Freelance Experiential Production Coordinator -Client & Partner Communications |
Activate Entertainment, LLC, Las Vegas, NV, United States
Activate Entertainment is seeking a freelance, client-facing coordinator to help manage communication, timelines, follow-up, and project tracking across experiential activations, booth builds, and live event-related work.
This is not a traditional corporate project manager role. We are looking for someone who can keep moving parts aligned, communicate directly with clients and partners, maintain project visibility in Monday.com or similar tools, and help keep projects advancing without constant supervision.
Responsibilities
Manage communication flow across clients, partners, vendors, and internal stakeholders
Track deadlines, deliverables, dependencies, and approvals
Maintain project boards and task status in Monday.com or similar software
Convert conversations and meetings into clear action items and next steps
Keep follow-up moving so projects do not stall
Flag risks, delays, and gaps early
Support coordination across design, production, logistics, and execution
Qualifications
Strong communication and follow-through
Proven ability to manage details across multiple stakeholders
Experience with Monday.com, Trello, Asana, ClickUp, or similar tools
Comfortable in a fast-moving, client‑facing environment
Experiential, event, trade show, or production experience preferred but not mandatory
Structure
Opportunity to expand into fractional or full-time work based on need and performance
#J-18808-Ljbffr
This is not a traditional corporate project manager role. We are looking for someone who can keep moving parts aligned, communicate directly with clients and partners, maintain project visibility in Monday.com or similar tools, and help keep projects advancing without constant supervision.
Responsibilities
Manage communication flow across clients, partners, vendors, and internal stakeholders
Track deadlines, deliverables, dependencies, and approvals
Maintain project boards and task status in Monday.com or similar software
Convert conversations and meetings into clear action items and next steps
Keep follow-up moving so projects do not stall
Flag risks, delays, and gaps early
Support coordination across design, production, logistics, and execution
Qualifications
Strong communication and follow-through
Proven ability to manage details across multiple stakeholders
Experience with Monday.com, Trello, Asana, ClickUp, or similar tools
Comfortable in a fast-moving, client‑facing environment
Experiential, event, trade show, or production experience preferred but not mandatory
Structure
Opportunity to expand into fractional or full-time work based on need and performance
#J-18808-Ljbffr