Estimate & Bid Manager
Pro Serv Food Equipment, New Bern, NC, United States
Estimate & Bid Manager – Pro-Serv Food Equipment
Eastern North Carolina | Multi-Branch Operations
Full-Time | Leadership Position
Benefits
401(k)
Bonus based on performance
Company parties
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas. We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work. Our growth is driven by one thing:
standards and execution . We are looking for a leader who can take full ownership of our estimating and quoting process — protecting profitability while helping drive company growth.
Position Overview The
Estimate & Bid Manager
is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering. This role sits at the center of operations, sales, and profitability. You will ensure: Quotes are accurate; Margins are protected; Orders are correct; Projects move forward without delays.
Primary Responsibilities Estimating & Bidding
Prepare and manage service, equipment, and project estimates
Review job scope, labor requirements, and material costs
Build accurate proposals aligned with company pricing standards
Coordinate with operations, sales, and technicians for scope clarity
Submit bids within required timelines
Maintain estimating templates and pricing structures
Quote Approval Management
Review and approve all company quotes before release
Verify pricing accuracy and required margins
Ensure scope completeness and profitability
Identify risks or missing information prior to approval
Maintain quote tracking and approval workflows
Ordering & Project Execution Support
Manage ordering of approved equipment and materials
Verify correct parts and equipment specifications
Coordinate with Parts Manager and Dispatch
Track ETAs and communicate delays proactively
Ensure jobs are properly staged for execution
Process & Accountability
Standardize estimating procedures across all branches
Improve speed and accuracy of quote turnaround
Maintain organized documentation and records
Work closely with leadership to improve pricing strategy
Identify inefficiencies and implement improvements
What Success Looks Like
Quotes completed quickly and accurately
Consistent company margins protected
Minimal ordering errors
Projects start without delays
Clear communication between departments
Leadership no longer chasing quote status
Qualifications
3+ years estimating, bidding, project coordination, or operations experience
Strong understanding of pricing, cost analysis, and margins
Highly organized with attention to detail
Comfortable managing deadlines and multiple projects
Strong communication and decision-making skills
Experience in commercial service, construction, HVAC, or equipment industry preferred
ERP or service software experience a plus
Who This Role Is For
✅ Process-driven problem solvers
✅ Detail-oriented operators who take ownership
✅ People comfortable making approval decisions
✅ Individuals who thrive in fast-growth environments
Who This Role Is NOT For
❌ Administrative-only mindset
❌ Slow decision makers
❌ People uncomfortable with accountability
❌ Those needing constant supervision
Compensation
$30–40 per hour (based on experience)
Performance-based bonuses tied to margin and accuracy
Paid time off
Health benefits
Career growth opportunities within a fast-growing company
Why This Role Matters at Pro-Serv Every job starts with a quote. If estimating is wrong — everything downstream suffers. This role protects profitability, efficiency, and customer experience across the entire company. You will play a direct role in building the future of Pro-Serv.
#J-18808-Ljbffr
Full-Time | Leadership Position
Benefits
401(k)
Bonus based on performance
Company parties
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas. We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work. Our growth is driven by one thing:
standards and execution . We are looking for a leader who can take full ownership of our estimating and quoting process — protecting profitability while helping drive company growth.
Position Overview The
Estimate & Bid Manager
is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering. This role sits at the center of operations, sales, and profitability. You will ensure: Quotes are accurate; Margins are protected; Orders are correct; Projects move forward without delays.
Primary Responsibilities Estimating & Bidding
Prepare and manage service, equipment, and project estimates
Review job scope, labor requirements, and material costs
Build accurate proposals aligned with company pricing standards
Coordinate with operations, sales, and technicians for scope clarity
Submit bids within required timelines
Maintain estimating templates and pricing structures
Quote Approval Management
Review and approve all company quotes before release
Verify pricing accuracy and required margins
Ensure scope completeness and profitability
Identify risks or missing information prior to approval
Maintain quote tracking and approval workflows
Ordering & Project Execution Support
Manage ordering of approved equipment and materials
Verify correct parts and equipment specifications
Coordinate with Parts Manager and Dispatch
Track ETAs and communicate delays proactively
Ensure jobs are properly staged for execution
Process & Accountability
Standardize estimating procedures across all branches
Improve speed and accuracy of quote turnaround
Maintain organized documentation and records
Work closely with leadership to improve pricing strategy
Identify inefficiencies and implement improvements
What Success Looks Like
Quotes completed quickly and accurately
Consistent company margins protected
Minimal ordering errors
Projects start without delays
Clear communication between departments
Leadership no longer chasing quote status
Qualifications
3+ years estimating, bidding, project coordination, or operations experience
Strong understanding of pricing, cost analysis, and margins
Highly organized with attention to detail
Comfortable managing deadlines and multiple projects
Strong communication and decision-making skills
Experience in commercial service, construction, HVAC, or equipment industry preferred
ERP or service software experience a plus
Who This Role Is For
✅ Process-driven problem solvers
✅ Detail-oriented operators who take ownership
✅ People comfortable making approval decisions
✅ Individuals who thrive in fast-growth environments
Who This Role Is NOT For
❌ Administrative-only mindset
❌ Slow decision makers
❌ People uncomfortable with accountability
❌ Those needing constant supervision
Compensation
$30–40 per hour (based on experience)
Performance-based bonuses tied to margin and accuracy
Paid time off
Health benefits
Career growth opportunities within a fast-growing company
Why This Role Matters at Pro-Serv Every job starts with a quote. If estimating is wrong — everything downstream suffers. This role protects profitability, efficiency, and customer experience across the entire company. You will play a direct role in building the future of Pro-Serv.
#J-18808-Ljbffr