Executive Director
Polk County Bar Association, Des Moines, IA, United States
Overview
Executive Director for Polk County Bar Association and Volunteer Lawyers Project The Polk County Bar Association (PCBA) and Volunteer Lawyers Project (VLP) are seeking an Executive Director to serve both organizations in their related core functions. The PCBA is a non‑profit organization supporting the education of and collegiality among attorneys and judges in Polk County, Iowa. The VLP is a separate arm of the PCBA, coordinating the provision of volunteer pro bono legal services within Polk County. The PCBA and VLP share an Executive Director and office space, although each organization is directed by a separate board of volunteers. The Executive Director carries out the directions of the Boards and leads and supports both organizations in the following ways:
Board and Leadership Responsibilities
Fulfill all responsibilities as directed by the PCBA and VLP Boards of Directors
Prepare strategic initiatives, suggestions for, and participate in each board meeting, special meetings and social events
Prepare agenda (with Board President) and board packet, including Executive Director report for each board meeting with an annual update and forecast for the annual meeting
Direct notice of meetings to members
Financial Management of PCBA and VLP
Maintain appropriate banking relationships, including rotating officers
Maintain proper payroll for all employees
Review time sheets and expense requests
Input information for payroll processing
Prepare preliminary budget for board consideration, including recommendations for the Board as well as savings or expenditures
Review and approve payment of invoices
Prepare financial statements
Prepare annual tax forms for non-employee compensation
Provide financial records and information to tax attorney for preparation of annual tax authority reporting
Open and review mail
Pay bills and write checks related to organizations’ initiatives and missions
Fundraising and grant writing related to organizations’ initiatives and missions
Human Resources
Supervise PCBA and VLP staff, contractors and volunteers
Prepare annual evaluations of staff, for Board review and approval
Maintain employee records and update personnel policies with Board input
Recruit and supervise volunteers related to each organization’s initiatives and mission
Monthly Luncheons
Assure reservation of location
Attend and welcome guests
Assist with setup and cleanup of event
Committee Support
Work with President to fill committee chair positions
Work with chairs to schedule and encourage regular meetings
Assure luncheon arrangements as needed
Assure attendance and participation in committee meetings by staff and assist with development of initiatives and implementation of activities
Provide committee chair orientation
Send appointment letters (to 6 immediate past presidents)
Send notice to members in compliance with Bylaws
Provide information regarding position vacancies and terms
Distribute slate to membership in compliance with Bylaws
Dues
Secure letters from PCBA and VLP Presidents to accompany renewal
Send renewal notices
Monitor membership renewals and attention to subsequent notices and contacts as needed
Social Events
Select venue
Assure selection of and work with caterer
Attend all events and welcome guests
Publicize and provide content for social media
CLE Events — Spring & Fall
Assure selection of venue
Assure collection of outlines from speakers and application for CLE credit
Arrange AV needs for event
Attend and supervise event
Monitor flow, resolve issues (AV, seating)
Annual Meeting—May
Invite Judges and Members, including 50-year members
Purchase gifts for outgoing board members, President, and Award of Merit recipients
Assure order of plaque and gavel
Attend and supervise event
Prepare agenda and printed program
Assure purchase of bulk office and event supplies, food, and refreshments
Assure participation in Court initiatives and special oral argument events
Serve on the Access to Justice Commission, Family Law Task Force Subcommittee on Limited Scope Representation
Office Management
Authorize and coordinate office supply purchases
Maintain up-to-date software and equipment
Arrange for IT support as needed
Work with ISBA on building maintenance and shared systems (phones, security)
Coordinate ISBA meeting space and CLE Center usage
To apply
To apply: send cover letter, resume, and references to gentsch@whtifieldlaw.com
Salary and Benefits Salary Range: $65,000-85,000 based on relevant experience. Benefits: Access to 401(k), health insurance, PTO, and reimbursement for disability coverage.
Required Knowledge, Skills, and Abilities
Demonstrates strong and effective verbal and written communication skills for use with a wide variety of constituents.
Demonstrates an ability to use independent judgment and discretion in carrying out job duties and taking on projects with minimal direction.
Exercises problem solving skills and high attention to detail.
Understands professional ethics and confidentiality.
Highly proficient in office software including MS Office programs and apps including zoom and other web-based programs.
Able and willing to learn new technology systems.
Preferred Knowledge, Skills, and Abilities
Leadership in a non-profit and/or legal environment.
