Accounting Specialist - Office of Performance and Budget
Doña Ana County, Las Cruces, NM, United States
NOTICE TO APPLICANT
This position will close at 12:00AM MST on the End Date. Please ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc. Only the information provided on this application is evaluated when determining compensation.
Job Description PURPOSE SUMMARY Perform a variety of specialized or technical accounting duties within the assigned department. Provide excellent customer service to the public and all county employees.
ESSENTIAL DUTIES
Financial Operations and Accounting Support
Support the division in the administration of County financial policies and procedures and assist with monitoring internal controls, internal audits, and account reconciliations to ensure proper ledger postings.
Examine and analyze accounting records of departments and vendors to verify accuracy of figures, calculations, and postings and identify discrepancies for correction.
Process and record invoices, complex journal entries, and other financial transactions.
Calculate, post, balance, receive, and verify a variety of accounts to obtain financial data used in maintaining fiscal systems.
Review accounting documents and forms to verify amounts, extensions, codes, totals, discounts, and taxes against supporting documentation.
Compile and code information for computer input, enter data into financial systems, verify output against source documents, and determine appropriate activity codes and accounts for posting and adjustments.
Reconciliation and Compliance
Reconcile procurement card account, notify personnel when receipts are due, and review purchases for compliance with County policies, as assigned.
Review incoming checks and receipts for proper payee, amounts, and signatures.
Maintain logs, records, and account balances and notify appropriate personnel when limits are reached.
Review system-generated reports to identify and trace sources of errors.
Ensure compliance with the New Mexico Procurement Code and County fiscal policies, ordinances, and resolutions.
Maintain detailed records required for filing unclaimed property with the State.
Reporting and Documentation
Prepare assigned departmental financial reports.
Prepare special and recurring accounting-related reports.
Maintain subject matter files and retrieve information as requested.
Ensure file records remain orderly, complete, and current.
Process Affidavit Letters in accordance with established procedures.
Customer Service and Communication
Provide customer service in person and by telephone.
Respond promptly to telephone calls and written communications.
Research routine inquiries and resolve problems or refer issues to appropriate personnel.
Administrative and Clerical Support
Receive and sort incoming and outgoing mail.
ADDITIONAL DUTIES Other duties as assigned.
QUALIFICATIONS A. Education High School Diploma or equivalent.
B. Experience Two (2) years of full-time general bookkeeping experience. Experience in governmental finance or accounting is preferred.
C. Education/Experience Substitution In accordance with County Policy.
D. Licenses/Certifications N/A
E. Other (e.g., post‑offer medical exam, polygraph, background check, driver's license record, etc.) Must pass pre‑employment background check and driving record check. Must pass pre‑employment credit check.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION Knowledge of
Ordinances, regulations, and internal controls governing financial operations, including financial statement preparation, general ledger maintenance, budgeting, payroll, accounts payable and receivable, fixed asset control, and related management directives.
Principle, practice and technique of public financial administration and budgeting procedures.
Business English, spelling, grammar, punctuation and advanced accounting techniques.
Basic arithmetic.
General office and accounting equipment.
Computer operations including word processing, spreadsheet, and database software.
Skills in
Analyze and evaluate information accurately and follow policies and procedures.
Read, analyze, and apply applicable ordinances and regulations.
Ability to
Analyze and interpret fiscal and accounting records and prepare accurate and complete financial statements.
Handle sensitive and confidential matters professionally and tactfully.
Establish and maintain effective and cooperative working relationships with others.
Work independently and perform repetitive tasks with minimal errors.
Compensation Range $19.59 - $29.39
Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person's race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists.
Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see
http://www.donaanacounty.org/ada/
for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575‑647‑7210 for assistance.
#J-18808-Ljbffr
Job Description PURPOSE SUMMARY Perform a variety of specialized or technical accounting duties within the assigned department. Provide excellent customer service to the public and all county employees.
ESSENTIAL DUTIES
Financial Operations and Accounting Support
Support the division in the administration of County financial policies and procedures and assist with monitoring internal controls, internal audits, and account reconciliations to ensure proper ledger postings.
Examine and analyze accounting records of departments and vendors to verify accuracy of figures, calculations, and postings and identify discrepancies for correction.
Process and record invoices, complex journal entries, and other financial transactions.
Calculate, post, balance, receive, and verify a variety of accounts to obtain financial data used in maintaining fiscal systems.
Review accounting documents and forms to verify amounts, extensions, codes, totals, discounts, and taxes against supporting documentation.
Compile and code information for computer input, enter data into financial systems, verify output against source documents, and determine appropriate activity codes and accounts for posting and adjustments.
Reconciliation and Compliance
Reconcile procurement card account, notify personnel when receipts are due, and review purchases for compliance with County policies, as assigned.
Review incoming checks and receipts for proper payee, amounts, and signatures.
Maintain logs, records, and account balances and notify appropriate personnel when limits are reached.
Review system-generated reports to identify and trace sources of errors.
Ensure compliance with the New Mexico Procurement Code and County fiscal policies, ordinances, and resolutions.
Maintain detailed records required for filing unclaimed property with the State.
Reporting and Documentation
Prepare assigned departmental financial reports.
Prepare special and recurring accounting-related reports.
Maintain subject matter files and retrieve information as requested.
Ensure file records remain orderly, complete, and current.
Process Affidavit Letters in accordance with established procedures.
Customer Service and Communication
Provide customer service in person and by telephone.
Respond promptly to telephone calls and written communications.
Research routine inquiries and resolve problems or refer issues to appropriate personnel.
Administrative and Clerical Support
Receive and sort incoming and outgoing mail.
ADDITIONAL DUTIES Other duties as assigned.
QUALIFICATIONS A. Education High School Diploma or equivalent.
B. Experience Two (2) years of full-time general bookkeeping experience. Experience in governmental finance or accounting is preferred.
C. Education/Experience Substitution In accordance with County Policy.
D. Licenses/Certifications N/A
E. Other (e.g., post‑offer medical exam, polygraph, background check, driver's license record, etc.) Must pass pre‑employment background check and driving record check. Must pass pre‑employment credit check.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION Knowledge of
Ordinances, regulations, and internal controls governing financial operations, including financial statement preparation, general ledger maintenance, budgeting, payroll, accounts payable and receivable, fixed asset control, and related management directives.
Principle, practice and technique of public financial administration and budgeting procedures.
Business English, spelling, grammar, punctuation and advanced accounting techniques.
Basic arithmetic.
General office and accounting equipment.
Computer operations including word processing, spreadsheet, and database software.
Skills in
Analyze and evaluate information accurately and follow policies and procedures.
Read, analyze, and apply applicable ordinances and regulations.
Ability to
Analyze and interpret fiscal and accounting records and prepare accurate and complete financial statements.
Handle sensitive and confidential matters professionally and tactfully.
Establish and maintain effective and cooperative working relationships with others.
Work independently and perform repetitive tasks with minimal errors.
Compensation Range $19.59 - $29.39
Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person's race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists.
Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see
http://www.donaanacounty.org/ada/
for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575‑647‑7210 for assistance.
#J-18808-Ljbffr