Accounting Specialist - Office of Performance and Budget
Doña Ana County, Albuquerque, NM, United States
**NOTICE TO APPLICANT**This position will close at 12:00AM MST on the End Date.
You must ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc.
Only the information provided on this application is evaluated when determining compensation.**Job Description****PURPOSE SUMMARY.** Perform a variety of specialized or technical accounting duties within the assigned department.
Provide excellent customer service to the public and all county employees.**ESSENTIAL DUTIES.**1. Financial Operations and Accounting Support* Support the division in the administration of County financial policies and procedures and assist with monitoring internal controls, internal audits, and account reconciliations to ensure proper ledger postings.* Examine and analyze accounting records of departments and vendors to verify accuracy of figures, calculations, and postings and identify discrepancies for correction.* Process and record invoices, complex journal entries, and other financial transactions.* Calculate, post, balance, receive, and verify a variety of accounts to obtain financial data used in maintaining fiscal systems.* Review accounting documents and forms to verify amounts, extensions, codes, totals, discounts, and taxes against supporting documentation.* Compile and code information for computer input, enter data into financial systems, verify output against source documents, and determine appropriate activity codes and accounts for posting and adjustments.2. Reconciliation and Compliance* Reconcile procurement card account, notify personnel when receipts are due, and review purchases for compliance with County policies, as assigned.* Review incoming checks and receipts for proper payee, amounts, and signatures.* Maintain logs, records, and account balances and notify appropriate personnel when limits are reached.* Review system-generated reports to identify and trace sources of errors.* Ensure compliance with the New Mexico Procurement Code and County fiscal policies, ordinances, and resolutions.* Maintain detailed records required for filing unclaimed property with the State.3. Reporting and Documentation* Prepare assigned departmental financial reports.* Prepare special and recurring accounting-related reports.* Maintain subject matter files and retrieve information as requested.* Ensure file records remain orderly, complete, and current.* Process Affidavit Letters in accordance with established procedures.4. Customer Service and Communication* Provide customer service in person and by telephone.* Respond promptly to telephone calls and written communications.* Research routine inquiries and resolve problems or refer issues to appropriate personnel.5. Administrative and Clerical Support* Receive and sort incoming and outgoing mail.**ADDITIONAL DUTIES.** Other duties as assigned.**QUALIFICATIONS.****A. Education.** High School Diploma or equivalent.**B. Experience.**
Two (2) years of full-time general bookkeeping experience.
Experience in governmental finance or accounting is preferred.**C. Education/Experience Substitution.** In accordance with County Policy.**D. Licenses/Certifications.** N/A**E. Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.).** Must pass pre-employment background check and driving record check.
Must pass pre-employment credit check.**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:**Knowledge of:* Ordinances, regulations, and internal controls governing financial operations, including financial statement preparation, general ledger maintenance, budgeting, payroll, accounts payable and receivable, fixed asset control, and related management directives.* Principle, practice and technique of public financial administration and budgeting procedures.* Business English, spelling, grammar, punctuation and advanced accounting techniques.* Basic arithmetic.* General office and accounting equipment.* Computer operations including word processing, spreadsheet, and database software.Skills in:* Analyze and evaluate information accurately and follow policies and procedures.* Read, analyze, and apply applicable ordinances and regulations.Ability to:* Analyze and interpret fiscal and accounting records and prepare accurate and complete financial statements.* Handle sensitive and confidential matters professionally and tactfully.* Establish and maintain effective and cooperative working relationships with others.* Work independently and perform repetitive tasks with minimal errors.## **Compensation Range**$19.59 - $29.39Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person’s race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists. Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see
for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575-647-7210 for assistance.Thank you for considering Doña Ana County as a potential employer.
The information below is provided to assist you in successfully navigating the application process.
After you apply for a position with Doña Ana County, there is a minimum qualification screening based on the requirements of the position completed by the county’s HR staff.Applicants cannot proceed in the process if: -- Stated years of related experience cannot be verified within the work experience section of the application (e.g., not enough information provided, insufficient work history, experience listed is not applicable).-- Required education is not listed in the application.-- The application is incomplete in any capacity.-- The candidate only submits a resume. Doña Ana County does not utilize resumes during the recruitment process; however, you may use your resume to auto-populate portions of your application. HR department staff then forward the applications of candidates who meet the minimum qualifications to the hiring department.
The hiring department will select applicants for interviews and proceed with the selection process.
Due to the high level of interest in some of our positions, not all eligible applicants will be interviewed.The first step is to complete an employment application form.
***Only the information provided on this application is evaluated when determining compensation.***
It is important that you ensure your application reflects the correct and current information for your work experience, education, personal information, etc. #J-18808-Ljbffr
You must ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc.
Only the information provided on this application is evaluated when determining compensation.**Job Description****PURPOSE SUMMARY.** Perform a variety of specialized or technical accounting duties within the assigned department.