#J-18808-Ljbffr
Executive Director for Polk County Bar Association and Volunteer Lawyers Project The Polk County Bar Association (PCBA) and Volunteer Lawyers Project (VLP) are seeking an Executive Director to serve both organizations in their related core functions. The PCBA is a non‑profit organization supporting the education of and collegiality among attorneys and judges in Polk County, Iowa. The VLP is a separate arm of the PCBA, coordinating the provision of volunteer pro bono legal services within Polk County. The PCBA and VLP share an Executive Director and office space, although each organization is directed by a separate board of volunteers. The Executive Director carries out the directions of the Boards and leads and supports both organizations in the following ways:
Board and Leadership Responsibilities
Fulfill all responsibilities as directed by the PCBA and VLP Boards of Directors
Prepare strategic initiatives, suggestions for, and participate in each board meeting, special meetings and social events
Prepare agenda (with Board President) and board packet, including Executive Director report for each board meeting with an annual update and forecast for the annual meeting
Direct notice of meetings to members
Financial Management of PCBA and VLP
Maintain appropriate banking relationships, including rotating officers
Maintain proper payroll for all employees
Review time sheets and expense requests
Input information for payroll processing
Prepare preliminary budget for board consideration, including recommendations for the Board as well as savings or expenditures
Review and approve payment of invoices
Prepare financial statements
Prepare annual tax forms for non-employee compensation
Provide financial records and information to tax attorney for preparation of annual tax authority reporting
Open and review mail
Pay bills and write checks related to organizations’ initiatives and missions
Fundraising and grant writing related to organizations’ initiatives and missions
Human Resources
Supervise PCBA and VLP staff, contractors and volunteers
Prepare annual evaluations of staff, for Board review and approval
Maintain employee records and update personnel policies with Board input
Recruit and supervise volunteers related to each organization’s initiatives and mission
Monthly Luncheons
Assure reservation of location
Attend and welcome guests
Assist with setup and cleanup of event
Committee Support
Work with President to fill committee chair positions
Work with chairs to schedule and encourage regular meetings
Assure luncheon arrangements as needed
Assure attendance and participation in committee meetings by staff and assist with development of initiatives and implementation of activities
Provide committee chair orientation
Send appointment letters (to 6 immediate past presidents)
Send notice to members in compliance with Bylaws
Provide information regarding position vacancies and terms
Distribute slate to membership in compliance with Bylaws
Dues
Secure letters from PCBA and VLP Presidents to accompany renewal
Send renewal notices
Monitor membership renewals and attention to subsequent notices and contacts as needed
Social Events
Select venue
Assure selection of and work with caterer
Attend all events and welcome guests
Publicize and provide content for social media
CLE Events — Spring & Fall
Assure selection of venue
Assure collection of outlines from speakers and application for CLE credit
Arrange AV needs for event
Attend and supervise event
Monitor flow, resolve issues (AV, seating)
Annual Meeting—May
Invite Judges and Members, including 50-year members
Purchase gifts for outgoing board members, President, and Award of Merit recipients
Assure order of plaque and gavel
Attend and supervise event
Prepare agenda and printed program
Assure purchase of bulk office and event supplies, food, and refreshments
Assure participation in Court initiatives and special oral argument events
Serve on the Access to Justice Commission, Family Law Task Force Subcommittee on Limited Scope Representation
Office Management
Authorize and coordinate office supply purchases
Maintain up-to-date software and equipment
Arrange for IT support as needed
Work with ISBA on building maintenance and shared systems (phones, security)
Coordinate ISBA meeting space and CLE Center usage
To apply
To apply: send cover letter, resume, and references to gentsch@whtifieldlaw.com
Salary and Benefits Salary Range: $65,000-85,000 based on relevant experience. Benefits: Access to 401(k), health insurance, PTO, and reimbursement for disability coverage.
Required Knowledge, Skills, and Abilities
Demonstrates strong and effective verbal and written communication skills for use with a wide variety of constituents.
Demonstrates an ability to use independent judgment and discretion in carrying out job duties and taking on projects with minimal direction.
Exercises problem solving skills and high attention to detail.
Understands professional ethics and confidentiality.
Highly proficient in office software including MS Office programs and apps including zoom and other web-based programs.
Able and willing to learn new technology systems.
Preferred Knowledge, Skills, and Abilities
Leadership in a non-profit and/or legal environment.
#J-18808-Ljbffr