Estimate Bid Manager
Pro-Serv Food Equipment, New Bern, NC, United States
Benefits
401(k)
Bonus based on performance
Company parties
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Estimate & Bid Manager
Eastern North Carolina | Multi-Branch Operations
Full-Time | Leadership Position
About Pro-Serv Food Equipment Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas.
We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work.
Our growth is driven by one thing: standards and execution.
We are looking for a leader who can take full ownership of our estimating and quoting process — protecting profitability while helping drive company growth.
Position Overview The Estimate & Bid Manager is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering.
This role sits at the center of operations, sales, and profitability.
You will ensure:
Quotes are accurate
Margins are protected
Orders are correct
Projects move forward without delays
This is a high-accountability position directly impacting revenue and company performance.
Primary Responsibilities
Estimating & Bidding: Prepare and manage service, equipment, and project estimates, review job scope, labor requirements, and material costs, build accurate proposals aligned with company pricing standards, coordinate with operations, sales, and technicians for scope clarity, submit bids within required timelines, maintain estimating templates and pricing structures.
Quote Approval Management: Review and approve all company quotes before release, verify pricing accuracy and required margins, ensure scope completeness and profitability, identify risks or missing information prior to approval, maintain quote tracking and approval workflows.
Ordering & Project Execution Support: Manage ordering of approved equipment and materials, verify correct parts and equipment specifications, coordinate with Parts Manager and Dispatch, track ETAs and communicate delays proactively, ensure jobs are properly staged for execution.
Process & Accountability: Standardize estimating procedures across all branches, improve speed and accuracy of quote turnaround, maintain organized documentation and records, work closely with leadership to improve pricing strategy, identify inefficiencies and implement improvements.
What Success Looks Like
Quotes completed quickly and accurately
Consistent company margins protected
Minimal ordering errors
Projects start without delays
Clear communication between departments
Leadership no longer chasing quote status
Qualifications
3+ years estimating, bidding, project coordination, or operations experience
Strong understanding of pricing, cost analysis, and margins
Highly organized with attention to detail
Comfortable managing deadlines and multiple projects
Strong communication and decision-making skills
Experience in commercial service, construction, HVAC, or equipment industry preferred
ERP or service software experience a plus
Who This Role Is For
✅ Process-driven problem solvers
✅ Detail-oriented operators who take ownership
✅ People comfortable making approval decisions
✅ Individuals who thrive in fast-growth environments
Who This Role Is NOT For
❌ Administrative-only mindset
❌ Slow decision makers
❌ People uncomfortable with accountability
❌ Those needing constant supervision
Compensation
$30–40 per hour (based on experience)
Performance-based bonuses tied to margin and accuracy
Paid time off
Health benefits
Career growth opportunities within a fast-growing company
Why This Role Matters at Pro-Serv Every job starts with a quote.
If estimating is wrong — everything downstream suffers.
This role protects profitability, efficiency, and customer experience across the entire company.
You will play a direct role in building the future of Pro-Serv.
#J-18808-Ljbffr
401(k)
Bonus based on performance
Company parties
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Estimate & Bid Manager
Eastern North Carolina | Multi-Branch Operations
Full-Time | Leadership Position
About Pro-Serv Food Equipment Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas.
We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work.
Our growth is driven by one thing: standards and execution.
We are looking for a leader who can take full ownership of our estimating and quoting process — protecting profitability while helping drive company growth.
Position Overview The Estimate & Bid Manager is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering.
This role sits at the center of operations, sales, and profitability.
You will ensure:
Quotes are accurate
Margins are protected
Orders are correct
Projects move forward without delays
This is a high-accountability position directly impacting revenue and company performance.
Primary Responsibilities
Estimating & Bidding: Prepare and manage service, equipment, and project estimates, review job scope, labor requirements, and material costs, build accurate proposals aligned with company pricing standards, coordinate with operations, sales, and technicians for scope clarity, submit bids within required timelines, maintain estimating templates and pricing structures.
Quote Approval Management: Review and approve all company quotes before release, verify pricing accuracy and required margins, ensure scope completeness and profitability, identify risks or missing information prior to approval, maintain quote tracking and approval workflows.
Ordering & Project Execution Support: Manage ordering of approved equipment and materials, verify correct parts and equipment specifications, coordinate with Parts Manager and Dispatch, track ETAs and communicate delays proactively, ensure jobs are properly staged for execution.
Process & Accountability: Standardize estimating procedures across all branches, improve speed and accuracy of quote turnaround, maintain organized documentation and records, work closely with leadership to improve pricing strategy, identify inefficiencies and implement improvements.
What Success Looks Like
Quotes completed quickly and accurately
Consistent company margins protected
Minimal ordering errors
Projects start without delays
Clear communication between departments
Leadership no longer chasing quote status
Qualifications
3+ years estimating, bidding, project coordination, or operations experience
Strong understanding of pricing, cost analysis, and margins
Highly organized with attention to detail
Comfortable managing deadlines and multiple projects
Strong communication and decision-making skills
Experience in commercial service, construction, HVAC, or equipment industry preferred
ERP or service software experience a plus
Who This Role Is For
✅ Process-driven problem solvers
✅ Detail-oriented operators who take ownership
✅ People comfortable making approval decisions
✅ Individuals who thrive in fast-growth environments
Who This Role Is NOT For
❌ Administrative-only mindset
❌ Slow decision makers
❌ People uncomfortable with accountability
❌ Those needing constant supervision
Compensation
$30–40 per hour (based on experience)
Performance-based bonuses tied to margin and accuracy
Paid time off
Health benefits
Career growth opportunities within a fast-growing company
Why This Role Matters at Pro-Serv Every job starts with a quote.
If estimating is wrong — everything downstream suffers.
This role protects profitability, efficiency, and customer experience across the entire company.
You will play a direct role in building the future of Pro-Serv.
#J-18808-Ljbffr