Event Producer Job at PRA Business Events in San Francisco

Event Producer This is a hybrid role and applicants must be based in the San Francisco Bay Area. This role allows for working from home but requires regular attendance of client meetings, events, site inspections, etc. in person and some travel. PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. Primary Responsibilities Responsible for the logistical management and operational execution of client events and programs Serves as the primary contact for the client during the pre-planning and operation of the client\'s program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention Meets with Sales team to go through details of a client\'s program and serves as primary client contact once event has been contracted Manages program changes during pre-planning and on-site, negotiating and up-selling Responsible for managing the expected gross margin for the event once contracted Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc. Ensures deposits for program have been received as contracted and billing is completed Determines Field Staff work assignments, based on program schedule and staffing needs Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff Participates in recruiting and training Field Staff Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc. Assists Experience Designers with program development according to specifications of client Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations Conducts pre-con meetings with client/hotel to review all details of the program as confirmed Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives Qualifications Bachelor\'s degree, or equivalent relevant experience 3 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred Ability to manage operations functions and effectively supervise and direct Field Staff Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents Ability to effectively present information and respond to questions from clients, supplier partners and hoteliers Ability to multitask and work on multiple programs with different deadlines Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners Must be able to work flexible hours including weekends, evenings and holidays Travel required to support region in Seattle and other Northern California cities and PRA system as needed The base salary range for this role is between $70,000 up to $73,000. Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages. Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event. Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we\'ve made and look forward to the continued and increased impact we will have through these programs and initiatives. Our Corporate and Incentive Program Planning Capabilities Include: Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting. Follow PRA on social re: PRABusinessEvents and visit PRA.com for more information. #J-18808-Ljbffr

In Summary: This is a hybrid role and applicants must be based in the San Francisco Bay Area . This role allows for working from home but requires regular attendance of client meetings, events, site inspections, etc. in person and some travel . The base salary range for this role is between $70,000 up to $73,000 . En Español:

Este es un rol híbrido y los solicitantes deben estar basados en el área de la bahía de San Francisco. Este papel permite trabajar desde casa, pero requiere una asistencia regular a reuniones con clientes, eventos, inspecciones del sitio, etc., en persona y algunos viajes. Blending Passion, Reach and Authenticity, PRA trabaja en colaboración con los clientes para promover la satisfacción del cliente y el programa de retención de cuentas. Se reúne con el equipo de ventas a través de detalles del programa del cliente para dejar una impresión duradera. Primary Responsibilities Responsable por la gestión logística y ejecución operativa de eventos y programas del cliente Funciona como el contacto principal para el cliente durante la planificación preliminar y operación del programa post-venta y asegura que las expectativas del cliente se superen para promover su satisfacción y conservación de la cuenta Programa Reuniones con equipos de venta para revisar los detalles de un programa de atención al cliente y sirve de contactos primarios Una vez ha sido contratado evento Gerenciamiento de cambios logísticos y ejecuciones operacionales en el sitio, Negociaciones de negociaciones y subvenciones Conjunto Asesornos responsables de gestionar el margen esperados para el lugar contratado Las tarifas de entrega de contratos de trabajo y otros servicios Otras condiciones de acuerdo con los requisitos establecidos en el plan de trabajo Los funcionarios han completado todos los informes sobre los costos e eventuales gastos de desarrollo de los proyectos de trabajo, Cuerpuestos de asistencia y asignación de información, etc. DMC, viajes de incentivos corporativos, hospitalidad o experiencia relacionada altamente preferida Capacidad para gestionar las funciones operativas y supervisar y dirigir eficazmente al personal en el campo Excelentes habilidades interpersonales y de comunicación con un grupo diverso de clientes, socios proveedores, compañeros de trabajo e empleados La capacidad de leer, analizar e interpretar los requisitos de la propuesta del cliente, contratos, informes financieros y otros documentos legales La capacidad para presentar efectivamente información y responder a preguntas de clientes. El paquete de beneficios incluye seguros médicos, dentales y visuales, seguro de vida patrocinado por la compañía y seguro de discapacidad a corto o largo plazo. PRA cuenta con equipos locales en los Estados Unidos que cubren más de 29 destinos principales y un equipo de ejecución remota que puede planificar una reunión o evento incomparable para nuestros clientes. Internamente, tenemos un programa sólido de sostenibilidad y impacto social que incluye iniciativas alrededor de la reducción del carbono, empujando hacia el cero desperdicio, los eventos de American Forest Foundation y PACT-USA. Nuestros planes y proyectos están en curso y estamos entusiasmados con los cambios que hemos hecho y esperamos el impacto continuo e incrementado que tendremos a través de estos programas e iniciativas.Nuestras capacidades para planificar programas corporativos e incentivos incluyen: Diseño de eventos creativos + Producción; Excursiones locales; Tours; Teambuilding; Eventos fuera del lugar; Dine Arounds; Programación digital + híbrida; Salud + Seguridad Logística; CSR + Iniciativas de devolución; Servicios de Planificación Sostenible; Transportation Content Logistics; Personal; Creación; Diseño gráfico + Branding; Regalos. Siga PRA en redes sociales: PRABusinessEvents y visite PRA.com para obtener más información. #J-18808-Ljbffr