Executive Assistant-EAA Foundation
Experimental Aircraft Association , Inc., Oshkosh, WI, United States
Executive Assistant-EAA Foundation
Job Category: Full Time Requisition Number: EXECU001283
Posted: March 23, 2026
Full-Time
On-site
EAA Aviation Center 3000 Poberezny Road Oshkosh, WI 54902, USA
Job Details
Description
This position is responsible for providing a wide range of administrative support to the Vice President of EAA Aviation Foundation, as well as aid in day-to-day operations and administrative efficiencies. The ideal candidate can be trusted with confidential business, financial, and personal information.
Roles and Responsibilities
Act as the primary support and resource for the VP, including but not limited to telephone communications, schedule coordination, credit card reconciliation, and recordkeeping
Update and maintain donor data in EAA's customer relationship management (CRM)
Generate weekly and monthly fundraising reports
Pull donor lists that support a variety of fundraising functions
Process gifts and pledges within the CRM when needed
Develop standard operating procedures for the Foundation, as well as work to identify new processes that streamline operations
Supervise the donor concierge services for AirVenture, including prepping packet delivery, cart management, IFR slot coordination, and more
Able to manage issues with critical thinking solutions that embody the company culture
Embrace and support the EAA Aviation Foundation's mission and perform safe practices in the workplace and aviation environment
All other duties as assigned
Minimum Qualifications
Bachelor's Degree or equivalent work experience
5+ years' experience
Advanced written and oral communication skills
Proficient computer skills with advanced knowledge in excel
Excellent interpersonal skills
Excellent organizational skills and attention to detail
Preferred Qualifications
Non-profit experience
2+ years project management experience
Power BI Experience
Aviation experience either professionally or as an enthusiast
Physical Requirements
Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Preparation for AirVenture, The Gathering, or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.
EEO Statement
EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Job Category: Full Time Requisition Number: EXECU001283
Posted: March 23, 2026
Full-Time
On-site
EAA Aviation Center 3000 Poberezny Road Oshkosh, WI 54902, USA
Job Details
Description
This position is responsible for providing a wide range of administrative support to the Vice President of EAA Aviation Foundation, as well as aid in day-to-day operations and administrative efficiencies. The ideal candidate can be trusted with confidential business, financial, and personal information.
Roles and Responsibilities
Act as the primary support and resource for the VP, including but not limited to telephone communications, schedule coordination, credit card reconciliation, and recordkeeping
Update and maintain donor data in EAA's customer relationship management (CRM)
Generate weekly and monthly fundraising reports
Pull donor lists that support a variety of fundraising functions
Process gifts and pledges within the CRM when needed
Develop standard operating procedures for the Foundation, as well as work to identify new processes that streamline operations
Supervise the donor concierge services for AirVenture, including prepping packet delivery, cart management, IFR slot coordination, and more
Able to manage issues with critical thinking solutions that embody the company culture
Embrace and support the EAA Aviation Foundation's mission and perform safe practices in the workplace and aviation environment
All other duties as assigned
Minimum Qualifications
Bachelor's Degree or equivalent work experience
5+ years' experience
Advanced written and oral communication skills
Proficient computer skills with advanced knowledge in excel
Excellent interpersonal skills
Excellent organizational skills and attention to detail
Preferred Qualifications
Non-profit experience
2+ years project management experience
Power BI Experience
Aviation experience either professionally or as an enthusiast
Physical Requirements
Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Preparation for AirVenture, The Gathering, or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.
EEO Statement
EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.