Director of Finance, Pitney Meadows Community Farm
Saratoga County Chamber of Commerce, Saratoga Springs, NY, United States
Description
Pitney Meadows Community Farm
223 West Ave, Saratoga Springs, NY 12866
(518) 290-0008
https://www.pitneymeadowscommunityfarm.org
Position Description Director of Finance (part‑time, 20 hrs per week)
The Director of Finance reports to the Executive Director and oversees the farm’s financial systems, grants management, and budget process.
The role ensures accuracy, integrity, and efficiency across all financial operations while contributing to financial planning and organizational improvement.
Responsibilities
Work with the bookkeeper and administrative coordinator to maintain accurate and timely financial records, including accounts payable, accounts receivable, and general ledger entries.
Oversee invoices, expense reports, vendor payments, and employee reimbursements.
Reconcile bank accounts, credit cards, and other financial accounts regularly.
Organize and maintain financial documentation to support audit readiness.
Prepare monthly financial statement analysis for the Finance Committee and board discussions.
In collaboration with the Executive Director:
Monitor cash flow, budgeting, and forecasting activities.
Support month‑end and year‑end close processes.
Develop and refine internal financial controls, policies, and procedures.
Coordinate with external accountants, auditors, and other financial partners.
Collaborate with the administrative coordinator and bookkeeper to ensure accurate transaction coding.
Lead the annual budget process with the Executive Director and Board Treasurer.
Support program leads in developing area budgets and managing those budgets throughout the year.
Oversee New York State 501(c)(3) compliance, including annual audit coordination, preparation of the 990 and CHAR500, and insurance renewals.
Work closely with the Executive Director and Director of Fund Development to prepare grant budget proposals, monitor grant compliance, and report on grant expenditures.
Oversee financial operations of the farm stand, including vendor onboarding, inventory tracking, and monthly reporting to the Executive Director and Board of Directors.
Serve on the Leadership Team and participate in finance committee meetings, quarterly board meetings, and weekly staff meetings.
Qualifications
Bachelor’s degree in Accounting, Finance, or a related field preferred.
7–10 years of experience in bookkeeping, accounting, or financial operations.
Familiarity with GAAP principles and standard accounting practices.
Proficiency with accounting software (e.g., QuickBooks), workflow tools (e.g., Asana), Excel, and Google Suite.
Knowledge of grant accounting, including state and private funding is preferred.
Strong analytical skills, attention to detail, and critical‑thinking abilities.
Ability to manage multiple priorities and meet deadlines.
Excellent communication, organization, and interpersonal skills.
Understanding and interest in the mission of Pitney Meadows Community Farm and ability to communicate that with visitors and supporters.
Benefits
Health And Well‑being
Access to individual health, dental, and vision coverage at a reduced rate.
Access to the Adirondack Employee Assistance Program.
Seasonal And Farm
Complimentary summer CSA share.
No‑cost participation in farm events during time off, including workshops, community gatherings, and seasonal celebrations.
25% discount at the Farm Stand.
Flexible Work Environment
Hybrid in‑season arrangement and remote work in winter; requires on‑farm presence at least twice per week.
Terms And Compensation Part‑time, 20 hours per week.
Salaried, $32,000–$35,000 BOE (budget‑owned expenses).
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223 West Ave, Saratoga Springs, NY 12866
(518) 290-0008
https://www.pitneymeadowscommunityfarm.org
Position Description Director of Finance (part‑time, 20 hrs per week)
The Director of Finance reports to the Executive Director and oversees the farm’s financial systems, grants management, and budget process.
The role ensures accuracy, integrity, and efficiency across all financial operations while contributing to financial planning and organizational improvement.
Responsibilities
Work with the bookkeeper and administrative coordinator to maintain accurate and timely financial records, including accounts payable, accounts receivable, and general ledger entries.
Oversee invoices, expense reports, vendor payments, and employee reimbursements.
Reconcile bank accounts, credit cards, and other financial accounts regularly.
Organize and maintain financial documentation to support audit readiness.
Prepare monthly financial statement analysis for the Finance Committee and board discussions.
In collaboration with the Executive Director:
Monitor cash flow, budgeting, and forecasting activities.
Support month‑end and year‑end close processes.
Develop and refine internal financial controls, policies, and procedures.
Coordinate with external accountants, auditors, and other financial partners.
Collaborate with the administrative coordinator and bookkeeper to ensure accurate transaction coding.
Lead the annual budget process with the Executive Director and Board Treasurer.
Support program leads in developing area budgets and managing those budgets throughout the year.
Oversee New York State 501(c)(3) compliance, including annual audit coordination, preparation of the 990 and CHAR500, and insurance renewals.
Work closely with the Executive Director and Director of Fund Development to prepare grant budget proposals, monitor grant compliance, and report on grant expenditures.
Oversee financial operations of the farm stand, including vendor onboarding, inventory tracking, and monthly reporting to the Executive Director and Board of Directors.
Serve on the Leadership Team and participate in finance committee meetings, quarterly board meetings, and weekly staff meetings.
Qualifications
Bachelor’s degree in Accounting, Finance, or a related field preferred.
7–10 years of experience in bookkeeping, accounting, or financial operations.
Familiarity with GAAP principles and standard accounting practices.
Proficiency with accounting software (e.g., QuickBooks), workflow tools (e.g., Asana), Excel, and Google Suite.
Knowledge of grant accounting, including state and private funding is preferred.
Strong analytical skills, attention to detail, and critical‑thinking abilities.
Ability to manage multiple priorities and meet deadlines.
Excellent communication, organization, and interpersonal skills.
Understanding and interest in the mission of Pitney Meadows Community Farm and ability to communicate that with visitors and supporters.
Benefits
Health And Well‑being
Access to individual health, dental, and vision coverage at a reduced rate.
Access to the Adirondack Employee Assistance Program.
Seasonal And Farm
Complimentary summer CSA share.
No‑cost participation in farm events during time off, including workshops, community gatherings, and seasonal celebrations.
25% discount at the Farm Stand.
Flexible Work Environment
Hybrid in‑season arrangement and remote work in winter; requires on‑farm presence at least twice per week.
Terms And Compensation Part‑time, 20 hours per week.
Salaried, $32,000–$35,000 BOE (budget‑owned expenses).
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