Data Entry Specialist
Aston Carter, New York, NY, United States
We are seeking a detail‑oriented temporary team member to provide finance and operations support during a planned leave of absence. This is an in‑office role based in Manhattan. Duration: Approximately May 1, 2026 through late September / early October 2026.
Key Responsibilities
Review daily bank activity and support weekly reconciliation checks
Process vendor bills and maintain data entry in QuickBooks
Assist with payment processing and expense tracking
Prepare monthly sales reports and commission packages for approval
Send remittances and support general accounts payable activities
Provide backup support for QuickBooks entries and finance administration
Send formal purchase orders and QuickBooks quotes as needed
Provide general administrative support as required
Qualifications
Prior experience with QuickBooks (required)
Background in bookkeeping or finance administration
Highly organized, reliable, and comfortable working independently
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Legal Notice The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Key Responsibilities
Review daily bank activity and support weekly reconciliation checks
Process vendor bills and maintain data entry in QuickBooks
Assist with payment processing and expense tracking
Prepare monthly sales reports and commission packages for approval
Send remittances and support general accounts payable activities
Provide backup support for QuickBooks entries and finance administration
Send formal purchase orders and QuickBooks quotes as needed
Provide general administrative support as required
Qualifications
Prior experience with QuickBooks (required)
Background in bookkeeping or finance administration
Highly organized, reliable, and comfortable working independently
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Legal Notice The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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