Provide excellent customer service to the public and all county employees.**ESSENTIAL DUTIES.**1. Financial Operations and Accounting Support* Support the division in the administration of County financial policies and procedures and assist with monitoring internal controls, internal audits, and account reconciliations to ensure proper ledger postings.* Examine and analyze accounting records of departments and vendors to verify accuracy of figures, calculations, and postings and identify discrepancies for correction.* Process and record invoices, complex journal entries, and other financial transactions.* Calculate, post, balance, receive, and verify a variety of accounts to obtain financial data used in maintaining fiscal systems.* Review accounting documents and forms to verify amounts, extensions, codes, totals, discounts, and taxes against supporting documentation.* Compile and code information for computer input, enter data into financial systems, verify output against source documents, and determine appropriate activity codes and accounts for posting and adjustments.2. Reconciliation and Compliance* Reconcile procurement card account, notify personnel when receipts are due, and review purchases for compliance with County policies, as assigned.* Review incoming checks and receipts for proper payee, amounts, and signatures.* Maintain logs, records, and account balances and notify appropriate personnel when limits are reached.* Review system-generated reports to identify and trace sources of errors.* Ensure compliance with the New Mexico Procurement Code and County fiscal policies, ordinances, and resolutions.* Maintain detailed records required for filing unclaimed property with the State.3. Reporting and Documentation* Prepare assigned departmental financial reports.* Prepare special and recurring accounting-related reports.* Maintain subject matter files and retrieve information as requested.* Ensure file records remain orderly, complete, and current.* Process Affidavit Letters in accordance with established procedures.4. Customer Service and Communication* Provide customer service in person and by telephone.* Respond promptly to telephone calls and written communications.* Research routine inquiries and resolve problems or refer issues to appropriate personnel.5. Administrative and Clerical Support* Receive and sort incoming and outgoing mail.**ADDITIONAL DUTIES.** Other duties as assigned.**QUALIFICATIONS.****A. Education.** High School Diploma or equivalent.**B. Experience.**
Two (2) years of full-time general bookkeeping experience.
Experience in governmental finance or accounting is preferred.**C. Education/Experience Substitution.** In accordance with County Policy.**D. Licenses/Certifications.** N/A**E. Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.).** Must pass pre-employment background check and driving record check.
Must pass pre-employment credit check.**KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:**Knowledge of:* Ordinances, regulations, and internal controls governing financial operations, including financial statement preparation, general ledger maintenance, budgeting, payroll, accounts payable and receivable, fixed asset control, and related management directives.* Principle, practice and technique of public financial administration and budgeting procedures.* Business English, spelling, grammar, punctuation and advanced accounting techniques.* Basic arithmetic.* General office and accounting equipment.* Computer operations including word processing, spreadsheet, and database software.Skills in:* Analyze and evaluate information accurately and follow policies and procedures.* Read, analyze, and apply applicable ordinances and regulations.Ability to:* Analyze and interpret fiscal and accounting records and prepare accurate and complete financial statements.* Handle sensitive and confidential matters professionally and tactfully.* Establish and maintain effective and cooperative working relationships with others.* Work independently and perform repetitive tasks with minimal errors.## **Compensation Range**$19.59 - $29.39Doña Ana County is an Equal Employment Opportunity Employer. It is our policy to abide by all federal and state laws prohibiting employment discrimination on the basis of a person’s race, color, religion, age, national origin, sex, disability, serious medical condition, genetic information, ancestry, spousal affiliation, gender identity, sexual orientation or any other unlawful criteria, except where a reasonable Bona Fide Occupational Qualification exists. Doña Ana County will make reasonable accommodation(s) for the known physical or mental limitations of an applicant with a disability, upon request, unless the accommodation(s) would cause an undue hardship on the operation of the County. Please see
for our Public Notice and to get the Testing/Interview Accommodation Request Form or call 575-647-7210 for assistance.Thank you for considering Doña Ana County as a potential employer.
The information below is provided to assist you in successfully navigating the application process.
After you apply for a position with Doña Ana County, there is a minimum qualification screening based on the requirements of the position completed by the county’s HR staff.Applicants cannot proceed in the process if: -- Stated years of related experience cannot be verified within the work experience section of the application (e.g., not enough information provided, insufficient work history, experience listed is not applicable).-- Required education is not listed in the application.-- The application is incomplete in any capacity.-- The candidate only submits a resume. Doña Ana County does not utilize resumes during the recruitment process; however, you may use your resume to auto-populate portions of your application. HR department staff then forward the applications of candidates who meet the minimum qualifications to the hiring department.
The hiring department will select applicants for interviews and proceed with the selection process.
Due to the high level of interest in some of our positions, not all eligible applicants will be interviewed.The first step is to complete an employment application form.
***Only the information provided on this application is evaluated when determining compensation.***
It is important that you ensure your application reflects the correct and current information for your work experience, education, personal information, etc. #J-18808-Ljbffr