AP Specialist - LA28 Olympic & Paralympic Games
TKO, Los Angeles, CA, United States
Accounts Payable Specialist
On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. The Accounts Payable Specialist supports the end-to-end purchase-to-pay process and helps ensure the accurate and timely processing of vendor invoices, employee expense reports, and payments. This role plays an important part in the day-to-day accounts payable function, assisting with weekly payment runs and executing payments through treasury banking portals while adhering to company policies and internal controls. The AP Specialist maintains vendor records, assists with updates to payment templates and banking information, and supports the operation of SOX controls within the payables process. The role works closely with procurement, event operations, and finance teams to support high-volume invoice processing and to help ensure vendors are paid accurately and on schedule. The ideal candidate brings strong attention to detail, advanced Excel skills, and a proactive, service-oriented mindset, with the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and strong internal controls. Contract Type / Length: Fixed-term contract to September 29, 2028 Key Responsibilities and Accountabilities
The Accounts Payable Specialist will support the Senior Director, Finance Operations, and will be responsible for the following: Receive, review, and verify vendor invoices to ensure accuracy, proper authorization, and compliance with company policies. Maintain vendor records and act as a primary point of contact for Los Angeles 2028 vendors and internal payment inquiries, ensuring timely resolution of discrepancies. Manage payment runs across multiple banking and treasury platforms (three or more banks), ensuring adherence to payment schedules and internal controls for all subsidiaries. Review and process employee expense claims, ensuring compliance with company travel and expense policies for all subsidiaries. Partner closely with procurement, event operations, and finance teams to ensure invoices, approvals, and payments are processed efficiently in a fast-paced environment. Organize and manage high-volume invoice intake and payment runs while maintaining accuracy and strong internal controls for all subsidiaries. Respond promptly to vendor and internal stakeholder inquiries related to payment status, invoice issues, and account details for all subsidiaries. Handle ad hoc requests and special projects related to payables, events, and finance operations. The role may occasionally require work outside of standard working hours or on weekends during events. Knowledge and Experience
Mandatory: Excellent attention to detail with strong accounting and analytical skills Experience with Treasury Management Systems and accounting ERPs Proficiency in Microsoft Office, particularly Microsoft Excel Ability to learn new systems and processes quickly Strong organizational skills with the ability to multitask effectively Desirable: Event-related experience Knowledge of NetSuite accounting software Knowledge of SAP accounting software Knowledge of California tax regulations Skills and Abilities
Mandatory: Ability to manage multiple priorities in a deadline-driven environment while maintaining a high level of precision Excellent verbal and written communication skills, with the ability to partner effectively across departments Resourceful and proactive approach to resolving issues and finding solutions Strong organizational skills with the ability to manage high volumes of requests and follow-ups Process-oriented mindset with the ability to follow established procurement and payables procedures Qualifications and Training
Mandatory: Minimum of 13 years of progressive accounts payable experience Bachelor's degree in Accounting, Finance, or a related field preferred Aptitude: Organization Responsiveness Accountability and adaptability Problem-solving ability Communication and interpersonal skills Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $56,250 annually (minimum will not fall below the applicable State/local minimum salary thresholds) Hiring Rate Maximum: $75,000 annually TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws.
On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. The Accounts Payable Specialist supports the end-to-end purchase-to-pay process and helps ensure the accurate and timely processing of vendor invoices, employee expense reports, and payments. This role plays an important part in the day-to-day accounts payable function, assisting with weekly payment runs and executing payments through treasury banking portals while adhering to company policies and internal controls. The AP Specialist maintains vendor records, assists with updates to payment templates and banking information, and supports the operation of SOX controls within the payables process. The role works closely with procurement, event operations, and finance teams to support high-volume invoice processing and to help ensure vendors are paid accurately and on schedule. The ideal candidate brings strong attention to detail, advanced Excel skills, and a proactive, service-oriented mindset, with the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and strong internal controls. Contract Type / Length: Fixed-term contract to September 29, 2028 Key Responsibilities and Accountabilities
The Accounts Payable Specialist will support the Senior Director, Finance Operations, and will be responsible for the following: Receive, review, and verify vendor invoices to ensure accuracy, proper authorization, and compliance with company policies. Maintain vendor records and act as a primary point of contact for Los Angeles 2028 vendors and internal payment inquiries, ensuring timely resolution of discrepancies. Manage payment runs across multiple banking and treasury platforms (three or more banks), ensuring adherence to payment schedules and internal controls for all subsidiaries. Review and process employee expense claims, ensuring compliance with company travel and expense policies for all subsidiaries. Partner closely with procurement, event operations, and finance teams to ensure invoices, approvals, and payments are processed efficiently in a fast-paced environment. Organize and manage high-volume invoice intake and payment runs while maintaining accuracy and strong internal controls for all subsidiaries. Respond promptly to vendor and internal stakeholder inquiries related to payment status, invoice issues, and account details for all subsidiaries. Handle ad hoc requests and special projects related to payables, events, and finance operations. The role may occasionally require work outside of standard working hours or on weekends during events. Knowledge and Experience
Mandatory: Excellent attention to detail with strong accounting and analytical skills Experience with Treasury Management Systems and accounting ERPs Proficiency in Microsoft Office, particularly Microsoft Excel Ability to learn new systems and processes quickly Strong organizational skills with the ability to multitask effectively Desirable: Event-related experience Knowledge of NetSuite accounting software Knowledge of SAP accounting software Knowledge of California tax regulations Skills and Abilities
Mandatory: Ability to manage multiple priorities in a deadline-driven environment while maintaining a high level of precision Excellent verbal and written communication skills, with the ability to partner effectively across departments Resourceful and proactive approach to resolving issues and finding solutions Strong organizational skills with the ability to manage high volumes of requests and follow-ups Process-oriented mindset with the ability to follow established procurement and payables procedures Qualifications and Training
Mandatory: Minimum of 13 years of progressive accounts payable experience Bachelor's degree in Accounting, Finance, or a related field preferred Aptitude: Organization Responsiveness Accountability and adaptability Problem-solving ability Communication and interpersonal skills Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $56,250 annually (minimum will not fall below the applicable State/local minimum salary thresholds) Hiring Rate Maximum: $75,000 annually TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws.