Associate Director, Executive Partnerships & Special Projects
CCS Fundraising, Chicago, IL, United States
Overview
TITLE:
Associate Director, Executive Partnerships & Special Projects
LOCATION:
Chicago, IL
REPORTS TO:
Assistant Vice President, Executive Partnerships
DEPARTMENT:
Strategy & Operations
TYPE:
Hybrid, In-Office 2-3 days a week
Responsibilities
Executive Partnership & Strategic Support: Act as a strategic and trusted partner to the executives, exercising sound judgment, discretion, and proactive insight to anticipate needs across client work, internal priorities, and business development activities.
Oversee complex calendar management, travel coordination, timekeeping, and expense workflows, ensuring seamless execution through strong planning, accuracy, and timely follow-through.
Lead end-to-end meeting preparation for prospect, client, and internal meetings by developing agendas, curating materials, synthesizing background research, and equipping executives with the information needed for strong decision-making.
Guide executives through post-meeting follow-up by managing next steps, drafting communications, coordinating scheduling, and partnering with other Strategy & Operations teams to drive momentum.
Maintain a high-level understanding of each executive’s client portfolio, leadership focus areas, team structure, and external commitments to ensure alignment and continuity in planning and execution.
Ensure consistent, professional, and timely communication across all correspondence, promoting clarity, alignment, and strong constituent relationships.
Operational & Administrative Excellence
Oversee key timelines for prospects, client meetings, reports, and presentations, ensuring executives are fully prepared and that all supporting materials and coordination occur in a timely and organized manner.
Maintain high-level oversight of executive records - including biographies, contact lists, and meeting notes - ensuring accuracy, organization, and accessibility for leadership and cross-functional partners.
Ensure compliance with timekeeping and expense policies across supported executives, exercising discretion and sound judgment when resolving discrepancies or identifying process improvements.
Manage highly confidential information with professionalism and discretion, maintaining organized and secure digital filing systems that support efficient workflow and information retrieval.
Office Operations & Coordination In partnership with Office Manager and Executive Partnerships Team in Chicago:
Ensure smooth coordination of essential office logistics, including printing, shipping, supplies, and catering for internal and external meetings, by partnering with the Office Manager and leveraging available resources.
Oversee processes related to guest registration, mail and package delivery, and general office inquiries, ensuring an organized and professional experience while delegating execution where appropriate.
Maintain oversight of regional SharePoint pages and office resource documents, ensuring content is accurate, updated, and easily accessible for teams across the region.
Collaboration & Continuous Improvement
Partner closely with Executive Partners and operational colleagues across the firm to ensure strong alignment, consistent practices, and seamless coordination across regions and leadership teams.
Collaborate with Business Development, Marketing, and Proposal teams to support executive-led initiatives, enhance workflow integration, and drive effective preparation and follow-through.
Contribute to firmwide operational and administrative excellence initiatives by offering insights, sharing best practices, and supporting continuous improvement projects across the organization.
Special Projects
Lead cross-departmental strategic initiatives from concept through execution
Design and drive region-wide initiatives that advance long-term strategy, operational excellence, and growth priorities
Oversee end-to-end planning and execution of complex, time-bound projects
Coordinate cross-departmental resources to ensure alignment, accountability, and on-time delivery
Stand up and scale new operating models, tools, or processes to support evolving business needs
Assist in facilitating regional leadership working sessions, offsites, and strategy reviews
Qualifications
3+ years of experience in operations, project management, executive support, or a similar role requiring strategic coordination and independent decision making.
Strong organizational, project management, and problem-solving skills with the ability to manage multiple priorities.
Exceptional written and verbal communication skills with a high degree of professionalism and discretion.
Ability to build strong relationships and collaborate effectively across departments and levels.
High proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook) and comfort learning new systems; experience with CRM or workflow tools (NetSuite, Hubspot, Monday.com, Navan) a plus.
Ability to lift 25 pounds as needed.
Bachelor’s degree required.
CCS offers competitive benefits, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY RANGE:
$60,000 - $80,000
The exact salary varies within range based on years of relevant experience and education.
