Proposal Specialist
Toshiba America Energy Systems, West Allis, WI, United States
Job Summary
This position is responsible for providing administrative support to assist with the processing of service project Request for Quotes (RFQs), purchase orders (POs), and PO acknowledgements. This position is also responsible for preparing standard proposals and maintenance of the proposal-related databases, templates, and documents. Key Responsibilities
Perform general administrative tasks, including meeting scheduling, printing and reproduction of documentation, etc. Provide administrative services in support of sales proposal preparation. Interface with other administrative and technical areas of the organization to obtain up-to-date proposal support documentation and information. Assemble and maintain proposal-related libraries and databases, including contract terms and conditions, customer references, active and completed proposals, pricing for standard services, document templates, etc. Prepare standard proposals using templates and boilerplate text. Skills and Experience
1-4 years experience working in a large, complex, international organization is preferred Adaptability and versatility are essential Must be a team-player with solid interpersonal skills Excellent verbal and written communication and listening skills are required Expert attention to detail is required An organized and structured approach to supporting and completing tasks is required Proficient use of Microsoft Office, with advanced skills in MS Word, is required. Proficiency with Adobe Acrobat is required Familiarity with customer relationship management (CRM) software a plus Ability to manage competing and changing priorities is required Experience in a sales/service/contracts environment is preferred Technical interest and aptitude to learn and progress is a plus Education and Training
Bachelor’s degree or Associate Degree with 3 years related administrative experience Physical Requirements
The employee must occasionally lift and/or move up to 10 pounds Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus The employee is regularly required to sit, talk and hear. The employee is frequently required to walk. The employee is occasionally required to stand; use hands to finger, handle, or feel and reach with hands and arms Working Environment
The majority of this work takes place in an office environment. On occasion the employee may interact with personnel in the plant where he/she may be exposed to extremes in temperature and where the environment is occasionally loud. Must be able to work a flexible schedule when overtime may be required.
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This position is responsible for providing administrative support to assist with the processing of service project Request for Quotes (RFQs), purchase orders (POs), and PO acknowledgements. This position is also responsible for preparing standard proposals and maintenance of the proposal-related databases, templates, and documents. Key Responsibilities
Perform general administrative tasks, including meeting scheduling, printing and reproduction of documentation, etc. Provide administrative services in support of sales proposal preparation. Interface with other administrative and technical areas of the organization to obtain up-to-date proposal support documentation and information. Assemble and maintain proposal-related libraries and databases, including contract terms and conditions, customer references, active and completed proposals, pricing for standard services, document templates, etc. Prepare standard proposals using templates and boilerplate text. Skills and Experience
1-4 years experience working in a large, complex, international organization is preferred Adaptability and versatility are essential Must be a team-player with solid interpersonal skills Excellent verbal and written communication and listening skills are required Expert attention to detail is required An organized and structured approach to supporting and completing tasks is required Proficient use of Microsoft Office, with advanced skills in MS Word, is required. Proficiency with Adobe Acrobat is required Familiarity with customer relationship management (CRM) software a plus Ability to manage competing and changing priorities is required Experience in a sales/service/contracts environment is preferred Technical interest and aptitude to learn and progress is a plus Education and Training
Bachelor’s degree or Associate Degree with 3 years related administrative experience Physical Requirements
The employee must occasionally lift and/or move up to 10 pounds Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus The employee is regularly required to sit, talk and hear. The employee is frequently required to walk. The employee is occasionally required to stand; use hands to finger, handle, or feel and reach with hands and arms Working Environment
The majority of this work takes place in an office environment. On occasion the employee may interact with personnel in the plant where he/she may be exposed to extremes in temperature and where the environment is occasionally loud. Must be able to work a flexible schedule when overtime may be required.
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