Property Administrator (CRE)
Cushman & Wakefield, Chicago, IL, United States
Job Summary
Performs the administrative functions of the Property Management Team, assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.
Job Title Property Administrator (CRE)
Responsibilities
Provide full administrative support, including phone support, typing reports, filing, and distribution of correspondence.
Schedule and coordinate meetings/special events as requested.
Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
Prepare and coordinate bid proposals, service contracts and approved invoices; assist in the bidding process and support Property Manager(s) to ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other required items to keep the office operational.
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
Track and file contracts and insurance certificates; maintain a follow‑up system for expirations.
Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.
Maintain the property purchase order system.
Maintain lease and contract files, as well as other files located within the property management office.
Promote and foster positive relationships with tenants and clients, and track service calls as required.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Process management and maintenance staff hours, tenant bill‑back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.
Key Competencies
Communication Proficiency (oral and written)
Customer Focus (internal and external)
Organization Skills
Interpersonal Skills
Initiative
Multi‑tasking
Education High school diploma/GED equivalent; Bachelor’s degree preferred.
Experience Customer service experience preferred.
Eligibility and Qualifications
Proficiency in Microsoft Office Suite.
Ability to give and take direction and to interface with decision makers in a professional manner while maintaining confidential information.
Work Environment This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands The physical demands described are representative of those that must be met: standing and walking for extended periods, ascending and descending staircases, ladders, or step stools, traveling between buildings in varying outdoor weather conditions, and remaining in a stationary position (sit or stand) for 85% of the time while operating office machinery.
Compensation & Benefits The compensation for this position ranges from $26.56 to $31.25 per hour. Benefits may include health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid or unpaid time away from work. The company offers competitive pay based on location, experience, and collective bargaining agreements. Minimum wage will not be paid below the legal requirement.
Equal Opportunity & ADA Cushman & Wakefield is an Equal Opportunity Employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), individuals with a disability may request an accommodation by calling 1‑888‑365‑5406 or emailing Accommodations@cushwake.com. Please reference the job title and job location when contacting us.
Company Statement INCO: “Cushman & Wakefield”
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Job Title Property Administrator (CRE)
Responsibilities
Provide full administrative support, including phone support, typing reports, filing, and distribution of correspondence.
Schedule and coordinate meetings/special events as requested.
Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
Prepare and coordinate bid proposals, service contracts and approved invoices; assist in the bidding process and support Property Manager(s) to ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other required items to keep the office operational.
Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
Track and file contracts and insurance certificates; maintain a follow‑up system for expirations.
Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.
Maintain the property purchase order system.
Maintain lease and contract files, as well as other files located within the property management office.
Promote and foster positive relationships with tenants and clients, and track service calls as required.
Assist with monthly and quarterly management reports as well as annual budget preparation.
Process management and maintenance staff hours, tenant bill‑back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.
Key Competencies
Communication Proficiency (oral and written)
Customer Focus (internal and external)
Organization Skills
Interpersonal Skills
Initiative
Multi‑tasking
Education High school diploma/GED equivalent; Bachelor’s degree preferred.
Experience Customer service experience preferred.
Eligibility and Qualifications
Proficiency in Microsoft Office Suite.
Ability to give and take direction and to interface with decision makers in a professional manner while maintaining confidential information.
Work Environment This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands The physical demands described are representative of those that must be met: standing and walking for extended periods, ascending and descending staircases, ladders, or step stools, traveling between buildings in varying outdoor weather conditions, and remaining in a stationary position (sit or stand) for 85% of the time while operating office machinery.
Compensation & Benefits The compensation for this position ranges from $26.56 to $31.25 per hour. Benefits may include health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid or unpaid time away from work. The company offers competitive pay based on location, experience, and collective bargaining agreements. Minimum wage will not be paid below the legal requirement.
Equal Opportunity & ADA Cushman & Wakefield is an Equal Opportunity Employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), individuals with a disability may request an accommodation by calling 1‑888‑365‑5406 or emailing Accommodations@cushwake.com. Please reference the job title and job location when contacting us.
Company Statement INCO: “Cushman & Wakefield”
#J-18808-Ljbffr