Financial Aid Associate (Reconciliation) - Student Financial Aid and Scholarship
University of Illinois Chicago, Chicago, IL, United States
Financial Aid Associate (Reconciliation) – Student Financial Aid and Scholarships
Location: Chicago, IL, USA
Hiring Department: Student Financial Aid
Work Schedule: Monday – Friday, Days
Workplace Type: Hybrid
FTE: 1
Posting Close Date: April 16, 2026
Salary Range (commensurate with experience): $69,283.50 – $75,016.50 / Annual Salary
Benefits: Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Duties & Responsibilities
Responsible for working with the Registrar's Office and 2nd Review of Return of Title IV Funds (R2T4) for official and unofficial withdrawals. This includes the timely return of Title IV funds to the appropriate Federal program. Specifically, on the processing of Federal Programs Pell, FSEOG & Direct Loans and the Return of Title IV Funds.
Responsible for processing Departmental payments and Agency Scholarship Payments and serve as Department contact to College Administrators regarding student departmental payments and resolving student concerns.
Following federal, state, and institutional policies create, update, and adjust aid based on analysis of eligibility and various edit reports and evaluation of the level and type of assistance that can be awarded.
Responsible for Reviewing Pell errors and monitoring Pell Lifetime Eligibility Usage.
Assist in the development of policies and procedures affecting financial aid programs and processes.
Responsible for planning, assigning, and reviewing work to staff ensuring group objectives are met.
Hire, train, develop and manage staff meeting area goal set by Director.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required
Bachelor's degree in business, communications, humanities, social sciences, or a closely related field to the position.
One (1) year (12 months) of professional experience working in student services, financial aid/loans or a closely related field within higher education or a related agency.
NOTE: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.
Illinois Residency is required within 180 days of employment.
Preferred Qualifications
Minimum of three (3) years of experience in student financial aid or athletic department that demonstrates experience with a broad range of student aid or athletic programs.
Knowledge of, and compliance with, Federal and State aid, and experience with institutional aid and other rules that relate to this position.
Supervisory or leadership experience.
Commitment to providing good customer service.
Education and experience should reflect the responsibilities for financial aid or athletic compliance administration in a large and highly complex environment of financial aid programs and services to a diverse student body.
Equal Opportunity Employer Statement The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
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Hiring Department: Student Financial Aid
Work Schedule: Monday – Friday, Days
Workplace Type: Hybrid
FTE: 1
Posting Close Date: April 16, 2026
Salary Range (commensurate with experience): $69,283.50 – $75,016.50 / Annual Salary
Benefits: Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Duties & Responsibilities
Responsible for working with the Registrar's Office and 2nd Review of Return of Title IV Funds (R2T4) for official and unofficial withdrawals. This includes the timely return of Title IV funds to the appropriate Federal program. Specifically, on the processing of Federal Programs Pell, FSEOG & Direct Loans and the Return of Title IV Funds.
Responsible for processing Departmental payments and Agency Scholarship Payments and serve as Department contact to College Administrators regarding student departmental payments and resolving student concerns.
Following federal, state, and institutional policies create, update, and adjust aid based on analysis of eligibility and various edit reports and evaluation of the level and type of assistance that can be awarded.
Responsible for Reviewing Pell errors and monitoring Pell Lifetime Eligibility Usage.
Assist in the development of policies and procedures affecting financial aid programs and processes.
Responsible for planning, assigning, and reviewing work to staff ensuring group objectives are met.
Hire, train, develop and manage staff meeting area goal set by Director.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required
Bachelor's degree in business, communications, humanities, social sciences, or a closely related field to the position.
One (1) year (12 months) of professional experience working in student services, financial aid/loans or a closely related field within higher education or a related agency.
NOTE: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.
Illinois Residency is required within 180 days of employment.
Preferred Qualifications
Minimum of three (3) years of experience in student financial aid or athletic department that demonstrates experience with a broad range of student aid or athletic programs.
Knowledge of, and compliance with, Federal and State aid, and experience with institutional aid and other rules that relate to this position.
Supervisory or leadership experience.
Commitment to providing good customer service.
Education and experience should reflect the responsibilities for financial aid or athletic compliance administration in a large and highly complex environment of financial aid programs and services to a diverse student body.
Equal Opportunity Employer Statement The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
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