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Associate Director, Executive Partnerships & Special Projects
LOCATION:
Chicago, IL
REPORTS TO:
Assistant Vice President, Executive Partnerships
DEPARTMENT:
Strategy & Operations
TYPE:
Hybrid, In-Office 2-3 days a week
Responsibilities
Executive Partnership & Strategic Support: Act as a strategic and trusted partner to the executives, exercising sound judgment, discretion, and proactive insight to anticipate needs across client work, internal priorities, and business development activities.
Oversee complex calendar management, travel coordination, timekeeping, and expense workflows, ensuring seamless execution through strong planning, accuracy, and timely follow-through.
Lead end-to-end meeting preparation for prospect, client, and internal meetings by developing agendas, curating materials, synthesizing background research, and equipping executives with the information needed for strong decision-making.
Guide executives through post-meeting follow-up by managing next steps, drafting communications, coordinating scheduling, and partnering with other Strategy & Operations teams to drive momentum.
Maintain a high-level understanding of each executive’s client portfolio, leadership focus areas, team structure, and external commitments to ensure alignment and continuity in planning and execution.
Ensure consistent, professional, and timely communication across all correspondence, promoting clarity, alignment, and strong constituent relationships.
Operational & Administrative Excellence
Oversee key timelines for prospects, client meetings, reports, and presentations, ensuring executives are fully prepared and that all supporting materials and coordination occur in a timely and organized manner.
Maintain high-level oversight of executive records - including biographies, contact lists, and meeting notes - ensuring accuracy, organization, and accessibility for leadership and cross-functional partners.
Ensure compliance with timekeeping and expense policies across supported executives, exercising discretion and sound judgment when resolving discrepancies or identifying process improvements.
Manage highly confidential information with professionalism and discretion, maintaining organized and secure digital filing systems that support efficient workflow and information retrieval.
Office Operations & Coordination In partnership with Office Manager and Executive Partnerships Team in Chicago:
Ensure smooth coordination of essential office logistics, including printing, shipping, supplies, and catering for internal and external meetings, by partnering with the Office Manager and leveraging available resources.
Oversee processes related to guest registration, mail and package delivery, and general office inquiries, ensuring an organized and professional experience while delegating execution where appropriate.
Maintain oversight of regional SharePoint pages and office resource documents, ensuring content is accurate, updated, and easily accessible for teams across the region.
Collaboration & Continuous Improvement
Partner closely with Executive Partners and operational colleagues across the firm to ensure strong alignment, consistent practices, and seamless coordination across regions and leadership teams.
Collaborate with Business Development, Marketing, and Proposal teams to support executive-led initiatives, enhance workflow integration, and drive effective preparation and follow-through.
Contribute to firmwide operational and administrative excellence initiatives by offering insights, sharing best practices, and supporting continuous improvement projects across the organization.
Special Projects
Lead cross-departmental strategic initiatives from concept through execution
Design and drive region-wide initiatives that advance long-term strategy, operational excellence, and growth priorities
Oversee end-to-end planning and execution of complex, time-bound projects
Coordinate cross-departmental resources to ensure alignment, accountability, and on-time delivery
Stand up and scale new operating models, tools, or processes to support evolving business needs
Assist in facilitating regional leadership working sessions, offsites, and strategy reviews
Qualifications
3+ years of experience in operations, project management, executive support, or a similar role requiring strategic coordination and independent decision making.
Strong organizational, project management, and problem-solving skills with the ability to manage multiple priorities.
Exceptional written and verbal communication skills with a high degree of professionalism and discretion.
Ability to build strong relationships and collaborate effectively across departments and levels.
High proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook) and comfort learning new systems; experience with CRM or workflow tools (NetSuite, Hubspot, Monday.com, Navan) a plus.
Ability to lift 25 pounds as needed.
Bachelor’s degree required.
CCS offers competitive benefits, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY RANGE:
$60,000 - $80,000
The exact salary varies within range based on years of relevant experience and education.
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