Payment Reconciliation Specialist
Buffalo Rock Company, Edgemoor Estates, AL, United States
Payment Reconciliation Specialist
The Payment Reconciliation Specialist plays a vital role in ensuring the accuracy and integrity of financial transactions by reconciling incoming payments with expected revenue. This individual will analyze payment records, identify discrepancies, and collaborate with various departments to resolve issues promptly. The Specialist must possess a keen eye for detail, strong analytical skills, and the ability to communicate effectively with internal teams and external partners.
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Responsibilities
Reconcile incoming payments from customers with recorded accounts receivable (AR) data.
Investigate and resolve discrepancies between expected revenue and actual payments received.
Identify reasons for payment discrepancies, including shortages, overpayments, and pricing discrepancies.
Collaborate with AR, sales, and other departments to address payment-related inquiries and discrepancies.
Maintain organized and up-to-date records of payment transactions and reconciliation activities.
Identify opportunities to streamline reconciliation processes and improve efficiency.
Generate reports summarizing payment reconciliation status and findings for management review.
Stay informed about industry best practices, regulatory requirements, and technological advancements relevant to payment reconciliation.
Provide backup support for other team members during peak periods or absences.
Collaborate with the team on projects and other initiatives.
Demonstrate a commitment to accuracy, problem‑solving skills, and a proactive approach to resolving discrepancies in financial transactions.
Complete other activities assigned by supervisor.
Other Duties and Responsibilities
Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off‑site function during work hours or after work hours while representing the organization.
Responsible for continuous self‑improvement through the knowledge and use of all provided training, either web‑based, in‑house, or any other method. Must successfully complete assigned training curriculum, including but not limited to online and/or facilitated training.
Ensure that every reasonable precaution is taken to protect the Company from possible damages, theft, or other liabilities.
Ensure that every reasonable precaution is taken to protect the safety of employee‑partners, self, customers, organization property, and customer property.
Honor and follow through on all business commitments.
Competencies
Accuracy – Ability to perform work accurately and thoroughly.
Communication, Written – Ability to communicate in writing clearly and concisely.
Detail Oriented – Ability to pay attention to the minute details of a project or task.
Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
Organized – Ability to be organized or follow a systematic method of performing a task.
Self‑Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using one’s own drive or initiative.
Supervisory Responsibilities None.
Work Environment Primarily inside work with most if not all working hours in a close office environment.
Physical Demands – Activities
Stand
Walk
Sit
Manually Manipulate
Grasp
Reach Outward
Reach Above Shoulder
Speak
Climb
Crawl
Squat or Kneel
Bend
Physical Demands – Frequency
Stand – Frequently
Walk – Frequently
Speak – Constantly
Reach Above Shoulder – Occasionally
Climb, Crawl, Squat or Kneel, Bend – Occasionally
Physical Demands – Weight
10 lbs. or less – Frequently
11-20 lbs. – Frequently
21-50 lbs. – Occasionally
51-100 lbs., Over 100 lbs. – Not applicable
Required Education and Experience
Education:
High School Diploma or GED – Required.
Preferred: Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Experience:
Experience in accounts receivable, billing, or financial reconciliation roles – Preferred.
Computer Skills:
Proficient experience in Microsoft Office 365 products, including Outlook, Word, Excel, PowerPoint, SharePoint, Access, etc.
Familiarity with route accounting software in the beverage industry – Preferred.
Other Requirements:
Must maintain confidentiality and integrity in handling financial information; must work independently and collaboratively in a fast‑paced environment.
Affirmative Action/EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.
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Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Responsibilities
Reconcile incoming payments from customers with recorded accounts receivable (AR) data.
Investigate and resolve discrepancies between expected revenue and actual payments received.
Identify reasons for payment discrepancies, including shortages, overpayments, and pricing discrepancies.
Collaborate with AR, sales, and other departments to address payment-related inquiries and discrepancies.
Maintain organized and up-to-date records of payment transactions and reconciliation activities.
Identify opportunities to streamline reconciliation processes and improve efficiency.
Generate reports summarizing payment reconciliation status and findings for management review.
Stay informed about industry best practices, regulatory requirements, and technological advancements relevant to payment reconciliation.
Provide backup support for other team members during peak periods or absences.
Collaborate with the team on projects and other initiatives.
Demonstrate a commitment to accuracy, problem‑solving skills, and a proactive approach to resolving discrepancies in financial transactions.
Complete other activities assigned by supervisor.
Other Duties and Responsibilities
Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off‑site function during work hours or after work hours while representing the organization.
Responsible for continuous self‑improvement through the knowledge and use of all provided training, either web‑based, in‑house, or any other method. Must successfully complete assigned training curriculum, including but not limited to online and/or facilitated training.
Ensure that every reasonable precaution is taken to protect the Company from possible damages, theft, or other liabilities.
Ensure that every reasonable precaution is taken to protect the safety of employee‑partners, self, customers, organization property, and customer property.
Honor and follow through on all business commitments.
Competencies
Accuracy – Ability to perform work accurately and thoroughly.
Communication, Written – Ability to communicate in writing clearly and concisely.
Detail Oriented – Ability to pay attention to the minute details of a project or task.
Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
Organized – Ability to be organized or follow a systematic method of performing a task.
Self‑Motivated – Ability to be internally inspired to perform a task to the best of one’s ability using one’s own drive or initiative.
Supervisory Responsibilities None.
Work Environment Primarily inside work with most if not all working hours in a close office environment.
Physical Demands – Activities
Stand
Walk
Sit
Manually Manipulate
Grasp
Reach Outward
Reach Above Shoulder
Speak
Climb
Crawl
Squat or Kneel
Bend
Physical Demands – Frequency
Stand – Frequently
Walk – Frequently
Speak – Constantly
Reach Above Shoulder – Occasionally
Climb, Crawl, Squat or Kneel, Bend – Occasionally
Physical Demands – Weight
10 lbs. or less – Frequently
11-20 lbs. – Frequently
21-50 lbs. – Occasionally
51-100 lbs., Over 100 lbs. – Not applicable
Required Education and Experience
Education:
High School Diploma or GED – Required.
Preferred: Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Experience:
Experience in accounts receivable, billing, or financial reconciliation roles – Preferred.
Computer Skills:
Proficient experience in Microsoft Office 365 products, including Outlook, Word, Excel, PowerPoint, SharePoint, Access, etc.
Familiarity with route accounting software in the beverage industry – Preferred.
Other Requirements:
Must maintain confidentiality and integrity in handling financial information; must work independently and collaboratively in a fast‑paced environment.
Affirmative Action/EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.
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