Freelance Experiential Production Coordinator -Client & Partner Communications |

Activate Entertainment is seeking a freelance, client-facing coordinator to help manage communication, timelines, follow-up, and project tracking across experiential activations, booth builds, and live event-related work. This is not a traditional corporate project manager role. We are looking for someone who can keep moving parts aligned, communicate directly with clients and partners, maintain project visibility in Monday.com or similar tools, and help keep projects advancing without constant supervision. Responsibilities Manage communication flow across clients, partners, vendors, and internal stakeholders Track deadlines, deliverables, dependencies, and approvals Maintain project boards and task status in Monday.com or similar software Convert conversations and meetings into clear action items and next steps Keep follow-up moving so projects do not stall Flag risks, delays, and gaps early Support coordination across design, production, logistics, and execution Qualifications Strong communication and follow-through Proven ability to manage details across multiple stakeholders Experience with Monday.com, Trello, Asana, ClickUp, or similar tools Comfortable in a fast-moving, client‑facing environment Experiential, event, trade show, or production experience preferred but not mandatory Structure Opportunity to expand into fractional or full-time work based on need and performance #J-18808-Ljbffr