Pension plan and employer-paid life insurance
Disability insurance and tax-free accounts for health and dependent care
Resources supporting well-being and work-life balance
Equal Opportunity Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, sex, gender identity/expression, marital status, age, sexual orientation, disability, veteran status, or other protected status. Applicants with disabilities may request accommodations by contacting Careers Help Desk.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to applicants. If you need assistance searching or applying for jobs, contact the Careers Help Desk or the listed contacts. The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer.
#J-18808-Ljbffr