Event Manager
Ghanayello, South Coffeyville, OK, United States
Job Summary
The Event Manager is responsible for planning, coordinating, and executing client and internal events.
This role ensures seamless delivery of events, from concept through execution and post-event wrap-up, while maintaining quality, timelines, budgets, and client satisfaction.
The successful candidate will coordinate cross‑functional teams, vendors, and stakeholders to deliver memorable, impactful, and flawlessly executed events.
Key Performance Areas
Event Planning & Execution
Project Coordination & Delivery
Vendor & Partner Management
Budget Management & Cost Control
Quality Assurance & Client Experience
Risk Management & Compliance
Team Coordination & Supervision
Key Responsibilities
Event Planning & Execution
Manage event concepts, timelines, and logistics in alignment with client brief and objectives.
Prepare detailed event plans, schedules, and task lists.
Oversee pre‑event preparations, on‑site execution, and post‑event wrap‑up.
Ensure all events meet quality, safety, and brand standards.
Project Coordination & Delivery
Coordinate activities between internal teams and external vendors.
Track timelines, milestones, and deliverables for multiple events simultaneously.
Ensure seamless communication between all stakeholders.
Oversee setup, execution, and dismantling of events.
Vendor & Partner Management
Source and manage suppliers and service providers (catering, AV, decor, logistics).
Negotiate contracts, pricing, and service agreements.
Ensure vendors deliver on time, within budget, and to required standards.
Build and maintain strong vendor relationships.
Budget Management & Cost Control
Develop and manage event budgets.
Track expenses and ensure cost efficiency.
Identify opportunities for savings without compromising quality.
Work closely with finance and procurement teams.
Quality Assurance & Client Experience
Ensure events are delivered to the highest standards.
Monitor all aspects of the event, including setup, programming, and guest experience.
Conduct post‑event reviews to identify areas of improvement.
Maintain strong client communication and satisfaction.
Risk Management & Compliance
Identify potential risks and develop mitigation strategies.
Ensure all events comply with legal, health, and safety standards.
Manage contingency plans for unexpected issues.
Escalate critical risks when necessary.
Team Coordination & Supervision
Lead and supervise event staff and on‑site teams.
Assign tasks and monitor performance.
Foster a culture of teamwork, professionalism, and accountability.
Provide guidance and mentorship to junior staff.
Working Experience: 5 - 10 Years
Education: First Degree
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This role ensures seamless delivery of events, from concept through execution and post-event wrap-up, while maintaining quality, timelines, budgets, and client satisfaction.
The successful candidate will coordinate cross‑functional teams, vendors, and stakeholders to deliver memorable, impactful, and flawlessly executed events.
Key Performance Areas
Event Planning & Execution
Project Coordination & Delivery
Vendor & Partner Management
Budget Management & Cost Control
Quality Assurance & Client Experience
Risk Management & Compliance
Team Coordination & Supervision
Key Responsibilities
Event Planning & Execution
Manage event concepts, timelines, and logistics in alignment with client brief and objectives.
Prepare detailed event plans, schedules, and task lists.
Oversee pre‑event preparations, on‑site execution, and post‑event wrap‑up.
Ensure all events meet quality, safety, and brand standards.
Project Coordination & Delivery
Coordinate activities between internal teams and external vendors.
Track timelines, milestones, and deliverables for multiple events simultaneously.
Ensure seamless communication between all stakeholders.
Oversee setup, execution, and dismantling of events.
Vendor & Partner Management
Source and manage suppliers and service providers (catering, AV, decor, logistics).
Negotiate contracts, pricing, and service agreements.
Ensure vendors deliver on time, within budget, and to required standards.
Build and maintain strong vendor relationships.
Budget Management & Cost Control
Develop and manage event budgets.
Track expenses and ensure cost efficiency.
Identify opportunities for savings without compromising quality.
Work closely with finance and procurement teams.
Quality Assurance & Client Experience
Ensure events are delivered to the highest standards.
Monitor all aspects of the event, including setup, programming, and guest experience.
Conduct post‑event reviews to identify areas of improvement.
Maintain strong client communication and satisfaction.
Risk Management & Compliance
Identify potential risks and develop mitigation strategies.
Ensure all events comply with legal, health, and safety standards.
Manage contingency plans for unexpected issues.
Escalate critical risks when necessary.
Team Coordination & Supervision
Lead and supervise event staff and on‑site teams.
Assign tasks and monitor performance.
Foster a culture of teamwork, professionalism, and accountability.
Provide guidance and mentorship to junior staff.
Working Experience: 5 - 10 Years
Education: First Degree
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